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Medical Records Assistant Jobs in Appleton, WI (NOW HIRING)

Continuum Healthcare, LLC

Medical Records

Green Bay, WI · On-site

$15.50 - $19.25/hr

) Part-Time Medical Records Clerk Serenity Spring Senior Living at Green Bay The Part-Time Medical ... Process physician orders, diagnostic reports, and other documentation. * Assist with chart thinning ...

Actalent

Medical Assistant

Appleton, WI

$20 - $25/hr

Medical Assistant Medical Assistant provides direct patient care and clinical support across ... Maintain accurate and up-to-date medical records, including test orders, results, and follow-up ...

TEEMA Group

Medical Assistant

Oshkosh, WI · On-site

$24 - $26/hr

Maintain accurate documentation in electronic medical records (EMR/EHR). * Schedule appointments and coordinate patient care services. * Assist with intake screenings, health assessments, and chronic ...

Actalent

Medical Assistant

Neenah, WI

$20 - $25/hr

Medical Assistant Medical Assistant provides direct patient care and clinical support following ... Maintain accurate and up-to-date medical records, including test orders, results, and follow-up ...

TEEMA Group

Medical Assistant

Oshkosh, WI · On-site

$24 - $26/hr

Maintain accurate documentation in electronic medical records (EMR/EHR). * Schedule appointments and coordinate patient care services. * Assist with intake screenings, health assessments, and chronic ...

TEEMA Group

Medical Assistant (MA)

Oshkosh, WI · On-site

$23 - $26/hr

Medical Assistant (MA)- Correctional FacilityRole Summary Are you an organized, detail-oriented ... Health Record Management: Maintain accurate, thorough, and timely medical records within electronic ...

TEEMA Group

Medical Scheduler

Oshkosh, WI · On-site

$19 - $20/hr

Medical Program Assistant Associate (MPAA) Medical SchedulerRole Summary Are you a highly organized ... Balancing patient care coordination with vital medical records management, you will act as a ...

TEEMA Group

Medical Receptionist

Green Bay, WI · On-site

$19 - $20/hr

Medical Program Assistant Associate (MPAA)Role Summary Are you a highly organized healthcare ... Balancing patient care coordination with vital medical records management, you will act as a ...

Medix

Certified Medical Assistant

Appleton, WI · On-site

$23 - $27/hr

Job Summary Our client is seeking a Certified Medical Assistant responsible for assisting with ... Maintains patient health records to ensure accurate and up-to-date records. * Prepares treatment ...

Ascension

Certified Medical Assistant Pediatrics

Oshkosh, WI · On-site

$16.75 - $21.50/hr

Maintain accurate medical records by documenting patient histories, vital signs, and provider ... Medical Assistant credentialed from the National Healthcareer Association obtained prior to hire ...

Marathon Health

PRN Medical Assistant

Kiel, WI · On-site

$20 - $26/hr

The Medical Assistant is a key component of our care team and works closely with a primary care ... Records accurate and pertinent data in the medical record according to documentation guidelines

Marathon Health

PRN Medical Assistant

Kiel, WI · On-site

$20 - $26/hr

The Medical Assistant is a key component of our care team and works closely with a primary care ... Records accurate and pertinent data in the medical record according to documentation guidelines

Marathon Health

PRN Medical Assistant

Hilbert, WI · On-site

$20 - $26/hr

The Medical Assistant is a key component of our care team and works closely with a primary care ... Records accurate and pertinent data in the medical record according to documentation guidelines

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Medical Records Assistant information

See Appleton, WI salary details

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How much do medical records assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for medical records assistant in Appleton, WI is $21.46, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $23.22 per hour, depending on experience, location, and employer.

What is a medical records assistant?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.

What does a medical records assistant do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What are the key skills and qualifications needed to thrive as a medical records assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What are some common challenges medical records assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

Is a medical records assistant a good career?

A medical records assistant is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It often requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for career advancement in healthcare administration.
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For Medical Records Assistant jobs in Appleton, WI, the most frequently searched job titles are:

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Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in Appleton, WI as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 16% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $44,639 per year, or $21.5 per hour.

Medical Records

Continuum Healthcare, LLC

Green Bay, WI • On-site

$15.50 - $19.25/hr

Part-time

This job post has expired today. Applications are no longer accepted.

Job description

) Part-Time Medical Records Clerk
Serenity Spring Senior Living at Green Bay
The Part-Time Medical Records Clerk is responsible for maintaining, organizing, and safeguarding resident medical records in accordance with federal, state, and facility regulations. This role ensures accurate documentation, confidentiality compliance, and timely processing of medical information to support quality resident care in a long-term care environment.
Essential Duties and Responsibilities
  • Maintain resident medical records in both electronic and paper formats.
  • Assemble, file, scan, and audit medical records for completeness and accuracy.
  • Ensure compliance with HIPAA and facility confidentiality policies.
  • Process physician orders, diagnostic reports, and other documentation.
  • Assist with chart thinning, record purging, and archiving per retention guidelines.
  • Prepare records for admissions, discharges, and transfers.
  • Respond to requests for medical records in accordance with legal and regulatory requirements.
  • Support state surveys and audits by organizing and retrieving documentation.
  • Monitor documentation for required signatures and completion.
  • Maintain tracking logs for record requests and releases.
  • Communicate with nursing staff and department heads regarding documentation needs.
  • Perform additional clerical duties as assigned.
Qualifications
Education:
  • High school diploma or GED required.
  • Coursework in Health Information Management or related field preferred.

Experience:
  • Prior experience in medical records, healthcare administration, or long-term care preferred.
  • Experience working with electronic medical record (EMR) systems is a plus.
Knowledge, Skills, and Abilities
  • Strong organizational and time management skills.
  • High attention to detail and accuracy.
  • Knowledge of HIPAA regulations and medical record confidentiality standards.
  • Ability to work independently and maintain productivity in a part-time capacity.
  • Proficient in Microsoft Office and EMR systems.
  • Strong written and verbal communication skills.
  • Ability to handle sensitive information with discretion.
Work Environment
  • Healthcare setting within a long-term care facility.
  • May require occasional interaction with residents, families, and regulatory surveyors.
  • Must adhere to infection control policies and procedures.

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