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Medical Records Associate Jobs in Wisconsin (NOW HIRING)

GI Associates

Health Information Specialist

Wausau, WI · On-site

$106K - $107K/yr

As part of our continued growth, GI Associates is excited to add a Health Information Specialist to ... You'll be responsible for creating and maintaining electronic medical records, preparing patient ...

Desort

Associate Veterinarian - Racine, WI

Racine, WI · On-site

Associate Veterinarian -- Racine, WI A growing veterinary practice is seeking a compassionate and ... Maintain accurate and complete medical records * Collaborate with veterinary technicians and ...

Desort

Associate DVM - Eau Claire, WI

Eau Claire, WI · On-site

Associate DVM - Eau Claire, WI A veterinary practice is seeking an Associate Veterinarian to join ... Maintain accurate and timely medical records. * Participate in continuing education and quality ...

New

ScionHealth

Medical Lab Tech

Watertown, WI · On-site

Proficiency in laboratory information systems (LIS) and electronic medical records (EMR ... Associate's degree in Medical Laboratory Technology, Applied Science, Biology, or related field ...

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Medical Records Associate information

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$15

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How much do medical records associate jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for medical records associate in Wisconsin is $20.44, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $21.35 per hour, depending on experience, location, and employer.

What is a medical records associate?

Medical Records Associates are professionals responsible for organizing, managing, and maintaining patients' health information and medical records within healthcare facilities. They ensure the accuracy, accessibility, and security of both paper and electronic records, complying with privacy regulations such as HIPAA. Medical Records Associates play a crucial role in supporting healthcare providers by retrieving information for patient care, billing, and legal purposes, and may also assist with coding and data entry tasks.

What skills and qualifications are needed to be a medical records associate?

To thrive as a Medical Records Associate, you need attention to detail, organizational skills, and a strong understanding of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical coding software is typically required. Strong communication, discretion, and the ability to manage confidential information are essential soft skills for this role. These skills ensure accurate, secure, and efficient management of patient records, which is crucial for quality healthcare delivery and regulatory compliance.

What are common challenges faced by medical records associates, and how can they be managed?

Medical Records Associates often encounter challenges such as maintaining accuracy while handling large volumes of patient data and ensuring compliance with privacy regulations like HIPAA. They may also need to adapt quickly to changes in electronic health record (EHR) systems and work efficiently under tight deadlines. Effective organization, attention to detail, and ongoing training in new software or policies are key to managing these challenges. Collaborating closely with healthcare providers and IT teams can also help resolve issues quickly and maintain smooth workflow.

What is the difference between Medical Records Associate vs Medical Records Technician?

AspectMedical Records AssociateMedical Records Technician
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; often certified (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, insurance companies
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsCoding, data entry, maintaining health records
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Records Associate

Both roles involve managing patient health information, but Medical Records Technicians typically focus more on coding and data accuracy, often requiring certification. Medical Records Associates handle organizing and retrieving records, usually with less emphasis on coding. Understanding these differences helps in choosing the right career path or job search focus.

Is a medical records associate a good career?

A medical records associate is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It typically requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for advancement in healthcare administration. The job often features regular hours and a predictable schedule, making it a practical career choice for those interested in healthcare support roles.

What kind of jobs can you get with a medical records associate?

A Medical Records Associate can pursue roles such as health information technician, medical coder, or medical records clerk. These positions involve managing patient data, ensuring accuracy, and using electronic health record (EHR) systems, often requiring attention to detail and knowledge of healthcare privacy regulations.

What are the most commonly searched types of Medical Records jobs in Wisconsin?

The most popular types of Medical Records jobs in Wisconsin are:

What cities in Wisconsin are hiring for Medical Records Associate jobs?

Cities in Wisconsin with the most Medical Records Associate job openings:

Medical Records Associate jobs near you
Infographic showing various Medical Records Associate job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $42,513 per year, or $20.4 per hour.

Health Information Specialist

GI Associates

Wausau, WI • On-site

$106K - $107K/yr

Full-time

Re-posted 27 days ago

Job description

As part of our continued growth, GI Associates is excited to add a Health Information Specialist to our Health Information team!
In this role, you'll play an important behind-the-scenes role in ensuring our providers and clinical teams have complete, accurate, and organized patient information to deliver exceptional care. You'll be responsible for creating and maintaining electronic medical records, preparing patient charts for upcoming clinic visits, processing medical record requests and referrals, and reviewing records after patient appointments to ensure all documentation is complete and accurate.
We're looking for someone who is highly organized, detail-oriented, and enjoys working independently while contributing to a collaborative healthcare team. If you take pride in accuracy, enjoy keeping information organized, and appreciate knowing your work makes a difference in the patient experience, we'd love to hear from you!
Training & Work Location: This position requires on-site training at our Wausau Clinic. Once fully trained (typically after six months), employees may be eligible to transition to a hybrid work schedule based on performance, department needs, and business requirements.
Essential Job Functions and Responsibilities
  • Prepares and maintains electronic medical records for upcoming patient visits according to chart prep guidelines; secures and reviews all necessary records from referring/other offices, imports and electronically files incoming information into the electronic record and distributes to appropriate parties as needed.
  • Responds to requests for add-on patient visits; works with clinical care teams and providers to ensure that records are available for add-on patient visits and responds to related phone calls during the day.
  • Reviews patient charts post-visit to ensure all disclosure forms, authorization of care forms, and related items are signed and dated according to policy, and scans and files any information that was not imported into the electronic medical record. Assures information required to successfully measure and report care quality measures are properly documented.
  • Processes interoffice mail and incoming faxes accurately and efficiently, and tasks mail to clinical team members or providers as required.
  • Processes and documents medical records releases and referrals and ensures all necessary medical record release forms are on file as needed.
  • Verified lab/radiology results to lab/radiology orders and contacts the appropriate clinical team regarding any errors.
  • Updates EPIC chart with appropriate recall status for patient procedures.
  • Responds to electronic tasks in a timely manner.
  • Responds to deliveries and ensures the correct individual receives delivery.
  • Assists to develop policies and procedures that aide in the maintenance of medical records functions and offers suggestions to improve department efficiency.
  • Gathers information for chart audits as assigned.
  • Takes minutes for HIM team meetings as needed.
  • Responds to electronic tasks in a timely manner.
  • Performs other duties as assigned.

Minimum Qualifications
  • Education
    • High School diploma or equivalent required.
    • Advanced training or certification in medical records management, transcription, medical secretary or related medical field preferred.
  • Licensure/Certification
    • n/a
  • Experience
    • One year of experience in an office/clerical role, specifically medical records, medical billing or insurance, or transcription preferred.

Competencies Required
  • Knowledge
    • Working knowledge of medical terminology.
    • Knowledge of state and federal records release requirements.
  • Skills
    • Possesses interpersonal, communication, and listening skills necessary to deal effectively and courteously with patients, physicians, and all staff members.
    • Proficient computer skills working in an Electronic Medical Record (EMR) and Microsoft Word and Excel.
    • Demonstrates professionalism and respect in all forms of communication and correspondence.
  • Abilities
    • Ability to maintain strict confidentiality of health information.
    • Ability to work in a fast paced, multi-tasking environment and cope with rapidly changing demands while working as a team member.
    • Ability to gather information and accurately prepare medical records files

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