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Office Administrator Jobs in Rochester, MN (NOW HIRING)

Quality Care LLC

Office Assistant/DSP

Rochester, MN · On-site

$16.25 - $21.50/hr

Quality Care seeks a full-time office assistant and direct support person. This is a dual job where time not working with clients will be in the office assisting our Care Coordinator team. Office ...

H&R Block

Multi-Office Leader

Rochester, MN · On-site

About the Role The Multi-Office Leader , known internally as an Area Experience Leader, leads a portfolio of 4-6 retail offices and is responsible for delivering a consistent, high-quality client ...

Quality Care LLC

Office Assistant/DSP

Rochester, MN · On-site

$16.25 - $21.50/hr

Quality Care seeks a full-time office assistant and direct support person. This is a dual job where time not working with clients will be in the office assisting our Care Coordinator team. Office ...

CannonDesign

Construction Administrator

Rochester, MN · On-site +1

$88K - $110K/yr

Familiarity with Microsoft Office and Bluebeam required. * Knowledge of Procore and ACC required * Professional business attire is required for client meetings. Examples of professional business ...

CannonDesign

Construction Administrator

Rochester, MN · On-site +1

$88K - $110K/yr

Familiarity with Microsoft Office and Bluebeam required. * Knowledge of Procore and ACC required * Professional business attire is required for client meetings. Examples of professional business ...

Orion Placement

Law Firm Administrator

Rochester, MN · Hybrid

$85K - $105K/yr

Rochester, MN -- Hybrid flexibility, offering a balance of in-office collaboration and remote work. Note : Must have 3+ years of directly relevant law firm administration or legal practice management ...

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All JobsOffice Administrator JobsOffice Administrator Jobs in Rochester, MN

Office Administrator information

See Rochester, MN salary details

$12

$21

$35

How much do office administrator jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for office administrator in Rochester, MN is $21.98, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $24.18 per hour, depending on experience, location, and employer.

What is an office administrator?

An office administrator completes administrative tasks that enable an office to run smoothly. A central job of the office administrator is to provide support by keeping office supplies stocked and supervising administrative staff. Other duties of an office administrator include bookkeeping, scheduling, purchasing, and updating business records and drafts documents.

What does an office administrator do?

An Office Administrator is responsible for managing and coordinating office operations, ensuring that everything runs smoothly on a daily basis. Their tasks often include organizing files, scheduling appointments, managing correspondence, and supporting other staff members with administrative tasks. They may also handle basic bookkeeping, order office supplies, and assist with HR or payroll duties. Office Administrators play a key role in maintaining an efficient and productive workplace.

What are the key skills and qualifications needed to thrive as an office administrator, and why are they important?

To thrive as an Office Administrator, you need strong organizational, multitasking, and communication skills, often supported by a high school diploma or associate degree. Proficiency in office software like Microsoft Office Suite, scheduling tools, and familiarity with office management systems are typically required. Attention to detail, problem-solving abilities, and a professional demeanor are valuable soft skills in this role. These skills ensure smooth office operations, efficient workflow, and effective support for staff and management.

What are some common challenges faced by office administrators and how can they be managed?

Office Administrators often juggle multiple priorities, such as managing schedules, handling correspondence, and supporting various departments simultaneously. Balancing these tasks can be challenging, especially during busy periods or when unexpected issues arise. Effective time management, strong organizational skills, and clear communication with team members are essential to staying on top of responsibilities. Many Office Administrators also use digital tools and software to streamline repetitive tasks, which helps in managing workloads efficiently.

What is the difference between Office Administrator vs Office Assistant?

AspectOffice AdministratorOffice Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma or equivalent
Work EnvironmentAdministrative offices, corporate settings, small to large organizationsAdministrative support in similar settings, often more entry-level
Job ResponsibilitiesManaging office operations, coordinating schedules, overseeing administrative staffPerforming clerical tasks, data entry, greeting visitors
Common UsageUsed in mid-level administrative roles with broader responsibilitiesUsed for entry-level support roles assisting with daily office tasks

While both roles support office functions, Office Administrators typically handle broader responsibilities and oversee operations, whereas Office Assistants focus on clerical and support tasks. The choice depends on experience and the level of responsibility desired.

Is office administrator a good job?

An office administrator is responsible for managing daily office operations, including scheduling, correspondence, and record-keeping. It is a stable role that often requires organizational skills and proficiency with office software; salaries and job prospects vary by industry and location.
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Office Administrator jobs near you
Infographic showing various Office Administrator job openings in Rochester, MN as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, and 2% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $45,721 per year, or $22 per hour.

Business Office Manager/Human Resource Manager

Rochester, MN • On-site

Benedictine
See more jobs at Benedictineexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Manage the community's revenue cycle processes, including billing, accounts receivable, and collections.

  • Oversee daily financial activities such as payments, bank deposits, and reconciliation of accounts.

  • Supervise staff involved in financial and administrative operations, including training and performance management.

Job description

The Business Office Manager is responsible for the community’s revenue cycle management processes and serves as a liaison between the community and the Support Center.


  • Ensures compliance to State, Federal or County rules and regulations and Benedictine policies and procedures regarding all accounts receivable processes.
  • Develops proficiency and acts as a resource in the billing system, accounting software, online payer portals, and other applications, as needed.
  • Ensures all admissions and financial related paperwork is thoroughly completed for each admitted resident and obtains prior authorizations where applicable.
  • Manages resident set-up, applicable charges, payers and payer changes, and private pay set-up in billing system.
  • Performs eligibility checks, verifies insurance benefits, and provides coverage details to residents.
  • Responsible for initiating financial conversations and collecting down payments at referral following the Benedictine Collection Policy. These payments can be related to private pay room and board, private room differentials, copays, deductibles, estimated spenddowns, etc. This includes ongoing billing collection for in-house residents and final bill collection upon discharge.
  • Drives the Medicaid application process for applicable residents.
  • Responsible for census management for the community.
  • Processes payments and performs daily bank deposits via desktop scanner, or a minimum of twice weekly if physical bank deposits are needed
  • Enters ancillary charges and submits vendor invoices to Accounts Payable in accordance with corporate policies and procedures.
  • Oversees daily management of the Resident Trust Account (RTA) and petty cash, and assists in monthly reconciliation of the RTA.
  • Performs applicable month-end close activities and reconciles Expenses to Revenue on a monthly basis.
  • Completes annual Medicaid and Medicare Cost Reporting and other year-end activities.
  • Participates in monthly accounts receivable aging review and assist centralized billing office as needed for collection activities or other follow-up items.
  • Manages the selection, training, development and performance of assigned staff where applicable to retain a professional and motivated team.
  • Promotes the Benedictine Mission and Core Values of Hospitality, Stewardship, Respect and Justice by bringing the Mission and Core Values into the day-to-day activities of the company. 

QUALIFICATIONS REQUIRED

  • Asociate’s Degree in business-related field or combination of High School Diploma and comparable experience
  • Two (2) or more years of Business Office Manager experience
  • One (1) or more years of healthcare accounts receivable and/or accounts payable experience
  • Accounting and general office software proficiency and use of general office equipment

QUALIFICATIONS PREFERRED

  • One (1) year prior management experience

EEO/AA/Vet Friendly


$64,480-$68,640 depending on experience

A robust benefits package is available to eligible associates, designed to meet the needs of every stage of life, including paid time off (PTO), retirement, medical, dental, vision, education assistance, and a variety of additional voluntary benefits.  For more information visit our website at www.benedictineliving.org.


The HR Manager develops, plans and implements Human Resource strategies, objectives and plans for the community.  This position is accountable for the general day to day operations of human resources, payroll, and benefits in compliance with federal and state laws and regulations and effectively interacts with community leadership and staff while maintaining confidentiality and professionalism.

  • Ensure community staffing needs are met by following the standardized hiring process, developing retention strategies, operation of the applicant tracking system and utilizing behavioral based interviewing techniques.
  • Schedule and facilitate the new employee welcome orientation program including new hire paperwork and processes.
  • Administer FMLA, accommodations, and other leaves of absence requests.
  • Support supervisors with the performance management process, including but not limited to: performance reviews, employee relations, coaching, corrective action, performance improvement plans, investigations and associate concerns.
  • Ensure adherence to the affirmative action plan, create and submit AA plan according to due dates – if applicable.

Qualifications Required

  • Bachelor’s Degree with 3-5 years of experience, or an Associate’s Degree with 5-7 years’ experience
  • Labor relations experience - if community has a union

Qualifications Preferred

  • Experience with a Human Resources Information System (HRIS)
  • Experience with an Applicant Tracking System (ATS)
  • Knowledge of the healthcare industry
  • Certified Payroll Professional Certification (CPP)
  • Professional in Human Resources Certification (PHR)
  • Experience working in a union facility
  • Union contract work environment experience as part of management

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