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How much do medical records collector jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for medical records collector in the United States is $20.99, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $24.04 per hour, depending on experience, location, and employer.

What does a medical records collector do?

A medical records collector gathers, organizes, and maintains patient health information from various sources to ensure accurate and complete medical records. They often work with electronic health record (EHR) systems and must follow privacy regulations such as HIPAA. Attention to detail and knowledge of medical terminology are important for this role.

What are the key skills and qualifications needed to thrive as a Medical Records Collector, and why are they important?

To thrive as a Medical Records Collector, you need attention to detail, organizational skills, and familiarity with medical terminology, typically with a high school diploma or equivalent. Proficiency in health information management systems (such as EHR/EMR software) and understanding of HIPAA regulations are commonly required. Strong communication, discretion, and time management skills help ensure accurate and confidential record handling. These skills are crucial for maintaining data integrity, supporting patient care, and ensuring compliance with legal and regulatory standards.

What qualifications do you need to be a medical records clerk?

Medical records clerks typically need a high school diploma or equivalent and should have strong organizational skills and attention to detail. Some employers prefer candidates with postsecondary training or certification in health information technology or medical coding. Familiarity with electronic health record (EHR) systems is also beneficial.

How much do medical records clerks make in the US?

Medical records clerks in the US typically earn a median annual salary of around $40,000, with wages ranging from approximately $30,000 to $50,000 depending on experience, location, and employer. Salaries may increase with certifications such as the Certified Medical Records Technician (CMRT) and experience working with electronic health record systems.

What are medical records collectors?

Medical records collectors are professionals responsible for gathering, organizing, and managing patients' medical records and health information. They ensure that all documentation is accurate, complete, and complies with legal and ethical standards. These individuals often work in hospitals, clinics, or insurance companies and may interact with healthcare providers to obtain necessary information. Their work is crucial for proper patient care, billing, and regulatory compliance. Attention to detail and knowledge of privacy laws like HIPAA are essential in this role.

Is being a MOA a good entry level job?

Medical Office Assistants (MOAs) often serve as entry-level healthcare support roles, performing administrative tasks and basic patient interactions. The position typically requires a high school diploma or certification and offers opportunities to gain healthcare experience and develop skills useful for advancing in medical careers.

What are some common challenges faced by Medical Records Collectors, and how can they be effectively managed?

Medical Records Collectors often encounter challenges such as incomplete documentation, discrepancies in patient records, and delays in obtaining records from various healthcare providers. These issues can be managed by maintaining strong organizational skills, regularly following up with providers, and ensuring a thorough understanding of HIPAA regulations to protect patient privacy. Effective communication and attention to detail are crucial for resolving issues quickly and ensuring the accuracy and timeliness of collected records.

What is the difference between Medical Records Collector vs Medical Records Clerk?

AspectMedical Records CollectorMedical Records Clerk
Required CredentialsHigh school diploma; certification may enhance prospectsHigh school diploma; certification optional
Work EnvironmentHospitals, clinics, healthcare facilitiesMedical offices, hospitals, administrative settings
Employer & Industry UsageHealthcare providers, insurance companiesMedical facilities, healthcare organizations
Common Search & ComparisonYesNo

The Medical Records Collector primarily focuses on gathering and verifying patient records, often in clinical settings. The Medical Records Clerk handles organizing, filing, and maintaining medical records. While both roles require similar credentials and work in healthcare environments, the Collector emphasizes record collection and verification, whereas the Clerk manages record organization and administrative tasks.

More about Medical Records Collector jobs
What cities are hiring for Medical Records Collector jobs? Cities with the most Medical Records Collector job openings:
What states have the most Medical Records Collector jobs? States with the most job openings for Medical Records Collector jobs include:
What job categories do people searching Medical Records Collector jobs look for? The top searched job categories for Medical Records Collector jobs are:
Medical Records Collector jobs near you
Infographic showing various Medical Records Collector job openings in the United States as of July 2026, with employment types broken down into 83% Full Time, and 17% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,657 per year, or $21 per hour.
Medical Records Collector (Remote)

Medical Records Collector (Remote)

Molina Healthcare

Sacramento, CA • Remote

$20.34 - $30.39/hr

Full-time

Posted 3 days ago

New

Molina Healthcare rating

8.1

Company rating: 8.1 out of 10

Based on 193 frontline employees who took The Breakroom Quiz

134th of 281 rated insurance

Job description

JOB DESCRIPTION Job SummaryProvides support for medical records collection activities. Supports quality improvement activities through outreach to providers for collection of medical records for Healthcare Effectiveness Data and Information Set (HEDIS) specific data collection, projects and audit processes. Contributes to overarching strategy to provide quality and cost-effective member care.
Essential Job Duties
• Outreaches to providers via phone call, fax, mail, electronic medical record system retrieval and direct on-site pick up for collection of medical records.
• Loads medical records and reports from provider offices into the Healthcare Effectiveness Data and Information Set (HEDIS) application.
• Supports annual HEDIS audit and other like audits, and organizes provider outreach, pursuit, collection and upload of provider medical records into the internal database.
• Provides project management support to leadership via coordination, identification, pursuit and collection of medical records and other required data with other HEDIS staff.
• Participates in meetings with vendors related to the medical record collection process.
• Some medical records collection related travel may be required.
Required Qualifications• At least 1 year customer service experience, preferably in an administrative support capacity in a health care setting, or equivalent combination of relevant education and experience.
• Valid and unrestricted driver's license, reliable transportation, and adequate auto insurance for job related travel requirements.
• Excellent customer service and active listening skills.
• Proficiency with data analysis tools (e.g., Excel).
• Ability to manage files, schedules and information efficiently.
• Ability to effectively interface with staff, clinicians, and leadership.
• Strong prioritization skills and detail orientation.
• Strong verbal and written communication skills, including professional phone etiquette.
• Microsoft Office suite/applicable software program(s) proficiency, and ability to learn new programs.
Preferred Qualifications
• Registered Health Information Technician (RHIT).
• Medical records collection experience.
• Managed care experience.
• Basic knowledge of Healthcare Effectiveness Data Information Set (HEDIS) and National Committee for Quality Assurance (NCQA).
• Project planning experience.
To all current Molina employees: If you are interested in applying for this position, please apply through the Internal Job Board.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V

Pay Range: $20.34 - $30.39 / HOURLY
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

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About Molina Healthcare

Sourced by ZipRecruiter

Molina Healthcare is a nationwide fortune 500 organization with a mission to provide quality healthcare to people receiving government assistance. If you are seeking a meaningful opportunity in a team-oriented environment, come be a part of a highly engaged workforce dedicated to our mission. Bring your passion and talents and together we can make a difference in the lives of others.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Long Beach, CA, US

Year founded

1980

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