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Office Assistant Jobs in Springfield, VT (NOW HIRING)

The Caleb Group

Administrative Assistant

Newport, NH · On-site

$23 - $25/hr

... capable Administrative Assistant to join our team in Southern New Hampshire. This position is ... Responsibilities include but are not limited to general office tasks, leasing, marketing waitlist ...

The Caleb Group

Administrative Assistant

Newport, NH · On-site

$23 - $25/hr

... capable Administrative Assistant to join our team in Southern New Hampshire. This position is ... Responsibilities include but are not limited to general office tasks, leasing, marketing waitlist ...

The Caleb Group

Administrative Assistant

Newport, NH · On-site

$23 - $25/hr

... capable Administrative Assistant to join our team in Southern New Hampshire. This position is ... Responsibilities include but are not limited to general office tasks, leasing, marketing waitlist ...

Caleb Group Inc

Administrative Assistant

Newport, NH · On-site

$23 - $25/hr

... capable Administrative Assistant to join our team in Southern New Hampshire. This position is ... Responsibilities include but are not limited to general office tasks, leasing, marketing waitlist ...

The Caleb Group

Administrative Assistant

Newport, NH

$23 - $25/hr

... capable Administrative Assistant to join our team in Southern New Hampshire. This position is ... Responsibilities include but are not limited to general office tasks, leasing, marketing waitlist ...

The Caleb Group

Administrative Assistant

Newport, NH · On-site

$23 - $25/hr

... capable Administrative Assistant to join our team in Southern New Hampshire. This position is ... Responsibilities include but are not limited to general office tasks, leasing, marketing waitlist ...

Spoonwood Dental Partners

Dental Assistant

Keene, NH · On-site

$19 - $30/hr

Are you a passionate Dental Assistant seeking an opportunity to join a well-established office with a supportive team environment? Look no further! Our practice is dedicated to providing exceptional ...

C&S Wholesale Grocers

Buyer Assistant

Keene, NH · On-site

$19.75 - $26.25/hr

Office : Office Temperature (65F to 75F) Skills * Specialized Knowledge : * Special Skills : Basic computer skills; knowledge of Microsoft Office, including Word and Excel * Physical abilities:

C&S Wholesale Grocers

Buyer Assistant

Keene, NH

$19.75 - $26.25/hr

Office : Office Temperature (65F to 75F) Skills * Specialized Knowledge : * Special Skills : Basic computer skills; knowledge of Microsoft Office, including Word and Excel * Physical abilities:

Ballard Spahr LLP

Legal Support Assistant

Hartland, VT · Hybrid

$50K - $55K/yr

We're offering an entry-level position for a Legal Support Assistant in our Baltimore office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to ...

New

Ballard Spahr LLP

Legal Support Assistant

Meriden, NH · Hybrid

$50K - $55K/yr

We're offering an entry-level position for a Legal Support Assistant in our Baltimore office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to ...

New

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All JobsOffice JobsOffice Assistant JobsOffice Assistant Jobs in Springfield, VT

Office Assistant information

See Springfield, VT salary details

$9

$19

$25

How much do office assistant jobs pay per hour?

As of Aug 2, 2026, the average hourly pay for office assistant in Springfield, VT is $19.04, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $21.25 per hour, depending on experience, location, and employer.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Springfield, VT? The most popular types of Office jobs in Springfield, VT are:
What job categories do people searching Office Assistant jobs in Springfield, VT look for? The top searched job categories for Office Assistant jobs in Springfield, VT are:
What cities near Springfield, VT are hiring for Office Assistant jobs? Cities near Springfield, VT with the most Office Assistant job openings:
Office Assistant jobs near you

Business Office Manager - full time

ISH Dining Services

Newport, NH

Full-time

Re-posted 25 days ago

Job description

Business Office Manager – Nursing Home / Long-Term Care

Position Title: Business Office Manager (BOM)
Facility: Nursing Home / Long-Term Care
Reports To: Administrator / Executive Director
Department: Administration / Business Office

Position Summary

The Business Office Manager oversees and coordinates all financial, billing, and administrative functions within the nursing home. This position ensures accurate resident billing, insurance claims processing, accounts receivable management, and compliance with state and federal regulations. The BOM works directly with residents, families, department heads, and third-party payers to maintain smooth business operations and support the overall financial health of the facility.

Key Responsibilities1. Billing & Financial Management

  • Manage resident billing for Medicare, Medicaid, private insurance, managed care, and private-pay accounts.

  • Ensure accurate calculation of charges, room rates, and ancillary services.

  • Oversee monthly billing cycles and distribute statements to residents or responsible parties.

  • Track and follow up on outstanding accounts receivable.

2. Admissions & Financial Counseling

  • Participate in resident admission and re-admission processes.

  • Verify insurance eligibility and benefits prior to admission.

  • Provide financial counseling to residents and families regarding payer sources, co-pays, and coverage.

  • Assist families with Medicaid applications and required documentation.

3. Accounts Receivable & Collections

  • Maintain accurate resident financial records and audit monthly accounts.

  • Manage collection efforts while complying with federal and state regulations.

  • Coordinate refunds, adjustments, and corrections as needed.

4. Compliance & Regulatory Support

  • Ensure billing practices follow Medicare, Medicaid, and commercial payer rules.

  • Maintain required business and financial documentation for audits and surveys.

  • Collaborate with the Administrator and corporate office to ensure compliance with facility policies.

5. Payroll & HR Support (if applicable)

  • Assist with payroll processing and employee timekeeping.

  • Maintain employee files and support HR functions depending on facility structure.
    Note: These duties vary by organization and can be included or removed as needed.

6. Resident Trust Fund Management

  • Manage resident trust accounts in compliance with federal regulations.

  • Maintain accurate ledgers, reconcile balances, and issue quarterly statements.

  • Ensure secure handling and documentation of resident funds.

7. Office Management & Customer Service

  • Supervise front office staff (receptionist, billing clerks, etc.).

  • Maintain a professional, welcoming environment for residents, visitors, and staff.

  • Answer business-related questions and address resident or family concerns professionally.

QualificationsEducation

  • High school diploma or GED required.

  • Associate or bachelor’s degree in business, accounting, healthcare administration, or related field preferred.

Experience

  • 2–3 years of experience in long-term care business office operations preferred.

  • Knowledge of Medicare, Medicaid, and managed care billing required.

  • Experience with electronic health records and billing software (e.g., MatrixCare, PointClickCare) strongly preferred.

Skills & Competencies

  • Strong understanding of long-term care billing and reimbursement.

  • Excellent organizational and time-management skills.

  • Strong communication and customer service skills.

  • Ability to work with residents, families, and interdisciplinary teams.

  • High-level accuracy with numbers and data entry.

  • Ability to maintain confidentiality and comply with HIPAA standards.