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Office Assistant Jobs in Rutland, VT (NOW HIRING)

Britt Medical Search

Urology Physician Assistant

Rutland, VT · On-site

$102K - $138K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

No weekend office hours * 2 years of Nurse Practitioner or Physician Assistant experience in specialty area being sought Benefits: * Competitive salary commensurate with experience * 403B retirement ...

Ballard Spahr LLP

Legal Support Assistant

Gaysville, VT · Hybrid

$50K - $55K/yr

We're offering an entry-level position for a Legal Support Assistant in our Baltimore office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to ...

Ballard Spahr LLP

Legal Support Assistant

Ludlow, VT · Hybrid

$50K - $55K/yr

We're offering an entry-level position for a Legal Support Assistant in our Baltimore office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to ...

Ballard Spahr LLP

Legal Support Assistant

Wood Stock, VT · Hybrid

$50K - $55K/yr

We're offering an entry-level position for a Legal Support Assistant in our Baltimore office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to ...

Ballard Spahr LLP

Legal Support Assistant

Rutland, VT · Hybrid

$50K - $55K/yr

We're offering an entry-level position for a Legal Support Assistant in our Baltimore office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to ...

Ballard Spahr LLP

Legal Support Assistant

Wells, VT · Hybrid

$50K - $55K/yr

We're offering an entry-level position for a Legal Support Assistant in our Baltimore office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to ...

Ballard Spahr LLP

Legal Support Assistant

Hartland, VT · Hybrid

$50K - $55K/yr

We're offering an entry-level position for a Legal Support Assistant in our Baltimore office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to ...

Ballard Spahr LLP

Legal Support Assistant

Danby, VT · Hybrid

$50K - $55K/yr

We're offering an entry-level position for a Legal Support Assistant in our Baltimore office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to ...

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Office Assistant information

See Rutland, VT salary details

$10

$19

$25

How much do office assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for office assistant in Rutland, VT is $19.40, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $21.68 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Rutland, VT?

The most popular types of Office jobs in Rutland, VT are:

What job categories do people searching Office Assistant jobs in Rutland, VT look for?

The top searched job categories for Office Assistant jobs in Rutland, VT are:

What cities near Rutland, VT are hiring for Office Assistant jobs?

Cities near Rutland, VT with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Rutland, VT as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $40,342 per year, or $19.4 per hour.

Accounts Receivable Tech (In Office/Essential)

Utica National Insurance Group

Hartford, NY • On-site

$32K - $49K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Utica National Insurance Group rating

5.8

Company rating: 5.8 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

290th of 308 rated insurance

Job description

The Company
At Utica National Insurance Group, 1,400 employees countrywide take our corporate promise to heart every day: To make people feel secure, appreciated, and respected.
Utica National Insurance Group is an "A" rated $2.0B award-winning, nationally recognized property & casualty insurance carrier.
Operating along the Eastern half of the United States, based in our Home Office in Central New York, with Regional Office locations including NYC, Dallas and Charlotte.
Our Mission is to continually meet the needs of our policyholders, agent/customers and employees resulting in sustainable profitable growth in an increasingly competitive marketplace.
We are proud to sell our products through more than 2,200 independent insurance agents around the country as we have been since 1928. These agents provide their clients with valuable insight and resources. And, as the second-largest insurer of Agents' Errors and Omissions (E&O) business in the United States, we insure many of the agents who work with our policyholders.
Our purpose is to make people feel secure, appreciated, and respected. These Values define the character of our employees. They personify Utica National - describing what it means to "be Utica National" and how we approach doing business. Together, with our agents, we are committed to providing our mutual policyholders with valuable services and products to help them feel secure.
What you will do:
Handle a variety of in office/essential accounts receivable functions within the Credit & Collections department. Responsible for assisting with posting cash and correcting errors within the Accounts Receivable systems.
Essential Functions:
  • Receive, prepare and appropriately post all loose cash receipts determining the correct receivable to which to post the payment maintaining daily bank deposit schedule.
  • Assist in processing cash receipts received with stubs through Remittance Processing Equipment and prepare bank deposits maintaining daily bank deposit schedule.
  • Understand how to find data required to provide billing information by phone or correspondence for Internal and/or External Customers.
  • Assist in the review and processing of Return Resolutions and Payments on daily basis and advise appropriate finance contacts when completed.
  • Assist in the reconciliation of prior day's payment transactions including all bank to bank payments, IVR Payments, credit card payments, ACH/EFT payments and paper checks from all payment channels.
  • Assist in handling of agent/insured requests requiring a transfer of a misapplied payment, payment transfer request from customer, resolution of unpaid audits, review of an endorsement's impact on the account, or resolution of reinstatement requirements.
  • Perform data entry of prescreened EFT bank withdrawal requests to enable insureds to pay by automated bank withdrawals.
  • Understand the review of routine Dividend Payments according to proper business procedure to identify and withhold funds for unpaid balances.
  • Investigate Returned Mail and handle according to business procedure.
  • Process payments into AS400 billing system.
  • Process payments into OPEX machine, creating deposits for the bank.
  • Assist the Director and senior technicians with daily internal control report reviews as needed.
  • Performs other duties as assigned.
  • Conforms with all corporate policies and procedures.

What you will need:
Education: H.S. Diploma or Equivalent required.
Experience: Less than 2 years.
Salary: $32,900-$49,300
The final salary to be paid and position within the internal salary range is reflective of the employee's work experience, their geographic location, education, certification(s), scope and responsibilities in the role, and additional qualifications.
Benefits:
We believe strongly that talented people are core to our success and are attracted to companies that provide competitive pay, comprehensive benefits packages, career advancement and challenging work opportunities. We offer a Comprehensive Benefits Plan for full time employees that include the following:
  • Medical and Prescription Drug Benefit
  • Dental Benefit
  • Vision Benefit
  • Life Insurance and Disability Benefits
  • 401(k) Profit Sharing and Investment Plan (Includes annual Company financial contribution and discretionary Profit Sharing contribution based upon annual company financial results)
  • Health Savings Account (HSA)
  • Flexible Spending Accounts
  • Tuition Assistance, Training, and Professional Designations
  • Company-Paid Family Leave
  • Adoption/Surrogacy Assistance Benefit
  • Voluntary Benefits - Group Accident Insurance, Hospital Indemnity, Critical Illness, Legal, ID Theft Protection, Pet Insurance
  • Student Loan Refinancing Services
  • Care.com Membership with Back-up Care, Senior Solutions
  • Business Travel Accident Insurance
  • Matching Gifts program
  • Paid Volunteer Day
  • Employee Referral Award Program
  • Wellness programs
  • Personal Insurance Discount

Additional Information:
This position is a full time hourly, non exempt (overtime eligible).
As part of our hiring process, candidates who have accepted a formal offer must be willing to undergo a comprehensive background check and drug screen; additional screening for credit or MVR may be required for some positions.
Utica National is an Equal Opportunity Employer.
Apply now and find out what it's like to be a part of an amazing team, thrive in an exciting environment and work for a company you can be proud of. Once you complete your application, you can monitor your status in the hiring process by logging into your profile. A representative from our Talent Acquisition team will be in touch regarding any change in your candidacy.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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