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Medical Records Assistant Jobs in Springfield, MA

Actalent

Medical Assstant

West Hartford, CT

$19 - $22/hr

Medical Assistant This Medical Assistant position supports a busy OB/GYN and women's health ... Use electronic medical records to document patient encounters, update charts, and ensure accurate ...

New

The MH Group LLC

Medical Assistant

Springfield, MA · On-site

$19 - $25/hr

Responsibilities: - Assist healthcare providers with patient care and treatment - Obtain and record patient medical history and vital signs - Administer medications and injections as directed by ...

Prime Healthcare, PC

Medical Assistant

East Hartford, CT

$17.50 - $22.50/hr

Experience with Athenahealth (Athena) electronic medical records (EMR) system is a plus. * Medical Assistant Certification (CMA, RMA, or equivalent) is preferred but not required. * Ability to ...

Prime Healthcare PC

Medical Assistant

East Hartford, CT · On-site

$17.50 - $22.50/hr

Experience with Athenahealth (Athena) electronic medical records (EMR) system is a plus. * Medical Assistant Certification (CMA, RMA, or equivalent) is preferred but not required. * Ability to ...

FAMILYCAREOFHARTFORD CORP

Medical Assistant

Hartford, CT · On-site

$20/wk

Being able to register patients, check insurances, address paperwork, address medical records request, address faxes received Qualifications * BLS Certification or Certified Medical Assistant desired

FAMILYCAREOFHARTFORD CORP

Medical Assistant

Hartford, CT · On-site

$20/wk

Being able to register patients, check insurances, address paperwork, address medical records request, address faxes received Qualifications * BLS Certification or Certified Medical Assistant desired

FAMILYCAREOFHARTFORD CORP

Medical Assistant

Hartford, CT · On-site

$20/wk

Being able to register patients, check insurances, address paperwork, address medical records request, address faxes received Qualifications * BLS Certification or Certified Medical Assistant desired

Actalent

Medical Assistant

West Hartford, CT

$19 - $22/hr

Medical Assistant | Women's HealthAbout the Opportunity Join a growing, patient-focused women ... Obtain and record vital signs including blood pressure, pulse, temperature, height, and weight ...

New

Trinity Health

Medical Assistant - Surgery

Hartford, CT · On-site

$18 - $23/hr

Obtains pertinent history, enters into the medical record including chief complaint, medical and ... Assistant a plus Position Highlights and Benefits : * Day shift - Full Time - 40 Hours * Great ...

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Medical Records Assistant information

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How much do medical records assistant jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for medical records assistant in Springfield, MA is $21.92, according to ZipRecruiter salary data. Most workers in this role earn between $16.30 and $23.70 per hour, depending on experience, location, and employer.

What is a medical records assistant?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.

What does a medical records assistant do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What are the key skills and qualifications needed to thrive as a medical records assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What are some common challenges medical records assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

Is a medical records assistant a good career?

A medical records assistant is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It often requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for career advancement in healthcare administration.
More about Medical Records Assistant jobs

What are the most commonly searched types of Medical Records jobs in Springfield, MA?

The most popular types of Medical Records jobs in Springfield, MA are:

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For Medical Records Assistant jobs in Springfield, MA, the most frequently searched job titles are:

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The top searched job categories for Medical Records Assistant jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Medical Records Assistant jobs?

Cities near Springfield, MA with the most Medical Records Assistant job openings:

Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 16% Part Time, and 7% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $45,589 per year, or $21.9 per hour.

Medical Records Coordinator

Springfield, MA • On-site

Caring Health Center Inc
Health Care and Social Assistance • 51 - 200 employees
Learn more about Caring Health Center Incexternal

$17.75 - $23/hr

Full-time

Re-posted 5 days ago

Caring Health Center rating

4.9

Company rating: 4.9 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

Reports to:          Chief Clinical Officer

Salary/Status:      Non-Exempt

Department:       Front Office

Hours                  40hrs/week 8:30am-5pm, At least once weekly up to 6pm, including

                           one Saturday rotation every month. 

Minimum Requirements:

  1. High school diploma.
  2. Knowledge in Health Insurance Portability and Accountability Act (HIPAA)
  3. Detail-oriented; able to work accurately and efficiently in a fast-paced environment.
  4. Friendly, reliable, and professional both in behavior and appearance.
  5. Ability to establish and maintain effective working relationships with other employees, individuals seeking assistance and the general public.
  6. Knowledge of medical terminology preferred.
  7. Experience with electronic health records preferred.

Principle Responsibilities and Duties:

  1. Performs all electronic health record functions/duties:

             a.   Utilizes electronic health record system for inquiry purposes, enters and sends data.

             b.   Scan and index documents into electronic health record system.

  1. Chart Flow: (As needed)
    1. Pull charts as requested and re-file.
    2. Maintain non-computerized records of patient data in good order, as needed.
    3. Assist in retrieval of paper charts not found in onsite storage, as needed.
  1. Correspondence:
    1. Act as the receiving agent for all correspondence requests for records and for DTA forms or related papers.
    2. Maintain records of received and distributed information (i.e., in-out).
    3. Maintain orderly files of received information.
    4. Correspondence will be processed in a timely manner (7 to 10 business days from date of receipt).
    5. Copy portions of patient chart as needed for record requests.
    6. Assist in procedures for billing persons requesting extra or special copies.
    7. Appropriately refer special information requests to providers, with chart as needed.
    8. Notify providers of timelines.
    9. Pull / prepare patient records for next day appointments (As needed).  Assist in pulling charts needed for copying or other patient information.  Locate missing charts no later than end of shift.
    10. Act as notifying agent for patients needing to return or pick up copies of documents (not responsible for missed appointments, changing appointments, etc.)
    11. Patient contacts to be noted in EHR.
    12. Repair worn charts (If needed).
    13. Responsible for monitoring/reviewing of archived charts in storage.
  1. Miscellaneous Duties:
    1. Maintain strict standards of confidentiality and privacy with regard to all patient records and correspondence.
    2. Assist in chart reviews for completeness of record or tracking purposes.
    3. Meet as needed with other staff to improve record-keeping and correspondence systems.

This position also requires viewing a CRT, knowledge of a keyboard, the ability to use a computer, and work at a computer workstation.  May require rotation with other medical records personnel to cover other sites

From time to time, this position requires the ability to work extended hours.

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