ZipRecruiter

Log In

1

Office Manager Secretary Jobs in Virginia (NOW HIRING)

Virginia Jobs

Office Manager

Newport News, VA · On-site

$42K - $53K/yr

Office Manager 00156 Agency: Christopher Newport University - Main Campus Location: Newport News ... College coursework in secretarial science or related studies or a Bachelor's degree. Experience:

LAKESIDE ELECTRICAL & CONST CO INC

Secretary

Louisa, VA · On-site

$14 - $20/hr

Manage and organize office communications and correspondence. * Schedule appointments and maintain calendars for team members. * Assist with document preparation and filing systems. * Provide ...

State of Virginia

Secretary Senior

Hampton, VA · On-site

$42K - $64K/yr

Secretary Senior Apply now Job no: 5111317 Work type: Full-Time (Salaried) Location: Hampton ... Serving as office manager and administrative assistant to the Area First Sergeant. Composing and ...

CTE BF

Secretary III

Hampton, VA · On-site

Administrative Secretary Provides administrative secretarial support to Career and Technical ... Ability to manage business office workflow. Ability to type/operate keyboard at approved rate of ...

next page

Showing results 1-20

All JobsOffice Secretary JobsOffice Manager Secretary JobsOffice Manager Secretary Jobs in Virginia

Office Manager Secretary information

What does an office manager secretary do?

An Office Manager Secretary is responsible for overseeing and coordinating the administrative activities within an office. Their duties often include managing schedules, organizing meetings, handling correspondence, maintaining office supplies, and ensuring smooth daily operations. They may also supervise other administrative staff and act as a point of contact between management and employees. Strong organizational, communication, and multitasking skills are essential for this role.

What are the key skills and qualifications needed to thrive as an office manager secretary?

To thrive as an Office Manager Secretary, you need strong organizational abilities, administrative expertise, and proficiency in office procedures, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving, and multitasking skills set outstanding professionals apart in this role. These competencies ensure smooth office operations, effective team support, and efficient handling of administrative tasks.

How does an office manager secretary typically balance administrative duties with supporting multiple team members?

An Office Manager Secretary often juggles a variety of administrative tasks, such as scheduling meetings, managing correspondence, and maintaining office supplies, while also serving as the go-to support for staff and executives. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent requests. It's common to coordinate with different departments, ensuring smooth communication and workflow throughout the office. Most professionals in this role develop effective systems—like digital calendars or task management tools—to manage their workload and support the team efficiently.

What is the difference between Office Manager Secretary vs Administrative Assistant?

AspectOffice Manager SecretaryAdministrative Assistant
Primary RoleSupports office operations and manages administrative tasksProvides administrative support to teams or executives
Work EnvironmentFront desk, office management, administrative departmentsVarious departments, team support roles
Required SkillsOrganizational skills, communication, basic managementCommunication, scheduling, document handling
Common CertificationsOffice administration, secretarial coursesAdministrative support certifications, Microsoft Office

While both roles involve administrative tasks, the Office Manager Secretary typically handles broader office management duties, including supervising staff and managing office operations. The Administrative Assistant focuses more on supporting specific teams or executives with scheduling, correspondence, and document management. Both roles require strong organizational and communication skills, but the Office Manager Secretary often has additional responsibilities related to office oversight.

How much do office managers make?

Office managers typically earn a median annual salary of around $60,000, though this can vary based on experience, location, and company size. Salaries may range from approximately $40,000 to over $80,000, and strong organizational and communication skills are important for the role.

What are popular job titles related to Office Manager Secretary jobs in Virginia?

For Office Manager Secretary jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Office Manager Secretary jobs in Virginia look for?

The top searched job categories for Office Manager Secretary jobs in Virginia are:

What cities in Virginia are hiring for Office Manager Secretary jobs?

Cities in Virginia with the most Office Manager Secretary job openings:

Office Manager Secretary jobs near you
Infographic showing various Office Manager Secretary job openings in Virginia as of August 2026, with employment types broken down into 80% Full Time, 19% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Secretary (Office Automation)

Internal Revenue Service

Vienna, VA • On-site

Other

This job post has expired today. Applications are no longer accepted.

Internal Revenue Service rating

7.5

Company rating: 7.5 out of 10

Based on 129 frontline employees who took The Breakroom Quiz

130th of 294 rated public sector bodies

Job description

Duties

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

  1. Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.
  2. Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
  3. Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
  4. Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
  5. Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.

STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.

What Internal Revenue Service employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply