Office Helper Jobs in Madison, WI (NOW HIRING)

DELICIOUS FOOD THAT IMPROVES LIVES

At Fermented Food Holdings (FFH), we are passionate about the power of great food to improve lives. Through high-quality, delicious, fermented products, we make the unique benefits of fermented foods more accessible while helping shape the future of food. We value talent, creativity, and authenticity, and we are committed to building a diverse, inclusive workplace where every contribution matters. Join us in making a meaningful impact in a growing industry and helping create a healthier, happier world - one bite at a time.

About the role:

At Fermented Food Holdings, every role contributes to both individual growth and the success of the organization. We are seeking a dependable, detail-oriented Part-Time Office Manager to support day-to-day administrative operations and help ensure the Madison office runs smoothly and efficiently. This role offers the opportunity to work in a dynamic, collaborative environment while coordinating events, supporting office operations, and helping create a welcoming experience for new employees and visitors.

What You Can Expect:

• A role with variety, where your days may include coordinating office logistics, planning team events, supporting visitors, or helping resolve day-to-day office needs.
• The opportunity to make a visible impact by helping the Madison office run smoothly and ensuring employees have what they need to stay productive and supported.
• Meaningful ownership of office operations, projects, and employee experience touchpoints while working closely with employees, leaders, vendors, and cross-functional partners.
• Office perks such as espresso, snacks, desserts, and a friendly, welcoming environment.
• A flexible part-time schedule.

Accountable For:

• Coordinate core leadership meetings and company events, ensuring logistics, materials, and follow-up items are managed effectively.
• Partnering with IT to maintain and update group email distribution lists and related office communication tools.
• Provide general administrative support, including filing, organizing documents, maintaining records, processing office paperwork, and assisting with day-to-day office needs.
• Monitor office supply inventory and place orders as needed to ensure appropriate stock levels are maintained.
• Serve as a primary liaison with vendors, clients, and service providers for office equipment, catering, repairs, and related services.
• Maintain kitchens, conference rooms, stockrooms, and other shared office spaces in a clean, organized, and professional manner.
• Coordinate occasional customer, investor, and guest visits, including scheduling, logistics, meeting space preparation, and hospitality needs.
• Act as a point of contact for office-related inquiries, providing timely support and helping foster a positive, productive workplace environment.
• Manage incoming and outgoing general mail distribution and related office communications.
• Support special projects and initiatives as assigned by leadership.

Who Will Be Successful in This Role:

• Highly organized and proactive, with the ability to anticipate office needs, manage competing priorities, and keep daily operations moving smoothly.
• Welcoming and service-minded, with a natural ability to create a positive experience for employees, visitors, vendors, and cross-functional partners.
• Resourceful and solutions-oriented, especially when plans change, unexpected needs arise, or details require thoughtful follow-through.
• Detail-oriented and dependable, with strong follow-through and pride in maintaining organized, professional, and well-supported office spaces.
• Comfortable working independently while also collaborating closely with leaders, employees, vendors, and team members across the organization.

Required Credentials:

• Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple responsibilities, and support smooth office operations.
• Excellent communication and interpersonal skills, with the ability to work effectively with employees, vendors, and executive leadership.
• Sound judgment, problem-solving skills, and adaptability when priorities shift or unexpected office needs arise.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Professionalism and discretion, with the ability to handle sensitive information confidentially and responsibly.
• Must be legally authorized to work in the United States without current or future employer sponsorship.

Preferred Qualifications:

• Bachelor’s degree in business or a related field.
• Previous office management or administrative experience.
• Experience supporting vendors, facilities, or office services.
• Event planning, employee engagement, or culture-building experience.

Fermented Food Holdings is an Equal Opportunity Employer. We are committed to a diverse and inclusive workplace, as we know that each of our employees helps to make us better. We strongly encourage applicants from all backgrounds and walks of life. Come join us. We are an E-Verify employer.