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Office Executive information

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$35.5K

$90.6K

$197.5K

How much do office executive jobs pay per year?

As of Jun 9, 2026, the average yearly pay for office executive in the United States is $90,555.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $123,500.00 per year, depending on experience, location, and employer.

What are Office Executives?

Office Executives are administrative professionals responsible for overseeing daily office operations, coordinating between departments, and ensuring that organizational processes run smoothly. They handle tasks such as scheduling meetings, managing correspondence, maintaining records, and supporting management with various administrative duties. Office Executives play a vital role in streamlining office procedures, enhancing productivity, and serving as a key point of contact within the company.

How does an Office Executive typically interact with other departments to ensure smooth business operations?

As an Office Executive, you will play a key role in facilitating communication and collaboration between various departments such as HR, finance, and operations. You'll often coordinate meetings, share important updates, and help resolve administrative issues quickly. This cross-departmental interaction not only helps keep the office running efficiently but also gives you valuable insight into different business functions, which can support your professional growth and open doors to broader responsibilities in the future.

What are the key skills and qualifications needed to thrive as an Office Executive, and why are they important?

To thrive as an Office Executive, you need strong organizational abilities, attention to detail, and a background in office administration—often supported by a relevant diploma or degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes basic bookkeeping tools is typically required. Excellent communication, multitasking, and problem-solving skills help you stand out in this role. These competencies ensure smooth daily operations, efficient workflow, and effective team support within the office environment.

What is the difference between Office Executive vs Office Assistant?

AspectOffice ExecutiveOffice Assistant
ResponsibilitiesManaging administrative tasks, coordinating schedules, overseeing office operationsPerforming clerical duties, answering phones, filing documents
Required SkillsOrganizational skills, communication, multitaskingBasic computer skills, communication, organization
Work EnvironmentOffice settings, managerial support rolesFront desk, administrative support roles
Common UsageUsed in corporate offices for managerial supportUsed for general administrative support

While both roles support office functions, an Office Executive typically handles more complex administrative tasks and oversees office operations, whereas an Office Assistant focuses on routine clerical duties. The Office Executive role often requires more experience and organizational skills, making it suitable for those seeking supervisory responsibilities in an office environment.

More about Office Executive jobs
What cities are hiring for Office Executive jobs? Cities with the most Office Executive job openings:
What are the most commonly searched types of Office jobs? The most popular types of Office jobs are:
Who are the top companies hiring for Office Executive jobs? The top employers for Office Executive jobs are:
What states have the most Office Executive jobs? States with the most job openings for Office Executive jobs include:
Office Executive jobs near you
Infographic showing various Office Executive job openings in the United States as of May 2026, with employment types broken down into 1% Locum Tenens, 82% Full Time, 5% Part Time, 2% Temporary, 9% Contract, and 1% Nights. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $90,555 per year, or $43.5 per hour.
Executive Office Personnel (#29473)

Executive Office Personnel (#29473)

Valley View Community Unit School District 365U

Romeoville, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 29 days ago

Job description

Position Type:
Secretarial/Clerical/Executive Office Personnel
Date Posted:
5/11/2026
Location:
John J. Lukancic Middle School
Date Available:
05/25/2026
Closing Date:
Until Filled
VACANCY: The Valley View Public School District is seeking an individual to fill a full time Executive Office Personnel position for the 2025/2026 school year.
JOB SUMMARY: The high school executive secretary is responsible for providing varying levels of administrative support to their immediate supervisor or building administrator by completing accounting tasks, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging school events, participating in emergency drills and scheduling meetings. May also train and supervise lower-level clerical staff.
ESSENTIAL FUNCTIONS:
  • Perform general clerical duties such as answering phones; greeting visitors; scheduling meetings; sorting and distributing U.S. and inter-district mail; typing correspondence; filing, preparing and initiating Parentlink calls; completing data entry; attending district meetings; distributing supplies; and preparing/distributing parent event flyers.
  • Additional responsibilities will be assigned to certain areas such as, but not limited to: Principal's Office, Assistant Principal's Office, Student Services, Attendance, Bookstore, Phoenix Program and Registrar.
  • Each supervisor will assign specific duties from the list below related to the various roles within their building and department as needed. This list is not meant to be an all inclusive list, but rather to define with as much latitude as possible to the essential functions of this position.
  • Organize, maintain and manage school budget and it's various accounts by recording purchases and reconciling on a monthly basis.
  • Perform purchasing functions such as creating purchase orders, reconciling P-Card purchases, and meeting with vendors to procure pricing.
  • Administer the school Trust Account, which includes collecting, documenting, and depositing monies generated by fundraisers or other events within the school Trust Account. Pay bills associated with the Trust Account and complete the monthly bank reconciliation.
  • Act as building registrar by requesting and forwarding records, creating and maintaining cumulative health file, and complete entry of daily add and drops.
  • Facilitate Fee Keeper responsibilities, which includes handling of all student fees, data entry, appropriate posting and submission of funds to the Administration Center, maintaining the collection website, generating fee letters and various reports, managing installment plans, and coordinating "Back to School Day".
  • Create and/or manage the annual school calendar to be disseminated at "Back to School Day", which includes updating events on the calendar and creating an all staff calendar.
  • Facilitate the new employee process, which include duties such as creating employee folders, gathering emergency contact information, confirming e-mail log-ins, providing new employee with keys, swipe cards, copier access, and a copy of the district student and building staff handbook.
  • Prepare and organize parent teacher conferences which includes setting up the website, scheduling or entering conferences,sending notification to parents, and providing support for administrators, staff and parents as needed.
  • Prepare for school parent events, which may include ordering refreshments, updating and copying information for parents, initiating Parentlink reminder calls, and accepting school fees.
  • Organize and manage the "Back to School Day", which includes preparing the fee letter packet, processing mail-in registrations, securing volunteers, submitting set-up information to the technology department, creating parent information and various handouts, help with event set up and other duties as needed.
  • Maintain the employee attendance system, which includes creating and maintaining substitute preference lists and employee absences, printing daily attendance report, contacting substitutes as needed, providing substitutes with building identification/information, and supporting administrator with the scheduling of internal subs.
  • Process and maintain employee extra hours, internal sub hours, and automated time clock approvals. Prepare co-curricular stipend payments, as required by administrator.
  • Schedule buses for approved field trips using the Versatrans scheduling program and procuring substitutes for teachers as needed.
  • Organize major student events throughout the school year, which may include assisting the administrator with preparing certificates, ordering awards, organizing events, creating and typing of programs, inviting parents, organizing picture days and graduation.
  • Assist with interpreting parent phone calls, meetings and/or translating written communication, if applicable.
  • Attend evening events including but not limited to: open house, parent/teacher conferences, and graduation, as requested.
  • Serve as a role model for all students and perform their duties to create an environment that is conducive to providing students an enhanced and engaged learning opportunity.
  • Perform other duties as assigned.

QUALIFICATIONS/SKILLS:
  • Minimum of high school diploma or G.E.D. equivalent
  • 2 years of college or comparable business school, preferred
  • At least 3 years or more of secretarial experience, preferred
  • Must demonstrate a high level of confidentiality.
  • Must have knowledge of basic accounting principles.
  • Knowledge and experience with office equipment to include but not limited to copiers, fax machines, printers, computers, phone systems.
  • Must possess excellent organizational skills.
  • Effective communication skills with a high level of sensitivity and tact in person and on the phone.
  • Must possess excellent typing, grammar and computer skills including all Microsoft Office and Google products.
  • Must be highly organized and be able to work with little or no supervision.
  • Ability to plan, prioritize, and coordinate multiple projects and to work under pressure to meet deadlines. Must be able to handle stressful situations with professionalism.
  • Ability to work collaboratively with administration, staff, and stakeholders.

PAY SCALE AND BENEFIT DISCLOSURE: The work year for this position is 228 days. Salary is in accordance with the Office Personnel Salary Schedule.
Benefits:
  • Medical/Vision and Dental coverage through BCBSIL
  • FSA and Dependent Daycare accounts
  • Life, AD&D, and Long-Term Disability insurance
  • Tuition Reimbursement
  • Salary Advancement
  • IMRF contribution included in base salary
  • 403B

APPLICATION PROCEDURE: Applicants should apply online at www.vvsd.organd upload a letter of application with resume, and three (3) letters of recommendation, dated within the last twelve (12) months.
SELECTION PROCEDURE: The deadline for receiving applications is Open Until Filled. Interviews with selected applicants will be held as soon as practicable.
EQUAL OPPORTUNITY EMPLOYER

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