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Office Assistant Jobs in Rutland, VT (NOW HIRING)

Medix

Dental Office Manager

Rutland, VT · On-site

$36.06 - $40.87/hr

Job Summary Our client is seeking a Dental Front Office Assistant responsible for overseeing practice processes and supporting growth in active patient numbers, production, and collections. The role ...

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Office Assistant information

See Rutland, VT salary details

$10

$19

$25

How much do office assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for office assistant in Rutland, VT is $19.40, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $21.68 per hour, depending on experience, location, and employer.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What job categories do people searching Office Assistant jobs in Rutland, VT look for? The top searched job categories for Office Assistant jobs in Rutland, VT are:
What cities near Rutland, VT are hiring for Office Assistant jobs? Cities near Rutland, VT with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Rutland, VT as of July 2026, with employment types broken down into 1% As Needed, 67% Full Time, 29% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $40,342 per year, or $19.4 per hour.
Front Office Assistant

Front Office Assistant

Rutland Regional Medical Center

Rutland, VT • On-site

$19.97 - $29.09/hr

Part-time

Re-posted 4 days ago

Rutland Regional Medical Center rating

6.2

Company rating: 6.2 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

792nd of 1,020 rated hospitals

Job description

Provides integral first contact for all the clinic customers including patients, referring offices, physicians, and providers.  Serves as the initial impression for many customers and is important to the organization’s customer service reputation. Responsible for key components of finical integrity of each patient encounter including registering patients with complete demographic, insurance, and clinical information to assure accurate records and timely billing for services rendered, providing accurate information regarding payments to the patients and collecting co-payments at point of service.  Appropriately handles multiple incoming phone calls and face to face conversations from a variety of customers with high levels of integrity, triaging, and trouble shooting.  Communicates with patients any pertinent visit information, such as when to arrive and any preparation for their clinic visits, diagnostic testing, or procedure. Helps clinical staff as needed and performs all the clerical duties necessary for patients to be seen within the clinic timely.  Focus will always be on patient needs and efficient use of hospital resources.

Minimum Education

  • High School diploma or equivalent.

Minimum Work Experience

  • 2 years secretarial experience or medical office training including 1 year patient or customer service experience.
  • Experience using a computerized health information system.

Required Skills, Knowledge, and Abilities

  • Excellent oral and written communication skills.
  • Demonstrated strong knowledge of basic computer skills.
  • Demonstrated moderate knowledge of Medical Terminology.

Pay Range: $19.97 - $29.09

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