Museum Accounting Jobs (NOW HIRING)

Title: Accountant

Department 50 - ADMINISTRATIVE - Tacoma, WA

Report to: Financial Controller

Position Type: Part-time 30 (21-39 hours per week), Hourly, Non-exempt

Compensation Range: $30 - $35 / hr. DOE

Benefits: Eligible

Job Description:

Summary

We are seeking an experienced Accountant to join our Finance team. This role is essential to the Finance team and offers broad exposure to nonprofit accounting.

This position is responsible for core general ledger accounting functions, with a strong focus on daily accounting activities related to museum operating revenue, donations, balance sheet reconciliations, and month-end close processes.

Familiarity with accurate revenue classification, including unrestricted and restricted contributions, is beneficial to ensure proper financial reporting and compliance. The Accountant helps ensure the accuracy and integrity of the museum's financial records and works closely with the Finance team to support timely and compliant financial reporting.

The ideal candidate is detail-oriented, analytical, and comfortable collaborating across departments to gather the information needed for accurate accounting and reporting.

Essential Functions
The essential duties and responsibilities listed in this job description are representative of the work performed in this position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

• Properly record and reconcile daily cash receipts from museum admissions, retail activity, and donations
• Ensure accurate classification of revenue, including unrestricted and restricted contributions
• Prepare and post journal entries in accordance with GAAP and internal accounting policies
• Perform monthly balance sheet account reconciliations, including cash, receivables, deferred revenue, and other assigned accounts
• Investigate and resolve discrepancies in a timely manner
• Maintain clear reconciliation schedules and supporting documentation
• Serve as backup for Accounts Payable functions, including invoice entry, review, and vendor payments
• Support month-end and year-end close processes
• Support audit preparation by providing schedules, reconciliations, and documentation as requested
• Support the Controller with a variety of finance-related projects
• Collaborate with Development, Admissions, and Operations teams to ensure accurate financial data flow
• Work within various accounting and operational systems to ensure data accuracy
• Identify opportunities to improve accounting processes, controls, and reconciliation procedures
• Serves as a backup for Accounts Payable, assisting with invoice processing and vendor payments as needed.

Education and Experience

• A bachelor's degree in accounting or a related field is preferred. An equivalent combination of education, training, and progressively responsible accounting experience demonstrating a strong foundation in accounting principles will also be considered.
• Minimum of 2-3 years of accounting experience performing the core responsibilities and functions outlined for this role
• Experience with nonprofit accounting and MIP or similar fund accounting software is preferred
• Hands-on experience with general ledger accounting, balance sheet reconciliations, and month-end close procedures
• Strong understanding of general ledger accounting principles and internal controls
• Strong organizational, communication, and time-management skills, with the ability to effectively prioritize tasks and meet deadlines
• Strong analytical skills, with proficiency in Microsoft Excel and other Microsoft applications, and experience working efficiently in cloud-based environments
• Self-starter with demonstrated ability to prioritize work and see tasks through to completion
• Ability to manage multiple projects and tasks simultaneously while remaining flexible, adaptable, and effective under pressure as a collaborative team member

Benefits

This position may be eligible for employer-provided group health plans and other benefits depending on employment status and hours worked. Temporary and variable-hour employees are generally not eligible for benefits except Washington Paid Sick Leave. This position is eligible for the following benefits:

• Group health plans
• 403(b)
• Paid time off starting at 113 hours
• 9 paid holidays
• Free employee parking and employee discounts
• TAM membership
• Flexible working schedule; hours can be arranged based on mutual availability
• Some flexibility required to meet business needs

Equal Employment Opportunity
TAM is an equal opportunity employer and makes employment decisions based on business needs, job requirements, and individual qualifications. We do not discriminate on the basis of race, color, creed, religion, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity, national origin, age, marital status, veteran or military status, disability, use of a trained service animal, or any other status protected by applicable federal, state, or local law. We are also committed to maintaining a workplace free from retaliation against individuals who request accommodation, report discrimination, or participate in an investigation or protected activity.

Reasonable Accommodation
TAM is committed to providing equal employment opportunities to qualified individuals with disabilities and to providing reasonable accommodations to applicants and employees as required by the Americans with Disabilities Act (ADA), the Washington Law Against Discrimination (WLAD), and other applicable laws. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position, unless doing so would impose an undue hardship on the organization.