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Notary Assistant Jobs in Michigan (NOW HIRING)

Poznak Dyer Kanar Schefsky Thompson

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Legal Assistant - Estate Planning

Midland, MI · On-site

$20 - $22/hr

We are seeking a detail-oriented, organized, professional Legal Assistant to join our estate ... Manage notarization and witnessing of estate planning documents as required. * Provide general ...

Veritext Legal Solutions

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Legal Admin Assistant - Digital Reporter

Grand Rapids, MI · On-site

$40.50 - $54.60/hr

Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording of the proceeding using high-fidelity audio technology * Creating accurate and detailed annotations ...

Wilson & Kester, P.L.C.

Receptionist

Traverse City, MI

$20 - $24/hr

You are at the front desk every hour this office is open, to greet clients, notarize, answer the phone, and back up the legal assistants. Lunch and approved time off are covered by a named backup ...

City of Detroit

Paralegal (Legal Assistant)

Detroit, MI

$64K - $97K/yr

Requirements Paralegal certification (desired) Bachelor's degree (desired) Notary Public (desired) Two to five years of experience in Paralegal or Legal Assistant role Experience in the presentation ...

22nd Century Technologies Inc. (TSCTI)

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Paralegal

Auburn Hills, MI · On-site

$28.06/hr

The Legal Assistant/Paralegal provides support to Stellantis' dealership realty team including ... Required to be or become a Notary Public for the purpose of notarizing legal documents * 2+ years ...

22nd Century Technologies Inc. (TSCTI)

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Paralegal

Auburn Hills, MI · On-site

$28.06/hr

The Legal Assistant/Paralegal provides support to Stellantis' dealership realty team including ... Required to be or become a Notary Public for the purpose of notarizing legal documents * 2+ years ...

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Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the most commonly searched types of Notary jobs in Michigan?

The most popular types of Notary jobs in Michigan are:

What are popular job titles related to Notary Assistant jobs in Michigan?

For Notary Assistant jobs in Michigan, the most frequently searched job titles are:

What job categories do people searching Notary Assistant jobs in Michigan look for?

The top searched job categories for Notary Assistant jobs in Michigan are:

What cities in Michigan are hiring for Notary Assistant jobs?

Cities in Michigan with the most Notary Assistant job openings:

Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Michigan as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 20% Part Time, 3% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant - Estate Planning

Poznak Dyer Kanar Schefsky Thompson

Midland, MI • On-site

$20 - $22/hr

Full-time

Medical, Retirement, PTO

Posted 6 days ago

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Job description

We are seeking a detail-oriented, organized, professional Legal Assistant to join our estate planning team. The ideal candidate will support attorneys in preparing estate planning documents, managing client communications, and maintaining organized records. This role requires excellent written and verbal communication skills, strong attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

  • Prepare and draft estate planning documents, including wills, trusts, powers of attorney, and advance directives under attorney supervision.
  • Organize and maintain client files, both electronic and physical, in accordance with firm protocols.
  • Schedule client meetings and coordinate attorney calendars.
  • Assist with client intake, data collection, and preliminary case preparation.
  • Correspond with clients, financial institutions, and other third parties professionally and efficiently.
  • Track deadlines and follow up on document execution and funding tasks.
  • Manage notarization and witnessing of estate planning documents as required.
  • Provide general administrative support to attorneys, such as scanning, copying, filing, and managing mail.
  • Ensure a high level of customer service and confidentiality at all times.


Company Description

At Poznak Dyer Kanar Schefsky Thompson PLC our attorneys and staff have years of experience serving our local community. We deliver innovative and effective legal solutions for a diverse portfolio of clients. Our passionate legal team takes a personal interest in our clients’ problems and works diligently to achieve the best outcomes. As a full-service law firm, our team members are experts in a wide variety of legal fields. Learn more at www.midlandmilawyers.com.