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Onboarding Program Manager Jobs in Indiana (NOW HIRING)

nLeague

Program Coordinator

Indianapolis, IN · On-site

Support Program Manager in onboarding new IDOH employees and contractors * Oversee the receipt, retention, and electronic filing of all records submitted to the Division via fax or mail. * Research ...

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All JobsOnboarding Program JobsOnboarding Program Manager JobsOnboarding Program Manager Jobs in Indiana

Onboarding Program Manager information

See Indiana salary details

$28.5K

$67.8K

$104.2K

How much do onboarding program manager jobs pay per year?

As of Jul 13, 2026, the average yearly pay for onboarding program manager in Indiana is $67,814.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,100.00 and $76,100.00 per year, depending on experience, location, and employer.

How does an Onboarding Program Manager typically collaborate with other departments to ensure a smooth new hire experience?

Onboarding Program Managers work closely with HR, IT, hiring managers, and sometimes department-specific trainers to coordinate all aspects of a new employee’s introduction to the company. They ensure that necessary equipment, access, and training are ready before the start date and facilitate communication between teams to address any unique onboarding needs. Regular meetings and feedback loops with these departments help refine the onboarding process, ensuring consistency and continuous improvement. This collaboration is essential for creating a positive, efficient, and engaging experience for new hires.

What is an Onboarding Program Manager?

An Onboarding Program Manager is responsible for designing, implementing, and overseeing the process that helps new employees integrate into an organization. They coordinate orientation sessions, develop training materials, and ensure that new hires have the resources and support they need to become productive team members quickly. Their role often involves collaborating with HR, department leaders, and IT to streamline onboarding processes and improve the overall new hire experience.

What is the difference between Onboarding Program Manager vs Onboarding Specialist?

AspectOnboarding Program ManagerOnboarding Specialist
ResponsibilitiesOversees onboarding programs, manages teams, develops strategiesExecutes onboarding tasks, assists new hires, manages individual onboarding sessions
Required CredentialsTypically requires experience in HR or program management, certifications like SHRM or HR certificationsOften requires HR or related certifications, strong communication skills
Work EnvironmentStrategic, managerial, often in HR or Talent Acquisition departmentsOperational, hands-on, directly interacts with new employees

The Onboarding Program Manager focuses on designing and managing onboarding strategies at a program level, while the Onboarding Specialist handles the day-to-day onboarding activities for new hires. Both roles require HR knowledge and certifications, but the Program Manager has a broader, strategic scope compared to the Specialist's operational focus.

What are the key skills and qualifications needed to thrive as an Onboarding Program Manager, and why are they important?

To thrive as an Onboarding Program Manager, you need expertise in employee onboarding processes, project management, and a background in HR or organizational development, often supported by a bachelor’s degree in a related field. Familiarity with HRIS platforms, onboarding software, and project management tools like Asana or Trello is highly beneficial. Exceptional communication, organizational skills, and a customer-focused mindset help build rapport with new hires and coordinate cross-functional teams. These skills ensure a seamless onboarding experience, driving employee engagement, retention, and overall organizational effectiveness.
What are popular job titles related to Onboarding Program Manager jobs in Indiana? For Onboarding Program Manager jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Onboarding Program Manager jobs in Indiana look for? The top searched job categories for Onboarding Program Manager jobs in Indiana are:
What cities in Indiana are hiring for Onboarding Program Manager jobs? Cities in Indiana with the most Onboarding Program Manager job openings:
Onboarding Program Manager jobs near you
Infographic showing various Onboarding Program Manager job openings in Indiana as of July 2026, with employment types broken down into 82% Full Time, 16% Part Time, 1% Temporary, and 1% Contract. Highlights an 86% Physical, 1% Hybrid, and 13% Remote job distribution, with an average salary of $67,814 per year, or $32.6 per hour.
Team Lead, Grants Program Managers

Team Lead, Grants Program Managers

University of Notre Dame

Notre Dame, IN • On-site, Remote

Full-time

Posted 6 days ago

New

University Of Notre Dame rating

7.4

Company rating: 7.4 out of 10

Based on 45 frontline employees who took The Breakroom Quiz

299th of 553 rated colleges and universities

Job description

Company Description
The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!
Job Description
The Grants Program Management (GPM) Team Lead provides strategic leadership, operational oversight, and technical expertise to a team of Grants Program Managers supporting the administration of externally sponsored research awards across the University. Serving as a trusted partner to faculty, researchers, and departmental administrators, this role ensures the accurate and compliant financial and administrative management of sponsored projects throughout the post-award lifecycle.
Reporting to the Director of Grants Program Management, the Team Lead oversees team performance, workload distribution, quality assurance, and professional development while fostering a collaborative, service-oriented culture. The Team Lead provides guidance on complex grant and contract administration, regulatory compliance, sponsor requirements, and University policies, ensuring consistent and high-quality post-award support. This role partners closely with Research Contracts Administration, Research Compliance, Research Business Information Systems & Operations, Research and Sponsored Programs Accounting (RSPA), and other University stakeholders to promote efficient research administration processes, resolve complex issues, and implement continuous process improvements.
The GPM Team Lead serves as a subject matter expert and mentor, coaching team members while helping researchers effectively manage sponsored funding and financial resources. By ensuring sound stewardship of research awards and advancing operational excellence, this position enables faculty to focus on conducting innovative research that advances the University's mission.
Key Responsibilities:
  • Lead, supervise, mentor, and develop a team of Grants Program Managers, fostering a collaborative, customer-focused, and high-performing work environment.
  • Oversee the post-award administration of sponsored projects, ensuring compliance with federal and non-federal regulations, sponsor requirements, University policies, and award terms and conditions.
  • Manage team workload and resource allocation to ensure timely, accurate, and consistent service delivery across a diverse research portfolio.
  • Perform quality assurance reviews of post-award activities, financial transactions, reporting, and compliance documentation to maintain operational excellence.
  • Provide expert guidance on complex post-award matters, including award management, financial oversight, cost principles, effort reporting, prior approvals, award modifications, closeout, and audit readiness.
  • Partner with faculty, department administrators, and University stakeholders to resolve complex award management issues and provide consultative support throughout the post-award lifecycle.
  • Collaborate with internal research administration offices to improve workflows, enhance operational efficiencies, and implement best practices across sponsored research administration.
  • Identify opportunities for process improvement and contribute to the development, implementation, and documentation of new policies, procedures, and business practices.
  • Lead onboarding, technical training, coaching, and ongoing professional development activities for team members to strengthen expertise and ensure consistent service delivery.
  • Monitor changes to sponsor regulations, federal guidance, and institutional policies, communicating updates and ensuring appropriate implementation across the team.
  • Analyze financial and operational data to identify trends, mitigate risk, support decision-making, and improve research administration outcomes.
  • Serve as a trusted advisor and escalation point for complex post-award administration, financial management, and compliance matters.

Qualifications
  • Bachelor's degree in finance, accounting, business administration, or a related field.
  • Minimum of five years of experience in post-award research administration, grants management, or a related field.
  • Experience working in collaborative, matrixed organizations supporting multiple stakeholders.
  • Demonstrated knowledge of sponsored research administration, grant and contract regulations, financial management, and compliance requirements.
  • Strong analytical, organizational, project management, customer service, and problem-solving skills.
  • Excellent written and verbal communication skills with the ability to effectively communicate complex information to diverse audiences.
  • Demonstrated ability to lead teams, coach and mentor staff, manage competing priorities, and build productive working relationships.
  • Proficiency with Microsoft Office applications, particularly Excel, and financial management systems.

Preferred Qualifications:
  • Experience supporting sponsored research administration within higher education or across multiple research institutions.
  • Previous supervisory or team leadership experience.
  • Experience interpreting and implementing federal regulations, sponsor guidelines, and institutional policies governing sponsored research.
  • Demonstrated success leading process improvements, operational initiatives, and organizational change within a research administration environment.

Additional Information
Please include a cover letter and resume with your application.
Salary range is $100,000 - $135,000, commensurate with experience.
Applications due by July 15, 2026
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

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