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Medical Library Assistant Jobs in Indiana (NOW HIRING)

Cherokee Federal

Administrative Assistant

Crane, IN · On-site

Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K, and ... local libraries/newspapers/media coordination after Government approval). * Upload approved ...

Cherokee Federal

Administrative Assistant

Crane, IN · On-site

$18 - $24.25/hr

Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K, and ... local libraries/newspapers/media coordination after Government approval). * Upload approved ...

State of Indiana

Legal Assistant

Indianapolis, IN

$39K/yr

Organize and maintain law libraries, database systems, documents, and case files. The is not ... Three (3) medical plan options (including RX coverage) as well as vision and dental plans

State of Indiana

Legal Assistant

Indianapolis, IN · On-site

$39K/yr

Organize and maintain law libraries, database systems, documents, and case files. The is not ... Three (3) medical plan options (including RX coverage) as well as vision and dental plans

State of Indiana

Legal Assistant

Indianapolis, IN · On-site

$39K/yr

Organize and maintain law libraries, database systems, documents, and case files. The is not ... Three (3) medical plan options (including RX coverage) as well as vision and dental plans

State of Indiana

Legal Assistant

Bloomington, IN · On-site

$39K/yr

Organize and maintain law libraries, database systems, documents, and case files. The is not ... Three (3) medical plan options (including RX coverage) as well as vision and dental plans

State of Indiana

Legal Assistant

Bloomington, IN · On-site

$39K/yr

Organize and maintain law libraries, database systems, documents, and case files. The is not ... Three (3) medical plan options (including RX coverage) as well as vision and dental plans

State of Indiana

Legal Assistant

Indianapolis, IN · On-site

$39K/yr

Organize and maintain law libraries, database systems, documents, and case files. The is not ... Three (3) medical plan options (including RX coverage) as well as vision and dental plans

Butler University

Research Assistant

Indianapolis, IN · On-site

$18.50 - $25.25/hr

Comprehensive medical, dental, and vision plans including disability and life insurance programs ... Access to Butler's on-site fitness facility and libraries for full-time staff and faculty

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Medical Library Assistant information

What are the key skills and qualifications needed to thrive as a Medical Library Assistant, and why are they important?

To thrive as a Medical Library Assistant, you need strong organizational skills, attention to detail, and familiarity with medical terminology, often requiring an associate degree or relevant library experience. Proficiency in library management systems, cataloging software, and electronic resource databases is typically expected. Excellent customer service, communication, and problem-solving skills help you assist healthcare professionals and students effectively. These abilities ensure the efficient management and accessibility of critical medical information resources in a fast-paced environment.

What are the primary responsibilities of a Medical Library Assistant during a typical week?

Medical Library Assistants are responsible for supporting the daily operations of a medical library, including cataloging new materials, assisting patrons with research requests, and maintaining up-to-date records of resources. They often help students, faculty, and healthcare professionals locate journals, databases, and reference materials specific to medical fields. Additionally, they may organize library events, manage interlibrary loan requests, and ensure that electronic resources are accessible and functioning. Collaboration with librarians and IT staff is common, especially when updating digital resources and troubleshooting access issues.

What are Medical Library Assistants?

Medical Library Assistants are professionals who support the daily operations of medical or health sciences libraries. They assist with organizing, cataloguing, and maintaining medical literature, journals, and databases. Their duties often include helping healthcare professionals, students, and researchers locate resources, managing circulation of materials, and sometimes providing basic technical support for library systems. Medical Library Assistants play a crucial role in ensuring that accurate and up-to-date medical information is accessible to those who need it.

What is the difference between Medical Library Assistant vs Medical Records Technician?

AspectMedical Library AssistantMedical Records Technician
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; certification preferred
Work EnvironmentLibraries within healthcare facilities, hospitals, clinicsMedical records departments, healthcare facilities
Job DutiesAssisting with library resources, cataloging, customer serviceManaging patient records, data entry, filing
Industry UsageHealthcare, medical educationHealthcare, hospital administration

The Medical Library Assistant and Medical Records Technician roles share similarities in working within healthcare environments and requiring related certifications. However, Medical Library Assistants focus on supporting library services and resource management, while Medical Records Technicians handle patient data and record management. Both roles are essential in healthcare settings but serve different functions.

What are popular job titles related to Medical Library Assistant jobs in Indiana? For Medical Library Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Medical Library Assistant jobs in Indiana look for? The top searched job categories for Medical Library Assistant jobs in Indiana are:
Medical Library Assistant jobs near you
Infographic showing various Medical Library Assistant job openings in Indiana as of May 2026, with employment types broken down into 4% As Needed, 15% Full Time, 73% Part Time, and 8% Contract. Highlights an 80% Physical, and 20% Remote job distribution.
Administrative Assistant

Administrative Assistant

Cherokee Federal

Crane, IN • On-site

Full-time

Medical, Dental, Vision, Retirement

Posted 5 days ago

Job description

Job Description
Administrative Assistant
Provides administrative and coordination support across environmental compliance and planning programs, including `NEPA`, wastewater/`NPDES`, hazardous waste/`RCRA`, pollution prevention (`P2`), hazardous building materials (asbestos, `PCB`, lead), radon, wetlands, biological permitting, and cultural resources. Maintains accurate records, supports controlled document distribution, coordinates meetings and field logistics, and keeps program data organized to meet Government timelines and audit readiness.
Compensation & Benefits:
Estimated Starting Salary Range for Administrative Assistant: Pay: Pay commensurate with experience.
Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.
Administrative Assistant Responsibilities Include:
  • Provide day-to-day administrative support to Environmental Program Managers and technical staff across multiple environmental media and compliance areas.
  • Manage document control for draft/final deliverables, including version tracking, naming conventions, routing for internal review, and controlled distribution per Government direction (no posting/distribution without prior consent).
  • Prepare, format, and quality-check routine correspondence, reports, plans, meeting materials, and deliverable packages (spelling, layout, table of contents, figure lists, pagination, and attachments).
  • Coordinate meetings, including scheduling, room reservations, visitor access coordination (as applicable), agenda preparation, attendance rosters, meeting minutes, and action item tracking.
  • Support `NEPA' public involvement logistics as directed, including coordinating public meeting details and tracking distribution requirements (e.g., local libraries/newspapers/media coordination after Government approval).
  • Upload approved documents to the Government-designated intranet location as directed and maintain internal trackers of posting status and distribution lists.
  • Maintain program files and repositories (electronic and hard copy), including permits, inspection records, sampling documentation, chain-of-custody forms, lab reports, photos, stakeholder coordination records, and operating record support files.
  • Track recurring compliance deadlines and deliverables (e.g., inspection schedules, sampling events, quarterly/annual reports, permit actions, training dates) and provide reminders to program leads.
  • Enter data and maintain trackers for program metrics and compliance reporting, including support for web-based reporting portals as assigned (e.g., `NetDMR` data entry support under direction/review of technical staff).
  • Support purchasing and logistics coordination, including requesting office supplies, coordinating shipping/courier needs for document distribution, and tracking receipt of lab reports and other incoming records.
  • Support training administration, including maintaining training rosters, tracking completion, scheduling sessions, and filing certificates/sign-in sheets.
  • Support audit readiness by maintaining inspection/audit binders and responding to requests for historical records, sampling results, and documentation packages.
  • Performs other job-related duties as assigned

Administrative Assistant Experience, Education, Skills, Abilities requested:
  • High school diploma or GED required, Associate degree preferred.
  • 2+ years of administrative experience supporting technical, environmental, engineering, or compliance teams.
  • Strong proficiency with common office software (word processing, spreadsheets, calendars, and PDF tools), including formatting and document packaging.
  • Strong attention to detail and ability to manage multiple deadlines with minimal rework.
  • Ability to handle sensitive information and follow Government document control and distribution requirements.
  • Strong written and verbal communication skills.
  • Experience supporting Government environmental programs or regulatory documentation (`NEPA`, permitting, compliance reporting, or audits).
  • Experience maintaining controlled document repositories and version control practices.
  • Familiarity with environmental program terminology and recurring compliance deliverables (sampling events, inspection reports, permits, and training records).
  • Experience supporting web portals and databases used for compliance reporting and program tracking (e.g., `NetDMR` or similar systems).
  • Must pass pre-employment qualifications of Cherokee Federal

Company Information:
Cherokee Strategic Solutions (CSS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CSS, visit cherokee-federal.com.
#CherokeeFederal #LI-PY1
Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.
Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.
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About Cherokee Federal

Sourced by ZipRecruiter

Cherokee Federal - a division of Cherokee Nation Businesses - is a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation's mission around the globe for more than 60 federal clients. Our team of companies manages nearly 1,000 projects of all sizes across the construction, consulting, engineering and manufacturing, health, and technology portfolios. Since 2012, the Cherokee Federal team of companies has won more than $5 billion in government contracts. Our 3,000+ employees work in 26 countries, 50 states and 2 U.S. territories. Why choose Cherokee Federal? Visit our website and learn about the great reasons to join our team. cherokee-federal.com

Industry

Architectural services

Company size

1,001 - 5,000 Employees

Headquarters location

Tulsa, OK, US

Year founded

1969

Social media

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