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Medical Records Office Assistant Jobs in Riverside, CA

Pacific Grove

Medical Records Specialist

Riverside, CA · On-site

We are seeking a Medical Record Specialist to assist with Maintaining medical record integrity through filing, assembling, analysis and retrieving confidential patient records. The schedule for this ...

EMPRO US

Be Seen First

Office Assistant

Irvine, CA · On-site

$20 - $22/hr

We are seeking a detail-oriented Office Assistant to support our large team with essential ... Perform accurate data entry and maintain records * Provide friendly and professional customer ...

The Management Trust

OFFICE ASSISTANT

Irvine, CA · On-site

$19/hr

Office Assistant Location: Irvine, CA Reporting To: Office Manager Status: Non-Exempt, Full-Time ... Prepare and maintain welcome packet materials; record postage charges * Inventory, order, and ...

Avid Bioservices

Office Assistant

Tustin, CA · On-site

$17.50 - $23/hr

Provide day-to-day administrative support to the Office Manager and office staff. * Assist with maintaining office procedures, records, and filing systems. * Support office communications ...

Avid Bioservices

Office Assistant

Tustin, CA · On-site

$17.50 - $23/hr

Provide day-to-day administrative support to the Office Manager and office staff. * Assist with maintaining office procedures, records, and filing systems. * Support office communications ...

Avid Bioservices

Office Assistant

Tustin, CA · On-site

$17.50 - $23/hr

Provide day-to-day administrative support to the Office Manager and office staff. * Assist with maintaining office procedures, records, and filing systems. * Support office communications ...

Palacio Senior Apartments

Office Assistant

Anaheim, CA · On-site

$20 - $24/hr

The Office Assistant supports the day-to-day operations of a 55+ active community in Anaheim Hills ... coordination, and record keeping to ensure efficient property operations and high tenant ...

The Management Trust

OFFICE ASSISTANT

Irvine, CA · On-site

$19/hr

Office Assistant Location: Irvine, CA Reporting To: Office Manager Status: Non-Exempt, Full-Time ... Prepare and maintain welcome packet materials; record postage charges * Inventory, order, and ...

Palacio Senior Apartments

Office Assistant

Anaheim, CA · On-site

$20 - $24/hr

The Office Assistant supports the day-to-day operations of a 55+ active community in Anaheim Hills ... coordination, and record keeping to ensure efficient property operations and high tenant ...

Palacio Senior Apartments

Office Assistant

Anaheim, CA · On-site

$20 - $24/hr

The Office Assistant supports the day-to-day operations of a 55+ active community in Anaheim Hills ... coordination, and record keeping to ensure efficient property operations and high tenant ...

California State Jobs

Office Assistant (Typing)

Santa Ana, CA · On-site

$17.50 - $23/hr

Job Title Office Assistant (Typing) and Duties Under the direction of both the Office Services ... The position will be cross trained to maintain office functions on: accident records, towed vehicle ...

Palacio Senior Apartments

Office Assistant

Anaheim, CA · On-site

$17.50 - $23/hr

The Office Assistant supports the day-to-day operations of a 55+ active community in Anaheim Hills ... coordination, and record keeping to ensure efficient property operations and high tenant ...

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Showing results 21-40

All JobsMedical Records Office JobsMedical Records Office Assistant JobsMedical Records Office Assistant Jobs in Riverside, CA

Medical Records Office Assistant information

See Riverside, CA salary details

$27.1K

$42K

$54.8K

How much do medical records office assistant jobs pay per year?

As of Aug 22, 2026, the average yearly pay for medical records office assistant in Riverside, CA is $42,027.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,600.00 and $45,900.00 per year, depending on experience, location, and employer.

What does a medical records office assistant do?

A Medical Records Office Assistant is responsible for managing and organizing patients' health information in both paper and electronic systems. They ensure that records are accurate, up-to-date, and securely maintained in compliance with privacy laws. Their duties often include filing, retrieving records for healthcare professionals, processing requests for medical information, and assisting with billing or insurance paperwork. They play a crucial role in supporting the smooth operation of healthcare facilities by ensuring that medical records are properly handled and accessible when needed.

What are some common challenges medical records office assistants face when managing electronic health records (EHRs)?

Medical Records Office Assistants often encounter challenges such as maintaining patient confidentiality while ensuring timely access to records, accurately entering and updating information in EHR systems, and navigating various software platforms used by different healthcare providers. Staying up-to-date with regulatory requirements like HIPAA can also be demanding. Effective communication and organization skills are essential, as the role requires frequent collaboration with medical staff, insurance companies, and patients to resolve discrepancies or locate necessary documentation.

What are the key skills and qualifications needed to thrive as a medical records office assistant, and why are they important?

To thrive as a Medical Records Office Assistant, you need strong organizational skills, attention to detail, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems, office software, and sometimes HIPAA certification is important for managing sensitive patient data. Excellent communication, discretion, and multitasking abilities help you interact effectively with healthcare staff and maintain confidentiality. These skills ensure accurate record-keeping, regulatory compliance, and seamless office operations in healthcare settings.

What is the difference between Medical Records Office Assistant vs Medical Records Clerk?

AspectMedical Records Office AssistantMedical Records Clerk
CredentialsHigh school diploma; certification optionalHigh school diploma; certification optional
Work EnvironmentHealthcare facilities, hospitals, clinicsHealthcare facilities, hospitals, clinics
Job ResponsibilitiesAssisting with record management, data entry, patient file organizationMaintaining and organizing patient records, data entry, filing
Common UsageUsed interchangeably in some settings; focus on assisting staffMore focused on record keeping and data management

Both roles involve managing patient records in healthcare settings, with similar credentials and work environments. The Medical Records Office Assistant often has broader responsibilities, including assisting staff, while the Medical Records Clerk primarily focuses on record organization and data entry. Understanding these differences can help job seekers identify the right position for their skills and career goals.

What skills do you need to be a medical records office assistant?

A medical records office assistant needs strong organizational skills, attention to detail, and familiarity with electronic health record (EHR) systems. Good communication skills and knowledge of healthcare privacy regulations, such as HIPAA, are also important for managing patient information accurately and securely.

What are popular job titles related to Medical Records Office Assistant jobs in Riverside, CA?

For Medical Records Office Assistant jobs in Riverside, CA, the most frequently searched job titles are:

What job categories do people searching Medical Records Office Assistant jobs in Riverside, CA look for?

The top searched job categories for Medical Records Office Assistant jobs in Riverside, CA are:

What cities near Riverside, CA are hiring for Medical Records Office Assistant jobs?

Cities near Riverside, CA with the most Medical Records Office Assistant job openings:

Medical Records Office Assistant jobs near you
Infographic showing various Medical Records Office Assistant job openings in Riverside, CA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, and 5% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $42,027 per year, or $20.2 per hour.

Medical Records Specialist

Pacific Grove

Riverside, CA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Overview

Pacific Grove Hospital in Riverside, CA., is a leader in behavioral healthcare, providing superior healthcare treatment to the people, communities, and military installations we serve. We are a private inpatient 68 bed acute psychiatric facility with out-patient services, dedicated to the treatment of behavioral health and substance abuse services. Pacific Grove Hospital is proud to be a part of the Acadia Healthcare family.

We are seeking a Medical Record Specialist to assist with Maintaining medical record integrity through filing, assembling, analysis and retrieving confidential patient records.

The schedule for this position is 6am-230pm and 8am-430pm. Your schedule will rotate week to week on this schedule.

This will be a schedule of 24 hours per week. 

Pay range: $25-29 DOE

Pacific Grove Hospital offers the following benefit package for benefit-eligble staff.

  • Competetive wages
  • Paid time off (vacation, sick, & personal days)
  • 8 paid Holidays
  • Medical, Dental, and Vision insurance
  • FSA and HSA plans available
  • Company paid life insurance
  • Employee Assistance Program
  • 401k with annual match
  • Employee Discount Program
Responsibilities

ESSENTIAL FUNCTIONS:

Prepare and assemble medical records.

Organize and analyze medical records for accuracy and completeness.

Identify, track and enter practitioner deficiencies in Medhost.

Pull charts as requested for audits, peer review, readmissions, HBIPS processing and route to appropriate area or department.

Ensure files are stored in the designated area according to storage procedures.

Maintain and search computerized medical records.

Maintain chart control, access and storage in accordance with established policies, procedures and regulations.

Process medical records requests according to policy and procedure.

Scan records to contract coders for processing, when applicable.

Assist with HIM department audits including HBIPS, CMS Quality Measures, and concurrent reviews.

Pick up discharge records from patient units.

Assemble new admission folders, if applicable.

Print and deliver medical records forms to patient units.

Search and print dictated reports from computerized transcription system.

Purge and inventory medical records for off-site storage.

Promotes quality improvement, staff and patient safety, and cultural diversity through department operations and by personal performance.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

High School diploma or equivalent required.

Three or more years' experience in psychiatric setting or combination of education and experience necessary.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

RHIT or RHIA preferred.

We are committed to providing equal  employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal and local laws.

Employment Type: FULL_TIME

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