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Office Assistant Jobs in Rome, NY (NOW HIRING)

HR One

Assistant Office Manager

Liverpool, NY · On-site

$54K - $69K/yr

... Assistant Office Manager to help keep our business running smoothly behind the scenes. This position will play a pivotal role in the daily coordination of projects, service operations, purchasing ...

HR One

Assistant Office Manager

Liverpool, NY · On-site

$54K - $69K/yr

... Assistant Office Manager to help keep our business running smoothly behind the scenes. This position will play a pivotal role in the daily coordination of projects, service operations, purchasing ...

Aspen Dental

Assistant Dental Office Manager

Utica, NY · On-site

$20 - $25/hr

When you join our team as an Assistant Dental Office Manager, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect ...

Rome Health

Medical Assistant-Pediatric Office

Rome, NY · On-site

$16 - $18.20/hr

Rome Health is seeking a full-time Medical Assistant to join our healthcare team This position ... Prior experience working in a hospital, ambulatory, or medical office setting preferred * Strong ...

New

Hagadone Marine Group

Office Manager

Canastota, NY · On-site

Oversee office cleanliness and organization. Assist in managing relationships with vendors ... including suppliers, service providers, and contractors. Qualifications: Experience: Minimum of 2-3 ...

Staffworks

Office Clerk

Rome, NY · On-site

$18/hr

Office Clerk Schedule: Monday - Friday 8:30 AM - 4:30 PM Pay Rate: $18.00 per hour We are seeking a ... Open and/or stuff envelopes * Assist with other clerical duties as assigned Required Qualifications:

New

SMV Recruiting

Be Seen First

Office Administrator

Cicero, NY · On-site

$58K - $70K/yr

SMV Recruiting, LLC is actively looking for a Human Resources Assistant for a manufacturing client in the Cicero-North Syracuse, New York area. The ideal candidate will have manufacturing office ...

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Office Assistant information

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How much do office assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for office assistant in Rome, NY is $17.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $20.05 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Rome, NY?

The most popular types of Office jobs in Rome, NY are:

What job categories do people searching Office Assistant jobs in Rome, NY look for?

The top searched job categories for Office Assistant jobs in Rome, NY are:

What cities near Rome, NY are hiring for Office Assistant jobs?

Cities near Rome, NY with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Rome, NY as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $37,290 per year, or $17.9 per hour.

Assistant Office Manager

Liverpool, NY • On-site

HR One
See more jobs at HR Oneexternal

$54K - $69K/yr

Other

Posted 27 days ago

Job description

Peterson HVAC and Plumbing, a well-known, locally owned and operated company serving the Upstate New York Region for over 20 years is seeking a highly organized, proactive, and detail-oriented Assistant Office Manager to help keep our business running smoothly behind the scenes.

This position will play a pivotal role in the daily coordination of projects, service operations, purchasing, scheduling, documentation, and administrative processes that keep our team operating efficiently.

The ideal candidate enjoys solving problems, staying organized, following up on details, and helping teams remain accountable. This role will serve as a key link between ownership, managers, technicians, vendors, and customers to ensure projects move efficiently from scheduling through completion and invoicing.

Requirements

What You'll Do

  • Monitor the status of service calls, maintenance agreements, and installation projects.
  • Follow up with managers, technicians, vendors, and customers to ensure projects stay on track.
  • Coordinate material orders, equipment deliveries, and vendor communications.
  • Assist in tracking job progress from scheduling through invoicing.
  • Help ensure all required paperwork, documentation, and customer records are completed accurately.
  • Support operational reporting and project tracking.
  • Work closely with ownership and management to identify and resolve operational bottlenecks.
  • Assist with maintaining accountability for deadlines, follow-up items, and project milestones.
  • Support office operations and help improve processes and efficiencies.
  • Utilize technology and software systems to maintain accurate information and reporting. 

Ideal Candidate

  • Highly organized and detail-oriented.
  • Naturally proactive and follows through on commitments.
  • Comfortable communicating with employees at all levels of the organization.
  • Strong technology and software skills.
  • Able to manage multiple priorities in a fast-paced environment.
  • Interested in long-term growth and advancement into a leadership role.
  • Experience in HVAC, plumbing, construction, home services, or related industries is preferred but not required.

Benefits

Salary Range: $54,000 - $69,000 Annually Depending on Experience

Peterson Plumbing is an Equal Opportunity Employer and considers all applicants without regard to any protected characteristic under federal, New York State, or local law.

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