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Office Administrative Assistant Jobs in Rutland, VT

Ballard Spahr LLP

Legal Support Assistant

Plymouth, VT · Hybrid

$50K - $55K/yr

... office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to our Legal Administrative Assistants (LAAs). In this role, you'll engage in various tasks ...

Ballard Spahr LLP

Legal Support Assistant

Bridgewater, VT · Hybrid

$50K - $55K/yr

... office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to our Legal Administrative Assistants (LAAs). In this role, you'll engage in various tasks ...

Ballard Spahr LLP

Legal Support Assistant

Cavendish, VT · Hybrid

$50K - $55K/yr

... office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to our Legal Administrative Assistants (LAAs). In this role, you'll engage in various tasks ...

Ballard Spahr LLP

Legal Support Assistant

Belmont, VT · Hybrid

$50K - $55K/yr

... office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to our Legal Administrative Assistants (LAAs). In this role, you'll engage in various tasks ...

Middlebury College

Bilingual Assistant in German

Middlebury, VT · On-site

$18.25 - $23/hr

... Assistant in German. The position is available during the summer 2021 session (June 17th - August ... Translates School and other official Middlebury documents.* (7) School office Administers School ...

Middlebury College

Bilingual Assistant in French

Middlebury, VT · On-site

$18.25 - $23/hr

... assistant. The position is available during the summer 2020 session, located on Middlebury College ... Translates School and other official Middlebury documents.* (7) School office Administers School ...

University of Vermont Health

Medical Assistant

Brandon, VT · On-site

$21.03 - $31.25/hr

Ability to balance clinical responsibilities with administrative and front office support duties ... Ability to stand/walk for up to eight hours per day; bend, stoop, twist; assist patients with ...

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Showing results 21-40

All JobsOffice Administrative JobsOffice Administrative Assistant JobsOffice Administrative Assistant Jobs in Rutland, VT

Office Administrative Assistant information

See Rutland, VT salary details

$12

$19

$26

How much do office administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for office administrative assistant in Rutland, VT is $19.44, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $21.68 per hour, depending on experience, location, and employer.

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

More about Office Administrative Assistant jobs

What job categories do people searching Office Administrative Assistant jobs in Rutland, VT look for?

The top searched job categories for Office Administrative Assistant jobs in Rutland, VT are:

What cities near Rutland, VT are hiring for Office Administrative Assistant jobs?

Cities near Rutland, VT with the most Office Administrative Assistant job openings:

Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Rutland, VT as of August 2026, with employment types broken down into 66% Full Time, and 34% Part Time. Highlights an 100% In-person job distribution, with an average salary of $40,427 per year, or $19.4 per hour.

Legal Support Assistant

Ballard Spahr LLP

Plymouth, VT • Hybrid

$50K - $55K/yr

Full-time

Re-posted 8 days ago

Job description

Department: Unassigned

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

We’re offering an entry-level position for a Legal Support Assistant in our Baltimore office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to our Legal Administrative Assistants (LAAs). In this role, you'll engage in various tasks, including document production and organization, accounting and billing assistance, and client services, while gaining a solid understanding of the firm's operations. You’ll collaborate with a dedicated team of LAAs to help manage workload and support our attorneys. Following completion of training, this position offers a hybrid schedule of four days a week in a dynamic office environment. Join us and be part of a team that values growth and collaboration!

Why Join Us?

  • Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

  • Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

  • Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

  • Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Support Assistant within our Legal Administrative Assistant Team, your responsibilities include but are not limited to:

  • preparing, formatting, and editing correspondence and documents

  • assisting with preparation of closing binders

  • running reports

  • filing documents manually and electronically

  • entering time and preparing and submitting expense reports

Candidates considered will be self-starters; able to work well both independently and within the Legal Support team, demonstrate flexibility in responding to daily workflow demands, and maintain the confidentiality of client and firm matters. Candidates must also maintain a high-quality work product in a fast-paced environment.

What We’re Looking For:

  • Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

  • Communication: Strong verbal and written communication abilities.

  • Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

A high school diploma or equivalent is required, college is a plus and prior law firm or professional services experience is preferred. Excellent technical, interpersonal, communication and organizational skills are essential to be successful in this position. Candidates should be comfortable working in a large professional environment, and have working knowledge of the firm’s computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook.

The salary range for this position is from $50,000 - $55,000, which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the Firm’s website.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.

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