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Medical Records Associate Jobs in Wisconsin (NOW HIRING)

GI Associates

Medical History Specialist

Wausau, WI · On-site

Experience with medical terminology, transcription, or medical records is highly valued! Training ... Diploma or Associate Degree in medical transcription, medical secretary, or other relevant medical ...

GI Associates

Medical History Specialist

Wausau, WI · On-site

Experience with medical terminology, transcription, or medical records is highly valued!Training ... Diploma or Associate Degree in medical transcription, medical secretary, or other relevant medical ...

TEEMA Group

Medical Clerk

Oregon, WI · On-site

$19 - $20/hr

Medical Program Assistant Associate (MPAA)Role Summary Are you a highly organized healthcare ... Balancing patient care coordination with vital medical records management, you will act as a ...

TEEMA Group

Medical Scheduler

Oshkosh, WI · On-site

$19 - $20/hr

Medical Program Assistant Associate (MPAA) Medical SchedulerRole Summary Are you a highly organized ... Balancing patient care coordination with vital medical records management, you will act as a ...

TEEMA Group

Medical Receptionist

Waupun, WI · On-site

$19 - $20/hr

Medical Program Assistant Associate (MPAA)Role Summary Are you a highly organized healthcare ... Balancing patient care coordination with vital medical records management, you will act as a ...

TEEMA Group

Medical Receptionist

Green Bay, WI · On-site

$19 - $20/hr

Medical Program Assistant Associate (MPAA)Role Summary Are you a highly organized healthcare ... Balancing patient care coordination with vital medical records management, you will act as a ...

TEEMA Group

Medical Receptionist

Sturtevant, WI · On-site

$19 - $20/hr

Medical Program Assistant Associate (MPAA)Role Summary Are you a highly organized healthcare ... Balancing patient care coordination with vital medical records management, you will act as a ...

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Medical Records Associate information

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How much do medical records associate jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for medical records associate in Wisconsin is $20.44, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $21.35 per hour, depending on experience, location, and employer.

What is a medical records associate?

Medical Records Associates are professionals responsible for organizing, managing, and maintaining patients' health information and medical records within healthcare facilities. They ensure the accuracy, accessibility, and security of both paper and electronic records, complying with privacy regulations such as HIPAA. Medical Records Associates play a crucial role in supporting healthcare providers by retrieving information for patient care, billing, and legal purposes, and may also assist with coding and data entry tasks.

What skills and qualifications are needed to be a medical records associate?

To thrive as a Medical Records Associate, you need attention to detail, organizational skills, and a strong understanding of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical coding software is typically required. Strong communication, discretion, and the ability to manage confidential information are essential soft skills for this role. These skills ensure accurate, secure, and efficient management of patient records, which is crucial for quality healthcare delivery and regulatory compliance.

What are common challenges faced by medical records associates, and how can they be managed?

Medical Records Associates often encounter challenges such as maintaining accuracy while handling large volumes of patient data and ensuring compliance with privacy regulations like HIPAA. They may also need to adapt quickly to changes in electronic health record (EHR) systems and work efficiently under tight deadlines. Effective organization, attention to detail, and ongoing training in new software or policies are key to managing these challenges. Collaborating closely with healthcare providers and IT teams can also help resolve issues quickly and maintain smooth workflow.

What is the difference between Medical Records Associate vs Medical Records Technician?

AspectMedical Records AssociateMedical Records Technician
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; often certified (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, insurance companies
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsCoding, data entry, maintaining health records
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Records Associate

Both roles involve managing patient health information, but Medical Records Technicians typically focus more on coding and data accuracy, often requiring certification. Medical Records Associates handle organizing and retrieving records, usually with less emphasis on coding. Understanding these differences helps in choosing the right career path or job search focus.

Is a medical records associate a good career?

A medical records associate is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It typically requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for advancement in healthcare administration. The job often features regular hours and a predictable schedule, making it a practical career choice for those interested in healthcare support roles.

What kind of jobs can you get with a medical records associate?

A Medical Records Associate can pursue roles such as health information technician, medical coder, or medical records clerk. These positions involve managing patient data, ensuring accuracy, and using electronic health record (EHR) systems, often requiring attention to detail and knowledge of healthcare privacy regulations.

What are the most commonly searched types of Medical Records jobs in Wisconsin?

The most popular types of Medical Records jobs in Wisconsin are:

What cities in Wisconsin are hiring for Medical Records Associate jobs?

Cities in Wisconsin with the most Medical Records Associate job openings:

Medical Records Associate jobs near you
Infographic showing various Medical Records Associate job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $42,513 per year, or $20.4 per hour.

Medical History Specialist

GI Associates

Wausau, WI • On-site

Full-time

Re-posted 19 days ago

Job description

We are seeking a detail-oriented and dependable Medical History Specialist to join our growing GI Associates team!
This position plays an important behind-the-scenes role in supporting patient care by reviewing, organizing, and entering medical history information for upcoming appointments and procedures.
The ideal candidate enjoys working independently, has strong attention to detail, and thrives in a fast-paced healthcare environment. Experience with medical terminology, transcription, or medical records is highly valued!
Training & Work Location: This position requires on-site training at our Wausau Clinic. Once fully trained, employees may be eligible to transition to a hybrid work schedule based on performance, department needs, and business requirements.
Essential Job Functions and Responsibilities
  • Enters medical data into electronic medical records for upcoming clinic appointments with providers from paper charts, current records from other providers, and previously scanned records. Assures information required to successfully measure and report care quality measures are properly documented.
  • Transcribes dictation for providers as needed. Transcribes letters, reports, and other materials for providers and nursing staff in a timely manner with a high degree of accuracy using word processing and dictation equipment.
  • Adds codes for all medical conditions with ICD-10 codes, and procedures and diagnostic tests with CPT codes.
  • Processes outgoing US mail accurately and efficiently. Maintains the postage meter, package mailings, and related postal and shipment items.
  • Updates deceased patient charts.
  • Updates EPIC chart with appropriate recall status for patient procedures.
  • Proofreads documents for errors.
  • Responds to electronic tasks in a timely manner.
  • Performs other duties as assigned.

Minimum Qualifications
  • Education
    • High School diploma or equivalent required.
    • Diploma or Associate Degree in medical transcription, medical secretary, or other relevant medical field required, or equivalent experience.
  • Licensure/Certification
    • n/a
  • Experience
    • Minimum of one to three years of medical transcription experience preferred; hospital transcription experience highly preferred.
    • Working knowledge of ICD and CPT coding.

Competencies Required
  • Knowledge
    • Working knowledge of medical terminology.
  • Skills
    • Efficient typing skills with a high level of accuracy.
    • Possesses interpersonal, communication, and listening skills necessary to deal effectively and courteously with patients, physicians, and all staff members.
    • Proficient computer skills working in an Electronic Medical Record (EMR) and Microsoft Word and Excel.
    • Demonstrates professionalism and respect in all forms of communication and correspondence.
  • Abilities
    • Ability to maintain strict confidentiality of health information.
    • Ability to work in a fast paced, multi-tasking environment and cope with rapidly changing demands while working as a team member.
    • Ability to efficiently read and understand medical records and analyze pertinent information.

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