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Medical Records Scanner Jobs in Virginia (NOW HIRING)

Aptive

Medical Support Assistant

Hampton, VA · On-site

$38K - $49K/yr

Scan and upload outside medical records into the EMR to support Health Information Management Minimum Qualifications Minimum Qualifications * U.S. citizenship (required) * Six months of clerical ...

Aptive

Medical Support Assistant

Hampton, VA

$38K - $49K/yr

Scan and upload outside medical records into the EMR to support Health Information Management Minimum Qualifications * U.S. citizenship (required) * Six months of clerical, office, customer service ...

Aptive

Medical Support Assistant

Hampton, VA

$38K - $49K/yr

Scan and upload outside medical records into the EMR to support Health Information Management Minimum Qualifications Minimum Qualifications * U.S. citizenship (required) * Six months of clerical ...

Fairfax County

Legal Records Clerk

Fairfax, VA · On-site

$46K - $80K/yr

Scans, uploads, and images legal documents into case management system, updates case file ... medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics ...

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All JobsMedical Records Scanner JobsMedical Records Scanner Jobs in Virginia

Medical Records Scanner information

See Virginia salary details

$28.3K

$43.9K

$60K

How much do medical records scanner jobs pay per year?

As of Sep 4, 2026, the average yearly pay for medical records scanner in Virginia is $43,944.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,700.00 and $50,100.00 per year, depending on experience, location, and employer.

What is a medical records scanner?

A Medical Records Scanner is responsible for converting physical medical documents into electronic records by scanning and organizing them in a digital database. They ensure that patient records are accurately processed, categorized, and stored securely for easy retrieval. This role requires attention to detail, knowledge of HIPAA regulations, and proficiency with scanning equipment and medical record systems. Medical Records Scanners often work in hospitals, clinics, or healthcare facilities to maintain efficient record-keeping and compliance with legal requirements.

What are the typical daily tasks for a medical records scanner?

As a Medical Records Scanner, your main daily responsibilities involve preparing, organizing, and scanning paper medical documents into electronic health record (EHR) systems, ensuring that each file is accurately labeled and securely stored. You may also be required to verify the quality of scanned images, resolve discrepancies, and maintain accurate logs for recordkeeping. Collaboration is often needed with medical staff, records clerks, and IT personnel to address any issues and maintain compliance with privacy regulations. This role is essential to ensuring timely and organized access to patient medical histories throughout the healthcare facility.

What are the key skills and qualifications needed to thrive in the medical records scanner position, and why are they important?

To thrive as a Medical Records Scanner, you should have strong attention to detail, familiarity with medical terminology, and at least a high school diploma or equivalent. Experience with scanning equipment, electronic health record (EHR) systems, and HIPAA compliance is highly valued, and specialized training or certification in health information management can be a plus. Dependability, organizational skills, and the ability to maintain confidentiality are important soft skills in this position. These qualities ensure accurate digitization, secure handling of sensitive information, and smooth workflows within healthcare organizations.

What are the most commonly searched types of Medical Records Scanner jobs in Virginia?

The most popular types of Medical Records Scanner jobs in Virginia are:

What are popular job titles related to Medical Records Scanner jobs in Virginia?

For Medical Records Scanner jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Medical Records Scanner jobs in Virginia look for?

The top searched job categories for Medical Records Scanner jobs in Virginia are:

What cities in Virginia are hiring for Medical Records Scanner jobs?

Cities in Virginia with the most Medical Records Scanner job openings:

Medical Records Scanner jobs near you
Infographic showing various Medical Records Scanner job openings in Virginia as of August 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,944 per year, or $21.1 per hour.

Medical Support Assistant

Aptive

Hampton, VA • On-site

$38K - $49K/yr

Full-time

Re-posted 7 days ago

Aptive Environmental rating

5.6

Company rating: 5.6 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

30th of 35 rated pest control companies

Job description

Job Summary
Job Description - Medical Support Assistant (MSA), Hampton VA Healthcare System
Location: Hampton VA Medical Center (100 Emancipation Dr., Hampton, VA 23667) and Community-Based Outpatient Clinics across the Hampton Roads area; some telework may be authorized by the facility
Schedule: Monday-Friday, 8-hour shifts (7:00 AM-3:30 PM, 7:30 AM-4:00 PM, or 8:00 AM-4:30 PM) - no nights, weekends, or on-call; federal holidays observed
Position Type: Full-time contract supporting the Department of Veterans Affairs
Pay: 19.13/hr plur 5.09 for Health and Wellness
About the Role
Join a team of approximately 50 Medical Support Assistants supporting Veterans at the Hampton VA Healthcare System. MSAs are the front line of patient flow - handling scheduling, reception, and administrative coordination that keeps clinics running and Veterans cared for.
Primary Responsibilities
What You'll Do
  • Schedule, cancel, and reschedule patient appointments and consults in VistA Scheduling (GUI) and CPRS; enter no-show information, manage recall reminders, and complete encounter forms
  • Respond to VistA/CPRS alerts, scan insurance cards, and complete Insurance Capture Buffer (ICB) encounters
  • Assist Veterans with My HealtheVet secure messaging enrollment and relay messages between patients and providers
  • Provide reception and front-line customer service in outpatient clinics, call centers, Eligibility, and Release of Information offices
  • Support Community Care: contact Veterans, schedule with community providers, follow up on appointments, and index returned medical records
  • Process beneficiary travel reimbursement claims and assist with transportation coordination
  • Scan and upload outside medical records into the EMR to support Health Information Management

Minimum Qualifications
Minimum Qualifications
  • U.S. citizenship (required)
  • Six months of clerical, office, customer service, or administrative experience - OR one year of education above high school - OR an equivalent combination
  • Typing speed of at least 40 WPM (data entry is a primary duty)
  • Proficiency in spoken and written English
  • Computer literacy, including experience with (or ability to learn) electronic medical records and scheduling systems
  • Strong customer service skills and ability to work independently, prioritize, and adapt across assignments
  • Ability to maintain strict patient confidentiality (HIPAA)

Additional Requirements
  • Favorable Tier 1/NACI background investigation and fingerprinting prior to start; PIV card required
  • Current TB test and infection control training prior to start
  • Completion of VA's 10-day MSA/Scheduling training course (provided during first two weeks)
  • Professional office attire per VA facility standards

About Aptive
Arrow ARC supports Veterans Health Administration facilities and offices across the U.S. with health care staffing and program support via the 10-year Integrated Critical Staffing Program (ICSP). We provide staffing solutions to address critical shortages in VHA medical facilities caused by turnover, recruitment issues, seasonal needs, surges or emergencies.
Arrow is a certified Service-Disabled, Veteran-Owned Small Business joint venture between Artemis ARC and Aptive Resources, two award-winning companies that share an agile, mission-focused, results driven approach in the federal sector. Arrow provides management consulting services and specializes in working with federal government agencies like the Department of Veterans Affairs and Office of Personnel Management.
EEO Statement
Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.
Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.

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