Office Project Coordinator Jobs in Boca Raton, FL

ByVerTek is now seeking a Project Management Office (PMO) Department Manager who will be responsible for leading the company's Project Management Office and overseeing the successful execution and delivery of fiber optic construction projects. This role provides leadership, guidance, and operational oversight to the PMO team, ensuring standardized project management processes, consistent execution, and high-quality project delivery across the organization.

Reporting directly to the Senior Vice President of Operations, the PMO Manager partners closely with Operations, Construction, Engineering, and clients to ensure projects are delivered safely, on schedule, within budget, and in accordance with contractual requirements and industry standards.

Key Responsibilities

• PMO Leadership & Team Management: Lead and oversee the Project Management Office (PMO), providing direction, coaching, performance management, and professional development for the project management team.
• PMO Development & Process Standardization: Establish, implement, and continuously improve PMO standards, governance, reporting, and best practices to drive consistency and operational excellence across the organization.
• Project Oversight: Provide oversight of multiple fiber optic construction projects, ensuring project teams successfully deliver projects that meet scope, schedule, budget, quality, and customer expectations.
• Operational Partnership: Partner with the Senior Vice President of Operations and Construction leadership to align project execution with company objectives, operational priorities, and client commitments.
• Client Relationship Management: Serve as a primary point of contact for clients, maintaining strong relationships while ensuring projects remain aligned with contractual requirements and business objectives.
• Cross-Functional Collaboration: Collaborate with clients, engineers, subcontractors, vendors, and internal departments to proactively resolve project issues and remove execution barriers.
• Project Performance Monitoring: Monitor project performance through key performance indicators (KPIs), productivity metrics, resource utilization, and financial reporting. Review project progress and implement corrective actions to address schedule, budget, quality, or operational risks.
• Project Controls & Risk Management: Oversee project controls, including scheduling, cost forecasting, productivity tracking, equipment utilization, change management, and risk mitigation to support successful project execution.
• Planning & Scheduling Oversight: Review and approve project work plans, schedules, and resource allocations to ensure timely and efficient project delivery.
• Quality Assurance: Ensure compliance with company quality standards, inspections, documentation requirements, and project closeout procedures.
• Procurement & Material Coordination: Partner with Construction leadership to coordinate procurement schedules, material deliveries, and inventory planning to minimize project delays.
• Financial Management: Oversee project budget conversion, forecasting, cash flow monitoring, and overall financial performance throughout the project lifecycle.
• Change Management: Review and approve change orders while ensuring contractual compliance and financial accountability.
• Documentation & Reporting: Ensure accurate project documentation, correspondence, reporting, and record retention in accordance with company and client requirements.
• Technology & Systems Management: Utilize Vitruvi construction project management software to manage project execution, reporting, scheduling, documentation, and performance tracking while promoting consistent use across the PMO.
• Resource Planning: Support workforce planning, recruiting, and resource allocation in partnership with Human Resources and Operations leadership.
• Culture & Team Development: Foster a culture of accountability, collaboration, continuous improvement, and professional development within the PMO team.

Qualifications & Requirements

Location

Education

• Bachelor’s degree in Construction Management, Engineering, Business, Project Management, or a related field required.
• Project Management Professional (PMP) certification required.

Experience

• Minimum of 7–10 years of construction project management experience, preferably within telecommunications or fiber optic infrastructure.
• Minimum 7 years of leadership experience managing project managers, project coordinators, or PMO personnel.
• Demonstrated experience overseeing multiple concurrent construction projects and leading project management teams.
• Experience managing telecommunications, Outside Plant (OSP), and Fiber-to-the-Home (FTTH) construction projects.
• Strong understanding of project management methodologies, project controls, scheduling, budgeting, forecasting, and risk management.
• Excellent leadership, organizational, communication, negotiation, and relationship management skills.

Technical Skills:

• High expertise with MS O365, including strong Excel skills for data and financial tracking.
• Fluidity with construction and project management software (Vitruvi experience is highly preferred).
• Proficiency with task management software (e.g., Asana, Wrike, Monday, Jira).

About Us:

• Paid Time Off and Paid Sick Time
• Eleven (11) Company-observed Holidays per year
• Medical insurance
• Dental insurance
• Vision insurance
• Company-paid Short-term disability coverage and Basic Life/AD & D insurance
• Voluntary Life insurance coverage for employees and their families
• Voluntary Long-Term disability coverage
• Supplemental benefits plans to assist with out-of-pocket expenses
• Flexible Spending accounts
• 401K
• Competitive compensation and bonus program