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Office Administrative Assistant Jobs in Rutland, VT

Community Care Network

Administrative Assistant

Rutland, VT · On-site

$20 - $21.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Administrative Assistant serves as an important first point of contact for our clients ... Previous experience working in healthcare office preferred * Previous experience with electronic ...

New

DaVita

Administrative Assistant

Wallingford, VT · On-site

$18.75 - $25.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Here is what you can expect when you join our Village as an Administrative Assistant: A community ... We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You ...

VHB

Part-Time Administrative Assistant

Rutland, VT · On-site

$20 - $25/hr

Overview ABOUT THE POSITION VHB's Winooski, Vermont office has an immediate opening for an enthusiastic, highly organized, detail-oriented employee to join our administrative services team. The ...

VHB

Part-Time Administrative Assistant

Rutland, VT · On-site

$20 - $25/hr

Overview ABOUT THE POSITION VHB's Winooski, Vermont office has an immediate opening for an enthusiastic, highly organized, detail-oriented employee to join our administrative services team. The ...

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All JobsOffice Administrative JobsOffice Administrative Assistant JobsOffice Administrative Assistant Jobs in Rutland, VT

Office Administrative Assistant information

See Rutland, VT salary details

$12

$19

$26

How much do office administrative assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for office administrative assistant in Rutland, VT is $19.44, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $21.68 per hour, depending on experience, location, and employer.

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are the duties of an office administrative assistant?

An office administrative assistant handles tasks such as managing correspondence, scheduling appointments, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.
More about Office Administrative Assistant jobs

What job categories do people searching Office Administrative Assistant jobs in Rutland, VT look for?

The top searched job categories for Office Administrative Assistant jobs in Rutland, VT are:

What cities near Rutland, VT are hiring for Office Administrative Assistant jobs?

Cities near Rutland, VT with the most Office Administrative Assistant job openings:

Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Rutland, VT as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $40,427 per year, or $19.4 per hour.

Administrative Assistant

Community Care Network

Rutland, VT • On-site

$20 - $21.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

New

Job description

Community Care Network is growing our administrative team and looking for Administrative Assistants to join us!
Community Care Network is comprised of Rutland Mental Health Services and Rutland Community Programs. Our mission is to enhance the well-being of our communities, individuals and families through responsive, innovative and collaborative human service.
As an Administrative Assistant, you'll play an important role in creating a welcoming experience for the people we serve.
About the Role:
The Administrative Assistant serves as an important first point of contact for our clients, visitors, and community partners. This position provides front desk, reception, and administrative support while working closely with clinical and program staff.
Every day brings a variety of tasks-from welcoming clients and visitors to supporting staff, managing documentation, and helping ensure the day-to-day operations of the office run efficiently.
Schedule Options:
We are hiring for three Administrative Assistant positions, including two full-time positions and one part-time position:
  • Two Full-Time Positions: Monday-Friday, with schedules falling between 8:00 AM and 5:00 PM. These positions support our Access/DS Desk and 204 Desk.
  • One Part-Time Position: 20 hours per week, with availability to work evening hours between 3:00 PM and 7:30 PM required.

When applying, please indicate your preferred schedule and whether you are interested in full-time or part-time employment.
Responsibilities:
  • Greet and appropriately direct professionals and other visitors in a courteous, professional manner.
  • Greet all clients in a courteous, professional manner, checks appointment times and notifies staff of their arrivals.
  • Actively pursue client payment at time of service for all programs as appropriate and documentation of such, insuring the proper crediting of client accounts for payments received.
  • Provide administrative support to the clinical staff including preparing outgoing correspondence and scanning documents into the Electronic Medical Record.

Qualifications:
  • High School Diploma or Equivalent (GED) Required
  • Previous experience working in healthcare office preferred
  • Previous experience with electronic medical records (EMR) preferred
  • Excellent communication and listening skills; verbal and written
  • Provide problem solving skills; while maintaining a high level of customer service by demonstrating professionalism and respectfulness towards others
  • Skilled with time management; organizing day to day tasks, prioritizing deadlines, etc.
  • Demonstrated ability to defuse challenging situations
  • Must have a valid driver's license, reliable transportation with personal automobile liability insurance coverage at or above the levels mandated by the State of Vermont.
  • *Successful completion of a criminal history background check after hire.

Benefits:
  • Competitive Pay Range - $20.00-$21.50/hour (compensation is typically dependent upon experience)
  • Comprehensive Benefit Package
    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Employee assistance program
    • Flexible schedule
    • Flexible spending account
    • Health insurance
    • Health savings account
    • Life insurance
    • Paid time off
    • Professional development assistance
    • Retirement plan
    • Tuition reimbursement
    • Vision insurance
  • Career Training and Development
  • Collaborative and engaging team meetings with supervision.

Our work is guided by our core values of Trust, Accountability, Respect, Cultural Competence, Person-Centered, and Continuous Learning and Growth.
CCN is an Equal Opportunity Employer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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