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Medical Library Assistant Jobs in Indiana (NOW HIRING)

Indiana University

Assistant Librarian

Bloomington, IN · On-site

This is a tenure-track faculty position that will report to the Ruth Lilly Medical Library's Assistant Director for Research and Data Services. This is currently a hybrid position. IUSM is the nation ...

Cherokee Federal

Library Clerk

Crane, IN · On-site

$14.75 - $19/hr

Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K, and ... use; assist with controlled copy distribution. * Manage document control for draft/final ...

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Medical Library Assistant information

What are the key skills and qualifications needed to thrive as a Medical Library Assistant, and why are they important?

To thrive as a Medical Library Assistant, you need strong organizational skills, attention to detail, and familiarity with medical terminology, often requiring an associate degree or relevant library experience. Proficiency in library management systems, cataloging software, and electronic resource databases is typically expected. Excellent customer service, communication, and problem-solving skills help you assist healthcare professionals and students effectively. These abilities ensure the efficient management and accessibility of critical medical information resources in a fast-paced environment.

What are the primary responsibilities of a Medical Library Assistant during a typical week?

Medical Library Assistants are responsible for supporting the daily operations of a medical library, including cataloging new materials, assisting patrons with research requests, and maintaining up-to-date records of resources. They often help students, faculty, and healthcare professionals locate journals, databases, and reference materials specific to medical fields. Additionally, they may organize library events, manage interlibrary loan requests, and ensure that electronic resources are accessible and functioning. Collaboration with librarians and IT staff is common, especially when updating digital resources and troubleshooting access issues.

What are Medical Library Assistants?

Medical Library Assistants are professionals who support the daily operations of medical or health sciences libraries. They assist with organizing, cataloguing, and maintaining medical literature, journals, and databases. Their duties often include helping healthcare professionals, students, and researchers locate resources, managing circulation of materials, and sometimes providing basic technical support for library systems. Medical Library Assistants play a crucial role in ensuring that accurate and up-to-date medical information is accessible to those who need it.

What is the difference between Medical Library Assistant vs Medical Records Technician?

AspectMedical Library AssistantMedical Records Technician
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; certification preferred
Work EnvironmentLibraries within healthcare facilities, hospitals, clinicsMedical records departments, healthcare facilities
Job DutiesAssisting with library resources, cataloging, customer serviceManaging patient records, data entry, filing
Industry UsageHealthcare, medical educationHealthcare, hospital administration

The Medical Library Assistant and Medical Records Technician roles share similarities in working within healthcare environments and requiring related certifications. However, Medical Library Assistants focus on supporting library services and resource management, while Medical Records Technicians handle patient data and record management. Both roles are essential in healthcare settings but serve different functions.

What are popular job titles related to Medical Library Assistant jobs in Indiana? For Medical Library Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Medical Library Assistant jobs in Indiana look for? The top searched job categories for Medical Library Assistant jobs in Indiana are:
Medical Library Assistant jobs near you
Infographic showing various Medical Library Assistant job openings in Indiana as of May 2026, with employment types broken down into 4% As Needed, 15% Full Time, 73% Part Time, and 8% Contract. Highlights an 80% Physical, and 20% Remote job distribution.
Assistant Librarian

Assistant Librarian

Indiana University

Bloomington, IN • On-site

Full-time

Posted 17 days ago

Job description

Posting Details
Position Details
Title
Assistant Librarian
Specific Title
Research Data Librarian
Appointment Type
Tenure Track Faculty
Department
IUSM - Ruth Lilly Medical Library
Campus
IU School of Medicine Indianapolis
Position Summary
The Ruth Lilly Medical Library, based in dynamic Indianapolis, IN, seeks a collaborative librarian to support faculty, students, and other researchers on data management planning and data curation activities. In addition, the person in this position will develop and promote data services, such as instructional programming and documentation, to support scholars in this area, and work with colleagues in University Information Technology Services, the Indiana Clinical and Translational Sciences Institute, University Library, and the Regenstrief Institute to adapt, design, and develop tools and services to support data use throughout the data lifecycle. The successful candidate will demonstrate a clear vision of the services, infrastructure, and skills required to provide high quality assistance and tools to Indiana School of Medicine (IUSM) researchers.
This is a tenure-track faculty position that will report to the Ruth Lilly Medical Library's Assistant Director for Research and Data Services. This is currently a hybrid position.
IUSM is the nation's largest medical school with nine campuses throughout Indiana. It
is one of the nation's premiere medical schools and is an innovative leader in medical education, research, and clinical care.
IUSM is located in Indianapolis on the Indiana University Indianapolis campus. Indianapolis is the 13th largest city in the nation and the state capital, consistently ranking as one of the cleanest and safest cities in the country. Forbes magazine has listed Indianapolis as one of the 10 best downtowns in the country, with a cost of living below the national average.https://www.visitindy.com/travel-tools/about-indianapolis/IU School of Medicine is committed to being a welcoming campus community and we seek candidates whose research, teaching, and community engagement efforts contribute to robust learning and working environments for all students, staff, and faculty. We invite individuals who will join us in our mission to improve health equity and well-being for all throughout the state of Indiana.
RESPONSIBILITIES
Data Services - Supports Research and Clinical Pillars of IUSM
  • Develops and promotes data services for IUSM and Indiana University.
  1. Actively advocates and promotes the value of research data services within the institution.
  2. Develops, delivers, and assesses research data workflows for IUSM faculty, students, and staff.
  3. Collaborates with IU partners on research and data initiatives such as DataWorks, IU Research Data Commons, and IU Data Management.
  4. Provides and contributes to curriculum, course development, training and workshops for IUSM students, faculty, and staff in data management best practices and standards (including the use of electronic lab notebooks).
  5. Assists faculty, researchers, and students with data management best practices along all phases of the data lifecycle.
  • Assists researchers and staff with meeting funder (including federal agencies) and university requirements for providing public access to research results, including data.
  1. Supports researchers by identifying appropriate repositories.
  2. Guides researchers to prepare and package data effectively for reuse.
  • Coordinates ongoing training and support for library staff on research data services.
  • Supports the integration of emerging technologies, such as AI, into research data activities and workflows.

Collaboration
  • Cultivates partnerships and collaborates with university faculty on projects including teaching, grants, manuscripts, and paper or poster presentations.
  • Contributes to the overall development and innovation of the library and the profession by participating in library, campus, university, state, regional or national meetings, committees, workgroups and task forces, and by representing the library on consortia.
  • Develops a full network of contacts within assigned liaison areas (including Regenstrief Institute) and anticipates and meets their information needs.
  • Teaches orientation sessions, course-integrated instruction, and workshops for library clientele.

Liaison Librarian Responsibilities - Supports educational pillar of IUSM
  • Participates in a team approach to providing prompt and effective reference, consultation, and instructional services to students, faculty, and staff.
  • Works with regional medical campuses to meet the medical education, clinical, and research information resource needs.
  • Functions as a liaison to assigned School of Medicine research and clinical departments, centers, or other units, such as Biostatistics & Health Data Science, Informatics, Regenstrief Institute, and Research Affairs.
  • Participates in instructional services, including face-to-face and online instruction.
  • Advocates and promotes the value of library instruction services within the institution.

Promotion and Tenure activities
  • Pursues an active and ongoing career plan in the areas of job performance, professional development/research support and service. Standards are outlined in the IUI Promotion & Tenure Guidelines: https://academicaffairs.indianapolis.iu.edu/Faculty-Affairs/PromotionTenure/guidelines-and-standards
  • Attends workshops and meetings related to promotion and tenure.
  • Participates in professional service.
  • Engages in research, creativity, and professional development (includes activities such as research projects, publications, presentations, grants, and continuing education).
  • Demonstrates a commitment to outstanding public service, initiative, creativity, and enthusiasm for teaching, learning, and working collaboratively.
  • Serves on Indiana University School of Medicine committees.
  • Contributes to the overall development and innovation of the library and the profession by participating in library, campus, university, state, regional or national meetings, committees, workgroups, and task forces, or by representing the library on consortia.
  • Maintains current knowledge of the trends and issues in data services, higher education, scholarly communication, research practice, and health care.
  • Designs and implements a plan for continuing education, continuing professional development, and actively contributes to the development of health sciences librarianship through scholarly and service activities.

Participates in other projects and initiatives as assigned.
Basic Qualifications
Required:
  • ALA-accredited master's degree or advanced degree in relevant field.
  • Demonstrated knowledge of research data management topics & practices across the data lifecycle.
  • Ability to maintain knowledge on a broad range of research data topics, such as data management plans, electronic lab notebooks, data policies, sharing and reuse, data citation, and data governance.
  • Excellent communication, presentation, and interpersonal skills.
  • Ability to work in a collegial, collaborative work environment and maintain positive professional working relationships with faculty members, supervisors, and peers.
  • Record of scholarship, teaching, service, active membership in a professional organization, and/or other activities that demonstrate the potential to meet faculty tenure requirements.

Department Contact for Questions
Angi Hill
Business Manager
angihill@iu.edu
317-274-6468
Additional Qualifications
Preferred:
  • Relevant experience in providing data services to health sciences researchers.
  • Experience implementing, training, and/or working with an electronic lab notebook system.
  • Basic knowledge of open-source software and programming languages to extract, organize and clean data, tools to visualize and share findings (such as R and Python), and other data analysis tools (such as MATLAB, SPSS, SAS, Qualtrics, and Tableau).
  • Experience training and consulting on the development of data management and sharing plans.
  • Experience that includes cross-disciplinary subject knowledge and a research background in data management in one or more areas of science or humanities.
  • Familiarity with digital repository systems, such as Fedora/Hydra, DSpace, Islandora, or others.
  • Background in managing data as a lead for a lab or disciplinary project that generates large amounts of data for preservation, publication, or re-use.
  • Coursework or certification in research data management, curation, or digital preservation.
  • Experience with emerging technologies.

Special Instructions
Please provide the names and contact information for three references. References will not be contacted without your prior knowledge. For best consideration, applications should be received by April 20, 2026.
We encourage early career librarians to apply even if your experiences do not cover all required and preferred qualifications. We appreciate that librarians bring a wide variety of valuable life and work experiences. We are committed to working with our colleagues to develop the skills needed to support the mission of IUSM and the greater librarian community. Salary and rank depend on the candidate's qualifications and experience. The minimum salary is $62,000.
Priority Application Review Deadline
04/20/2026
Expected Start Date
08/01/2026
Posting Number
IUSM-02388-2026

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