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Ops Administrator Jobs (NOW HIRING)

Fenix USA

Sales Ops Administrator

Denver, CO · On-site

$20.50 - $28.25/hr

The Sales Ops Admin supports the sales team in delivering a world‑class experience to our customers, while interfacing with Finance and Accounting to ensure complete and accurate record keeping of ...

UTMB Health

Clinical Ops Administrator TDCJ

Galveston, TX · On-site

$30.50 - $41.50/hr

Clinical Ops Administrator TDCJ Galveston, Texas, United States Nursing & Care Management UTMB Health Requisition # 2602860 RN with Bachelor's degree in nursing. Three (3) years acute care (Emergency ...

MyFlorida

CHAPLAIN OPS ADMINISTRATOR-F/C

Cross City, FL · On-site

$21/hr

CHAPLAIN OPS ADMINISTRATOR-F/C Pay Plan: Temp Position Number: 70920669 Salary: $21.00 Hourly Posting Closing Date: 09/30/2026 Total Compensation Estimator Tool FLORIDA DEPARTMENT OF CORRECTIONS We ...

ViziRecruiter,LLC.

$10K/mo

As a School Operations Administrator, you will be responsible for managing the financial, operational, and HR functions at the school level. The School Operations Administrator will work daily with ...

City of Cleveland

OPS Investigator

Cleveland, OH · On-site

$65K - $75K/yr

Assists OPS Administrator with identifying recommended revisions of CDP policy, strategy, tactics and training base on OPS investigations. Response to applicable Public Records Requests. Assists OPS ...

UTMB Health

Clinical Ops Administrator TDCJ

Galveston, TX

$30.50 - $41.50/hr

Ensures administrative continuity to staff, patients, and families while acting as a liaison for the hospital administrator on call and the patient care services management team. Is aware of and ...

UTMB Health

Clinical Ops Administrator TDCJ

Galveston, TX

$30.50 - $41.50/hr

Ensures administrative continuity to staff, patients, and families while acting as a liaison for the hospital administrator on call and the patient care services management team. Is aware of and ...

UTMB Health

Clinical Ops Administrator TDCJ

Galveston, TX · On-site

$30.50 - $41.50/hr

Ensures administrative continuity to staff, patients, and families while acting as a liaison for the hospital administrator on call and the patient care services management team. Is aware of and ...

CB&I

Legal Operations Administrator

The Woodlands, TX · On-site

Overview The Legal Ops Administrator serves as a key operational resource within the Legal Department, supporting day-to-day administrative functions, legal operations processes, vendor and invoice ...

Red Key Solutions Llc

Dev Ops Engineer

Bethesda, MD · On-site

$56.50 - $77.50/hr

AWS Associate Certification (Developer, Solution Architect, or Sys Ops Administrator) * AWS Professional Certification (DevOps Engineer or Solutions Architect) * Demonstrated experience in container ...

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Ops Administrator information

What is an ops administrator?

Ops Administrators, short for Operations Administrators, are professionals responsible for managing and supporting the day-to-day operational activities of a business or organization. They coordinate between different departments, oversee administrative processes, and ensure that operations run smoothly and efficiently. Their tasks often include managing schedules, maintaining records, assisting with compliance, and handling communication within teams. Ops Administrators play a key role in ensuring that business operations are organized and effective.

How does an ops administrator typically collaborate with other departments to ensure smooth business operations?

Ops Administrators play a central role in coordinating between different departments, such as IT, HR, finance, and operations. They often act as a communication bridge, ensuring that information flows efficiently and that cross-functional projects stay on track. This collaboration can involve scheduling meetings, managing documentation, resolving issues, and supporting process improvements. Effective Ops Administrators build strong relationships with colleagues in various teams, which helps them anticipate needs and address challenges proactively.

What are the key skills and qualifications needed to thrive as an ops administrator, and why are they important?

To thrive as an Ops Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office software like Microsoft Office Suite, enterprise resource planning (ERP) systems, and sometimes IT service management tools is typically required. Effective communication, problem-solving abilities, and adaptability are vital soft skills for managing diverse operational tasks and supporting team efficiency. These skills ensure smooth daily operations, timely issue resolution, and seamless coordination across departments.

What is the difference between Ops Administrator vs Operations Coordinator?

AspectOps AdministratorOperations Coordinator
Required CredentialsTypically requires a bachelor's degree in business, management, or related field; certifications like CAPM or PMP are commonUsually requires a bachelor's degree; certifications are less common but may include project management or administrative certifications
Work EnvironmentOffice setting, often in corporate or industrial sectors, handling administrative and operational tasksOffice environment, supporting daily operational activities and coordinating between teams
Employer & Industry UsageUsed across industries like manufacturing, logistics, and corporate servicesCommon in healthcare, retail, and service industries for supporting operational workflows

Both roles focus on supporting operational functions, but Ops Administrators often handle broader administrative responsibilities, while Operations Coordinators focus more on coordinating daily activities and communication between teams.

How much do operations administrators get paid?

Operations administrators typically earn a median annual salary ranging from $45,000 to $70,000, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals or those in high-demand sectors can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

Is operations a high paying job?

Operations Administrator roles can offer competitive salaries, often reflecting experience, industry, and location. While some positions may be well-paying, salaries vary widely and typically increase with skills in project management, logistics, and process optimization.
More about Ops Administrator jobs

What cities are hiring for Ops Administrator jobs?

Cities with the most Ops Administrator job openings:

What states have the most Ops Administrator jobs?

States with the most job openings for Ops Administrator jobs include:

What are popular job titles related to Ops Administrator jobs?

For Ops Administrator jobs, the most frequently searched job titles are:

Ops Administrator jobs near you
Infographic showing various Ops Administrator job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Sales Ops Administrator

Denver, CO • On-site

Fenix USA
See more jobs at Fenix USAexternal

$20.50 - $28.25/hr

Other

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Support the sales team by preparing estimates, purchase orders, and invoices in accordance with company guidelines.

  • Maintain and audit sales data, reports, and supporting documents across HubSpot and QuickBooks Online to ensure accuracy and compliance.

  • Coordinate with Finance, Accounting, vendors, and customers to reconcile booking-related inquiries and ensure timely billing and collections.

Job description

The Sales Ops Admin supports the sales team in delivering a world‑class experience to our customers, while interfacing with Finance and Accounting to ensure complete and accurate record keeping of deals throughout the process, from pipeline through invoicing and installation. This position requires strong analytical skills, the ability to effectively collaborate across departments and an extreme attention to detail. Excellent customer service and inside sales skills are essential.

Finance and Accounting
  • Ensure accurate and timely data entry and maintenance of opportunities in HubSpot.
  • Create, update, and audit various ad‑hoc sales reports in HubSpot for Finance and Sales teams upon request, identifying and addressing discrepancies proactively.
  • Act as liaison between Accounting and Sales to answer any questions on the booking process or how data has been entered.
  • Work with Sales Reps to prepare estimates for customers that adhere to the company’s internal financial and deal guidelines.
  • Prepare purchase orders to manufacturing vendors that match estimates.
  • Prepare accurate and timely invoices in QuickBooks Online (QBO) that adhere to guidelines established by Accounting and send them to customers upon closing of deals.
  • Analyze transaction records (e.g., estimates, POs, and invoices) to comply with financial policies and procedures.
  • Maintain an organized database of all supporting sales documents (estimates, POs, invoices).
  • Maintain product SKUs, prices, and customer lists in QBO and ensure parallel accuracy of such lists in HubSpot.
  • Provide customer service to customers regarding invoicing and billing.
  • Help bring vendors, customers, sales, and finance together to reconcile booking‑related inquiries.
  • Manage customer expectations and ensure they can be met.
  • Assist with new customer onboarding, ensuring compliance with onboarding requirements.
  • Remind clients to make timely payments and conduct AR collections calls and emails when needed.
  • Ensure compliance with and timely completion of month‑end routines.
Required Skills
  • Strong Microsoft Excel skills.
  • Proficiency in QuickBooks Online and HubSpot preferred.
  • Extreme attention to detail and ability to follow detailed processes accurately the first time.
  • Experience in the wholesale utility supply industry (water, gas, electric utilities).
  • Experience in raising and resolving transactional disputes and an aptitude for identifying and resolving root causes.
  • Confident and comfortable communicator, in person, via telephone, or email.
  • A team player with a can‑do attitude and a passion for accuracy and integrity.
  • Comfortable working in a fast‑paced environment.
  • A natural curiosity and desire to problem‑solve; taking professional pride in efficiently processing disparate data to deliver uniform results.
Compensation

We offer a competitive base salary tailored to your experience and market, an uncapped commission structure with high earning potential, and a full benefits package including medical, dental, vision, 401(k), and paid time off. For the right candidate, a signing bonus may also be available.

Why This Role

This is a full‑time, high‑impact role with strong growth opportunities for candidates who are self‑starting, strategic, and ready to lead in a rapidly evolving market.

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