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Office Assistant Jobs in Rome, NY (NOW HIRING)

M3 Placement

Office Assistant

Utica, NY

$62K - $80K/yr

Office Assistant Utica, NY Our client, Strategic Financial Services, is seeking an Office Assistant to manage front office operations and provide administrative support. This role is responsible for ...

HR One

Office Assistant

Winfield, NY · On-site

$18.25 - $20.40/hr

As an Office Assistant, you will be the friendly face of our organization, managing front desk duties, coordinating schedules, and providing exceptional customer service support where needed. Your ...

HR One

Office Assistant

Winfield, NY · On-site

$18.25 - $20.40/hr

As an Office Assistant, you will be the friendly face of our organization, managing front desk duties, coordinating schedules, and providing exceptional customer service support where needed. Your ...

HR One

Office Assistant

West Winfield, NY · On-site

$18.25 - $20.40/hr

As an Office Assistant, you will be the friendly face of our organization, managing front desk duties, coordinating schedules, and providing exceptional customer service support where needed. Your ...

HR One

Office Assistant

West Winfield, NY · On-site

$18.25 - $20.40/hr

As an Office Assistant, you will be the friendly face of our organization, managing front desk duties, coordinating schedules, and providing exceptional customer service support where needed. Your ...

M3 Placement

Office Assistant

Utica, NY · On-site

$62K - $80K/yr

Office Assistant Our client, Strategic Financial Services, is seeking an Office Assistant to manage front office operations and support marketing initiatives. This role is responsible for greeting ...

Smiths Machine

Office Assistant

Chadwicks, NY · On-site

$23/hr

Computer Skills: • Proficient in all Microsoft Office applications (Word, Excel, Outlook) Syteline understanding would be very helpful. Certificates, Licenses, Registrations, etc: • Basic ...

Oneida Health

Medical Office Assistant -Float

Oneida, NY · On-site

$17 - $21.59/hr

Oneida Health is looking for a full-time Medical Office Assistant-Float for its external medical practices. This position is designed to be both clinical and administrative and reports to the ...

Oneida Health

Medical Office Assistant (GI)

Oneida, NY · On-site

$17 - $22/hr

Oneida Health is currently looking for a full-time Medical Office Assistant for its GI Specialist office located in Oneida. This position is designed to be both clinical and administrative and ...

New

Oneida Health

Medical Office Assistant -Float

Oneida, NY · On-site

$17 - $21.59/hr

Oneida Health is looking for a full-time Medical Office Assistant-Float for its external medical practices. This position is designed to be both clinical and administrative and reports to the ...

Oneida Health

Medical Office Assistant (GI)

Oneida, NY · On-site

$17 - $22/hr

Oneida Health is currently looking for a full-time Medical Office Assistant for its GI Specialist office located in Oneida. This position is designed to be both clinical and administrative and ...

New

New York State

Office Assistant 1 (NY HELPS)

Rome, NY · On-site

$36K - $44K/yr

Minimum qualifications for taking the open-competitive Beginning Office Assistant examination: There are no minimum education or experience requirements. For the duration of the NY HELPS Program ...

StateJobsNY

Office Assistant 1 (NY HELPS)

Rome, NY · On-site

$15.75 - $20.75/hr

Minimum qualifications for taking the open-competitive Beginning Office Assistant examination: There are no minimum education or experience requirements. For the duration of the NY HELPS Program ...

StateJobsNY

Office Assistant 1 (NY HELPS)

Rome, NY · On-site

$36K - $44K/yr

Minimum qualifications for taking the open-competitive Beginning Office Assistant examination: There are no minimum education or experience requirements. For the duration of the NY HELPS Program ...

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Office Assistant information

See Rome, NY salary details

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How much do office assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for office assistant in Rome, NY is $17.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $20.05 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Rome, NY?

The most popular types of Office jobs in Rome, NY are:

What job categories do people searching Office Assistant jobs in Rome, NY look for?

The top searched job categories for Office Assistant jobs in Rome, NY are:

What cities near Rome, NY are hiring for Office Assistant jobs?

Cities near Rome, NY with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Rome, NY as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $37,290 per year, or $17.9 per hour.

Office Assistant

Utica, NY

M3 Placement
Recruiting and Staffing Services • 11 - 50 employees
Learn more about M3 Placementexternal

$62K - $80K/yr

Full-time

Posted 7 days ago

Job description

Office Assistant
Utica, NY

Our client, Strategic Financial Services, is seeking an Office Assistant to manage front office operations and provide administrative support. This role is responsible for greeting clients, handling incoming calls, and ensuring a smooth and professional office environment. In addition, the position provides executive assistant support to the CEO and Advisor Teams.

FIRM VALUES

Serve | Grow | Live

CORE RESPONSIBILITIESFront Office & Administrative Support

  • Greet clients and visitors, manage incoming calls, and ensure a professional and welcoming office environment.
  • Oversee daily mail, package processing, and general office upkeep, including ordering and restocking supplies.
  • Partner with the Office Manager and vendors (janitorial, shredding, coffee/water, signage, etc.) to maintain office functionality.
  • Provide executive assistant support to the CEO and Advisor Teams, including scheduling, travel coordination, and correspondence.
  • Coordinate internal meetings and office events, managing logistics such as invitations, catering, and vendor support.

TECHNICAL SKILLS

  • Demonstrates a warm, professional front-desk presence with exceptional interpersonal skills.
  • Highly organized with strong attention to detail and the ability to manage multiple priorities and deadlines effectively.
  • Communicates clearly and confidently, both in writing and verbally.
  • Proficient in Microsoft 365 applications (Outlook, Word, Excel, Teams) with the ability to quickly learn new platforms such as SharePoint.

REQUIREMENTS

  • 1–3 years in an administrative, office coordinator, executive assistant, receptionist, or similar role.
  • Holds an active Notary Public commission or demonstrates willingness to obtain one upon hire.

BASE SALARY RANGE

$62,500-$80,000

Strategic Financial Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by law.

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