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Operations Administrative Assistant Jobs in Rutland, VT

Community Care Network

Administrative Assistant

Rutland, VT · On-site

$20 - $21.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... day operations of the office run efficiently. Schedule Options: We are hiring for three ... Administrative Assistant positions , including two full-time positions and one part-time position

New

Community Care Network

Administrative Coordinator

Rutland, VT · On-site

$23.39 - $25.28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... * Assist with tracking deadlines, assignments, and department projects ... Coordinate office operations and support day-to-day administrative needs of the department.

Ballard Spahr LLP

Legal Support Assistant

Wells, VT · Hybrid

$50K - $55K/yr

... operations. You'll collaborate with a dedicated team of LAAs to help manage workload and support ... Your Role: As a Legal Support Assistant within our Legal Administrative Assistant Team, your ...

Ballard Spahr LLP

Legal Support Assistant

Wood Stock, VT · Hybrid

$50K - $55K/yr

... operations. You'll collaborate with a dedicated team of LAAs to help manage workload and support ... Your Role: As a Legal Support Assistant within our Legal Administrative Assistant Team, your ...

Ballard Spahr LLP

Legal Support Assistant

Rutland, VT · Hybrid

$50K - $55K/yr

... operations. You'll collaborate with a dedicated team of LAAs to help manage workload and support ... Your Role: As a Legal Support Assistant within our Legal Administrative Assistant Team, your ...

Ballard Spahr LLP

Legal Support Assistant

Pawlet, VT · Hybrid

$50K - $55K/yr

... operations. You'll collaborate with a dedicated team of LAAs to help manage workload and support ... Your Role: As a Legal Support Assistant within our Legal Administrative Assistant Team, your ...

Ballard Spahr LLP

Legal Support Assistant

Gaysville, VT · Hybrid

$50K - $55K/yr

... operations. You'll collaborate with a dedicated team of LAAs to help manage workload and support ... Your Role: As a Legal Support Assistant within our Legal Administrative Assistant Team, your ...

Ballard Spahr LLP

Legal Support Assistant

Ludlow, VT · Hybrid

$50K - $55K/yr

... operations. You'll collaborate with a dedicated team of LAAs to help manage workload and support ... Your Role: As a Legal Support Assistant within our Legal Administrative Assistant Team, your ...

Ballard Spahr LLP

Legal Support Assistant

Barnard, VT · Hybrid

$50K - $55K/yr

... operations. You'll collaborate with a dedicated team of LAAs to help manage workload and support ... Your Role: As a Legal Support Assistant within our Legal Administrative Assistant Team, your ...

Ballard Spahr LLP

Legal Support Assistant

Proctor, VT · Hybrid

$50K - $55K/yr

... operations. You'll collaborate with a dedicated team of LAAs to help manage workload and support ... Your Role: As a Legal Support Assistant within our Legal Administrative Assistant Team, your ...

Ballard Spahr LLP

Legal Support Assistant

Pittsfield, VT · Hybrid

$50K - $55K/yr

... operations. You'll collaborate with a dedicated team of LAAs to help manage workload and support ... Your Role: As a Legal Support Assistant within our Legal Administrative Assistant Team, your ...

Ballard Spahr LLP

Legal Support Assistant

Killington, VT · Hybrid

$50K - $55K/yr

... operations. You'll collaborate with a dedicated team of LAAs to help manage workload and support ... Your Role: As a Legal Support Assistant within our Legal Administrative Assistant Team, your ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Rutland, VT

Operations Administrative Assistant information

See Rutland, VT salary details

$14

$24

$38

How much do operations administrative assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for operations administrative assistant in Rutland, VT is $24.36, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $26.35 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What job categories do people searching Operations Administrative Assistant jobs in Rutland, VT look for?

The top searched job categories for Operations Administrative Assistant jobs in Rutland, VT are:

What cities near Rutland, VT are hiring for Operations Administrative Assistant jobs?

Cities near Rutland, VT with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Rutland, VT as of August 2026, with employment types broken down into 81% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $50,660 per year, or $24.4 per hour.

Administrative Assistant

Community Care Network

Rutland, VT • On-site

$20 - $21.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

New

Job description

Community Care Network is growing our administrative team and looking for Administrative Assistants to join us!
Community Care Network is comprised of Rutland Mental Health Services and Rutland Community Programs. Our mission is to enhance the well-being of our communities, individuals and families through responsive, innovative and collaborative human service.
As an Administrative Assistant, you'll play an important role in creating a welcoming experience for the people we serve.
About the Role:
The Administrative Assistant serves as an important first point of contact for our clients, visitors, and community partners. This position provides front desk, reception, and administrative support while working closely with clinical and program staff.
Every day brings a variety of tasks-from welcoming clients and visitors to supporting staff, managing documentation, and helping ensure the day-to-day operations of the office run efficiently.
Schedule Options:
We are hiring for three Administrative Assistant positions, including two full-time positions and one part-time position:
  • Two Full-Time Positions: Monday-Friday, with schedules falling between 8:00 AM and 5:00 PM. These positions support our Access/DS Desk and 204 Desk.
  • One Part-Time Position: 20 hours per week, with availability to work evening hours between 3:00 PM and 7:30 PM required.

When applying, please indicate your preferred schedule and whether you are interested in full-time or part-time employment.
Responsibilities:
  • Greet and appropriately direct professionals and other visitors in a courteous, professional manner.
  • Greet all clients in a courteous, professional manner, checks appointment times and notifies staff of their arrivals.
  • Actively pursue client payment at time of service for all programs as appropriate and documentation of such, insuring the proper crediting of client accounts for payments received.
  • Provide administrative support to the clinical staff including preparing outgoing correspondence and scanning documents into the Electronic Medical Record.

Qualifications:
  • High School Diploma or Equivalent (GED) Required
  • Previous experience working in healthcare office preferred
  • Previous experience with electronic medical records (EMR) preferred
  • Excellent communication and listening skills; verbal and written
  • Provide problem solving skills; while maintaining a high level of customer service by demonstrating professionalism and respectfulness towards others
  • Skilled with time management; organizing day to day tasks, prioritizing deadlines, etc.
  • Demonstrated ability to defuse challenging situations
  • Must have a valid driver's license, reliable transportation with personal automobile liability insurance coverage at or above the levels mandated by the State of Vermont.
  • *Successful completion of a criminal history background check after hire.

Benefits:
  • Competitive Pay Range - $20.00-$21.50/hour (compensation is typically dependent upon experience)
  • Comprehensive Benefit Package
    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Employee assistance program
    • Flexible schedule
    • Flexible spending account
    • Health insurance
    • Health savings account
    • Life insurance
    • Paid time off
    • Professional development assistance
    • Retirement plan
    • Tuition reimbursement
    • Vision insurance
  • Career Training and Development
  • Collaborative and engaging team meetings with supervision.

Our work is guided by our core values of Trust, Accountability, Respect, Cultural Competence, Person-Centered, and Continuous Learning and Growth.
CCN is an Equal Opportunity Employer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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