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Medical Spa Coordinator Jobs (NOW HIRING)

Kalologie Texas

Spa Coordinator

Coppell, TX

$14 - $16.75/hr

Spa Coordinator Kalologie is redefining how aesthetic and wellness services are delivered ... As a rapidly expanding longevity and medical aesthetics brand, we are continuously advancing our ...

Kalologie Texas

Spa Coordinator

Houston, TX · On-site

$14.25 - $17.25/hr

Spa Coordinator Kalologie is redefining how aesthetic and wellness services are delivered ... As a rapidly expanding longevity and medical aesthetics brand, we are continuously advancing our ...

Kalologie Texas

Spa Coordinator

Coppell, TX · On-site

$14 - $16.75/hr

Spa Coordinator Kalologie is redefining how aesthetic and wellness services are delivered ... As a rapidly expanding longevity and medical aesthetics brand, we are continuously advancing our ...

Kalologie Texas

Spa Coordinator

Houston, TX · On-site

$14.25 - $17.25/hr

Spa Coordinator Kalologie is redefining how aesthetic and wellness services are delivered ... As a rapidly expanding longevity and medical aesthetics brand, we are continuously advancing our ...

Kalologie Texas

Spa Coordinator

Coppell, TX · On-site

$14 - $16.75/hr

Spa Coordinator Kalologie is redefining how aesthetic and wellness services are delivered ... As a rapidly expanding longevity and medical aesthetics brand, we are continuously advancing our ...

Hydrate South Austin Llc

Spa Coordinator

Austin, TX · On-site

$18/hr

... medical and wellness professionals in a relaxing, spa-like atmosphere. Salary $18 / hour plus ... Coordinator is key position with Hydrate IV Bar. Primary responsibilities include setting ...

Hydrate South Austin Llc

Spa Coordinator

Austin, TX · On-site

$18/hr

... medical and wellness professionals in a relaxing, spa-like atmosphere. Salary $18 / hour plus ... Coordinator is key position with Hydrate IV Bar. Primary responsibilities include setting ...

Hydrate South Austin Llc

Spa Coordinator

Austin, TX · On-site

$18/hr

... medical and wellness professionals in a relaxing, spa-like atmosphere. Salary $18 / hour plus ... Coordinator is key position with Hydrate IV Bar. Primary responsibilities include setting ...

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Medical Spa Coordinator information

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$14

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$36

How much do medical spa coordinator jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for medical spa coordinator in the United States is $26.97, according to ZipRecruiter salary data. Most workers in this role earn between $20.67 and $29.33 per hour, depending on experience, location, and employer.

What is a medical spa coordinator?

Medical Spa Coordinators are professionals who manage the daily operations of a medical spa, ensuring a smooth experience for both clients and staff. They handle scheduling, client intake, and administrative duties, as well as support the medical staff with organizational tasks. Additionally, they may assist with marketing, inventory management, and ensuring compliance with health and safety regulations. Their role is essential in maintaining high standards of service and client satisfaction within the spa.

What is the difference between Medical Spa Coordinator vs Medical Receptionist?

AspectMedical Spa CoordinatorMedical Receptionist
CredentialsBasic administrative skills, possibly certifications in medical office proceduresHigh school diploma or equivalent, customer service experience
Work EnvironmentMedical spa setting, assisting with patient flow and treatment coordinationFront desk, greeting patients, scheduling appointments
Employer & Industry UsageUsed in medical spas, aesthetic clinics, wellness centersCommon in healthcare facilities, clinics, and medical offices

The Medical Spa Coordinator focuses on managing patient appointments, coordinating treatments, and supporting clinical staff, requiring some medical office knowledge. In contrast, the Medical Receptionist primarily handles front desk duties like greeting patients and scheduling. While both roles involve administrative tasks, the coordinator has a broader scope related to treatment coordination within the medical spa environment.

What are the key skills and qualifications needed to thrive as a medical spa coordinator, and why are they important?

To thrive as a Medical Spa Coordinator, you need strong organizational abilities, knowledge of spa services, and experience in client relations, often supported by a background in hospitality or healthcare administration. Familiarity with scheduling software, point-of-sale systems, and basic medical terminology is commonly required. Exceptional communication, customer service skills, and attention to detail help create a welcoming environment and ensure smooth operations. These skills are crucial for providing excellent client experiences, managing appointments efficiently, and supporting the overall success of the spa.

How does a medical spa coordinator typically interact with clients and staff throughout the day?

A Medical Spa Coordinator serves as the primary point of contact for clients, managing appointments, answering inquiries, and ensuring a seamless check-in and check-out process. They collaborate closely with medical professionals, aestheticians, and other staff members to coordinate schedules and facilitate smooth communication. Daily tasks often involve handling administrative duties, maintaining client records, and resolving any scheduling or service-related issues. Building strong relationships with both clients and team members is essential for delivering a high-quality spa experience and supporting operational efficiency.
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Medical Spa Coordinator jobs near you
Infographic showing various Medical Spa Coordinator job openings in the United States as of August 2026, with employment types broken down into 80% Full Time, and 20% Part Time. Highlights an 100% In-person job distribution, with an average salary of $56,102 per year, or $27 per hour.

Medical Spa Coordinator (Front Desk)

Synergy Face + Body

Cary, NC

$18.50/hr

Full-time

Medical, Life, Retirement, PTO

Posted 28 days ago

Job description

Medical Spa Coordinator (Front Desk) - Cary, NC
Are you passionate about medical aesthetics and eager to advance your career in a supportive and innovative environment? Synergy Face + Body is not just a state-of-the-art facility; it's a hub of excellence in beauty, aesthetics, and wellness. Specializing in advanced cosmetic and facial plastic surgery procedures, Synergy offers a wide range of services including injectables, dermal fillers, skin and laser treatments, weight loss, and more. Join a distinguished team of professionals dedicated to helping you achieve your career goals while making a difference in the world of medical aesthetics. Synergy has four locations in Raleigh and two locations in Richmond, VA.
Synergy Face + Body is part of a larger network within Aesthetic Partners, which owns practices across the US. As a company, Aesthetic Partners has a strong culture of sharing best practices, providing ongoing training, and leveraging the portfolio's resources to help each brand grow. As a company, Aesthetic Partners strives to hire talented and professional individuals across our brands and invest in their continued professional development.

Synergy is seeking full-time Medspa Coordinators! The ideal candidate is highly motivated with a passion for the beauty and wellness industry and ready to serve as a brand ambassador for Synergy. Our Medspa Coordinators oversee daily operations to ensure a seamless client experience from start to finish and educate clients on Synergy’s treatment options and products. Compensation begins at $18.50/hr.
What makes Synergy exceptional?
  • Reputation for Excellence: Known for delivering high-quality beauty and wellness services, working at Synergy means being part of a respected brand that attracts clients who value expertise and professionalism.
  • Positive Work Culture: With a friendly, supportive atmosphere, Synergy fosters a collaborative and team-oriented environment, making it a great place to build relationships and enjoy a fulfilling work experience.
  • Comprehensive Employee Benefits: Enjoy a competitive benefits package, including paid time off, holidays, 401k matching, growth opportunities, exclusive service discounts, and access to AP Academy, a comprehensive training program offering over 300 courses across eight distinct tracks. We believe in taking care of our team so you can thrive professionally and personally.
  • A premier work environment: Our state-of-the-art facilities are designed for optimal patient care and luxury, providing a beautiful space for you to practice your craft and deliver exceptional results.
Discover the best of Raleigh, NC!
  • Low cost of living: Enjoy a lower cost of living compared to other major tech hubs; Raleigh's cost of living is relatively affordable, allowing you to make the most of your earnings.
  • Vibrant Culture and Community: The city has a lively cultural scene with a vareity restaurants, breweries, and festivals. Raleigh's community is welcoming and diverse, making it easy for newcomers to feel at home.
  • Outdoor Activities Galore: With numerous parks, hiking trails, and lakes, there’s no shortage of opportunities to enjoy the outdoors.
  • Family-friendly: Raleigh boasts a high quality of life, with excellent public schools, low crime rates, and a variety of recreational opportunities.
  • Central Location: Raleigh's central location, accessibility, and natural beauty make it a great place to live and work.
  • Sports Lover’s Haven: Cheer for local favorites like the Carolina Hurricanes, Durham Bulls, NC State Wolfpack, Carolina Mudcat, and so much more!
Benefits/Perks
  • Paid time off
  • Paid company holidays
  • Group health plan and various voluntary insurance options
  • Company-paid Life Insurance
  • 401 (k) plan
  • Employee membership pricing on retail and services
  • Employee Appreciation Week
  • Working Advantage Discount Program
  • Advanced training opportunities provided through AP Academy
  • Tuition Assistance Program
Responsibilities
  • Consistently provides excellent customer service to all clients in-person, over the phone and through text/email inquiries
  • Educates clients on Synergy’s services, products and treatment options
  • Exudes positive attitude while working in a fast-paced med spa
  • Oversees daily schedule to ensure seamless client experience
  • Answering and screening phone calls, scheduling appointments, taking messages and ensuring prompt delivery to proper staff member
  • Monitor and respond to office voicemail, email inquiries and text messages throughout the day
  • Accurately checking clients in/out and scheduling all follow up visits
  • Intelligent booking using Millennium software
  • Preparing proper medical documents for patients through EMR
  • Ability to stay calm under pressure and quickly find solutions to potential issues
  • Responsible for cleanliness and appearance of spa including relaxation areas, lobby, front desk and back of house
Qualifications and Skills
  • 2 years of end customer service experience
  • 1 year of medical aesthetics experience
  • Must have a positive attitude
  • Team player with a strong work ethic
  • Physical mobility to bend, lift, and stand for prolonged periods
  • Ability to work overtime, weekends, days, evenings, and/or holidays.
  • Ability to meet US employment and eligibility requirements.
We strongly encourage your application, as we value the perspective, experience, and potential you could bring to Synergy.

Synergy is an Equal Opportunity Employer and takes pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

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