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Notary Assistant Jobs in Michigan (NOW HIRING)

Eaton County

Assistant Public Defender

Charlotte, MI

$70K - $92K/yr

General Summary Under the supervision of the Public Defender and Chief Assistant Public Defender ... Ability to become a Public Notary is desired. The qualifications listed above are intended to ...

Imh

Care Management Assistant - ED Navigation

Almont, MI · On-site

$20.07 - $28.59/hr

The Care Management Assistant is a patient-focused role that manages and optimizes patient care in ... Supports advanced care planning by delivering advance directive information and notarizes documents ...

Commercial Bank

Relationship Banker

Greenville, MI · On-site

$16.50 - $21.50/hr

Opens consumer and business depository accounts Assist in the origination of mortgage and personal ... Notary Public - Must be able to obtain Notary Public certification within 3 months of hire.

Bodman PLC

Trademark Paralegal

Ann Arbor, MI

$69K - $92K/yr

... notarization and legalization of documents. * Prepare and record ownership and change of name documents related to trademarks. * Assist with trademark enforcement matters, including working with and ...

UPS Store 2995

Be Seen First

Retail Associate

Petoskey, MI · On-site

$18/hr

Greet customers in a professional, friendly, and engaging manner. * Assist customers with shipping ... notary and other small-business services.

DT Midstream Inc

Contract Analyst II - Detroit, MI

Detroit, MI · On-site

$68K - $82K/yr

Provide administrative and operational support for contract administration and legal teams. Assist ... Must be able to hold a Notary Public license Preferred: * NetSuite system experience * Experience ...

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Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.
What are the most commonly searched types of Notary jobs in Michigan? The most popular types of Notary jobs in Michigan are:
What are popular job titles related to Notary Assistant jobs in Michigan? For Notary Assistant jobs in Michigan, the most frequently searched job titles are:
What job categories do people searching Notary Assistant jobs in Michigan look for? The top searched job categories for Notary Assistant jobs in Michigan are:
Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Michigan as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Human Resources Administrative Assistant

Zeeland Public Schools

Zeeland, MI • On-site

$17 - $22.50/hr

Full-time

Posted 3 days ago

New

Job description

Position Type:
Secretarial / Clerical/Human Resources Administrative Assistant
Date Posted:
8/6/2026
Location:
Administration Office
Summary:
Working with the Assistant Superintendent of Administrative Services, the Human Resource Administrative Assistant will perform human resources functions and provide high-quality customer service to staff at all levels of the organization while maintaining confidentiality. S/he will assist in all facets of district operations as assigned. These include, but are not limited to, the development and management of instructional and support staff procedures, teacher certification, staff needs and reporting as per the requirements of the district and the State of Michigan.S/he shall provide support to administrators regarding personnel policies and procedures.
Responsibilities:
  • Administrator for the district's job application system. Provide support for principals, supervisors, and applicants with the job application system.
  • Coordinate and track professional staff, support staff, administrators, and salaried staff evaluations. Upload teacher final evaluation scores into REP Report.
  • Process all forms and paperwork required for onboarding and offboarding employees according to district standards and procedures. Keep all staffing documents/spreadsheets accurate with employee movement. Monitor new employees regarding state and district requirements such as criminal background checks and Global Compliance Network tutorial completion.
  • Maintain personnel files for all district employees, keeping information current and accurate, including but not limited professional development days, tenure status, mentor/mentee records.
  • Work closely with the Business department for payroll and budgeting purposes.
  • Maintain staff lists, years of experience list and continuing education lists.
  • Maintain separate employee confidential files, including disciplinary information, suspensions and communications from administration and the Board of Education.
  • Assist principals and supervisors with staff disciplinary issues.
  • Track and upload Professional Development Days into MOECS for teachers, itinerant staff, and administrators.
  • Track and monitor yearly tuition reimbursement program for teachers and ensure it doesn't exceed set cap limits.
  • Administer and track all Family Medical Leave Act (FMLA) medical and maternity leave requests.
  • Maintain and update job descriptions for current and new positions. Create job posting templates for each position.
  • Process PA189's (Unprofessional Conduct) for new employees. Respond to PA189's received from other school districts.
  • Serve as the initial point of contact for all employee related questions.
  • Develop and produce professional looking documents for the office of Human Resources.
  • Oversee compliance of state and federal mandates and laws in regards to school employees.
  • Administer and interpret district personnel policies using the Master Agreement & BoardDocs.
  • Attend meetings and interviews as appropriate.
  • Gather information and conduct special projects on behalf of administration for negotiations.
  • Prepare and accurately report the Register of Educational Personnel for the State of Michigan (REP Report) twice a year. Make sure any employee moves are updated in system within 30 days of occurrence. Ensure that all teachers are teaching the courses they are endorsed to teach for the appropriate age group.

Qualifications:
  • Bachelor's degree in a related field or equivalent combination of education and related experience. Experience in human resources, and/or management, preferably in a school setting.
  • Must be a self-starter who is flexible and can work with minimal supervision while multitasking and managing multiple deadlines.
  • Must have the ability to operate effectively and with a high level of integrity in an environment handling confidential/sensitive information.
  • Ability to work cooperatively with diverse individuals/groups. Must have excellent communication and interpersonal skills required to interact effectively with applicants, administrators, staff and community.
  • Strong problem-solving and research skills required.
  • Strong project management and organizational skills with excellent attention to detail is required.
  • Be an Ottawa County Notary Public or be willing to obtain.

Schedule:
  • 40 hours per week, 52 weeks/year

Compensation:
  • Level 6 - $23.07 - $27.00
  • Full Family Insurance

This is a replacement position.
Once the posting deadline has been met, the supervisor will review applications and schedule interview with the most qualified candidates. An email will be sent to applicants when the position has been filled.

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