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Medical Records Assistant Jobs in Wisconsin (NOW HIRING)

United Health Systems

Medical Assistant

Madison, WI · On-site

$1.8K/wk

Record and update patient medical histories, vital signs, and other relevant information. * Prepare and sterilize medical instruments, assist with examinations, and provide patient education.

Milwaukee Bucks, LLC.

Medical Assistant

Milwaukee, WI · On-site

$17.50 - $22.50/hr

Update and file medical records and insurance reports. * Handle patient calls including providing ... QUALIFICATIONS * Completed a Medical Assistant Program from an accredited institution.

TeemaGroup

Medical Assistant

Green Bay, WI · On-site

$27 - $28/hr

The Medical Assistant (MA) provides clinical and administrative support services within a ... Maintain accurate and timely medical records in electronic and/or paper health record systems.

TeemaGroup

Medical Assistant

Oshkosh, WI · On-site

$27 - $28/hr

The Medical Assistant (MA) provides clinical and administrative support services within a ... Maintain accurate and timely medical records in electronic and/or paper health record systems.

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All JobsMedical Records JobsMedical Records Assistant JobsMedical Records Assistant Jobs in Wisconsin

Medical Records Assistant information

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How much do medical records assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for medical records assistant in Wisconsin is $22.20, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $24.04 per hour, depending on experience, location, and employer.

What is a medical records assistant?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.

What does a medical records assistant do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What are the key skills and qualifications needed to thrive as a medical records assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What are some common challenges medical records assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

Is a medical records assistant a good career?

A medical records assistant is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It often requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for career advancement in healthcare administration.
More about Medical Records Assistant jobs

What are the most commonly searched types of Medical Records jobs in Wisconsin?

The most popular types of Medical Records jobs in Wisconsin are:

What are popular job titles related to Medical Records Assistant jobs in Wisconsin?

For Medical Records Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Medical Records Assistant jobs in Wisconsin look for?

The top searched job categories for Medical Records Assistant jobs in Wisconsin are:

What cities in Wisconsin are hiring for Medical Records Assistant jobs?

Cities in Wisconsin with the most Medical Records Assistant job openings:

Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $46,177 per year, or $22.2 per hour.

Medical Assistant - Family Practice

Beloit Health System

Beloit, WI • On-site

$17.25 - $22.25/hr

Full-time

Re-posted 6 days ago

Beloit Health System rating

4.5

Company rating: 4.5 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

Job description

Beloit Health System is adding a Medical Assistant to our team at Beloit Clinic Family Practice.

  • Shift: 1st
  • Schedule: 8a-5p
  • Hours per week: 40 hours per week
  • Benefits Status: Benefits Eligible
  • Department: Beloit Clinic Family Practice

In this Medical Assistant position the Medical Assistant will assist the licensed health care professional in performing a variety of tasks including rooming patients, monitoring patient flow, returning phone messages, obtaining patient histories and vital signs, administering medications, assisting with diagnostic procedures and/or treatments, maintaining the patient's medical record, stocking rooms and assisting with medical emergencies. The Medical Assistant will assist with scheduling appointments, completing pre- certifications, completing patient forms - i.e. FMLA, short-term, long-term disability forms, etc. refilling medications per protocol, assisting with clinical duties, ordering supplies, and cleaning exam rooms.

The Medical Assistant will:

  • Prepare patient documentation and medical record in preparation for appointment.
  • Escort patient to room, obtains vitals and updates medical record, which would include a brief medical history or chief complaint, current medication, allergies, smoking status, pain status, immunization status, and all meaningful use data collection.
  • Prepare patient for examination or procedure.
  • Ensure consent is signed and dated for procedures and performs "Time out" with Physician/LIP when appropriate.
  • Assist Physician/LIP with examinations and/or procedures.
  • Administer medications ordered by Physicians/LIP and update medical record after administering medication.
  • Maintain and update accurate electronic medical record.
  • Receive and handle telephone calls to department. Assist with triaging calls under the supervision of a licensed health care professional.
  • Assist Physician/LIP with educating the patient and families.
  • Demonstrate effectiveness and courtesy in scheduling patients for appointments.
  • Ensure patient safety while handling, transporting and providing medications to patients; protects patients from various hazards, falls, disease exposure, etc.

Job Requirements:

  • Certified or Registered as Medical Assistant at time of employment
  • Must be CPR certified within 3 months of hire
  • Strong critical thinking abilities
  • Requires excellent verbal and written communication and counseling skills
  • Two years clinical experience desirable
  • Willingness to learn phlebotomy and point of care labs
  • Preferred Experience with Electronic Medical Records and prior experience in Family Practice or Internal Medicine

Apply today to join our growing team!

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