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Medical Indexer Jobs (NOW HIRING)

Aptive

Medical Records Indexer

Spokane, WA · On-site

$17.25 - $20.50/hr

Medical Records Indexer Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205 Period of Performance: Base year 07/15/2026 - 07/14 ...

Aptive

Medical Records Indexer

Spokane, WA · Remote

$17.25 - $20.50/hr

Medical Records Indexer Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205 Period of Performance: Base year 07/15/2026 - 07/14 ...

Aptive

Medical Records Indexer

Spokane, WA · Remote

$37K - $51K/yr

Medical Records Indexer Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205 Period of Performance: Base year 07/15/2026 - 07/14 ...

Riverside Healthcare

SCANNER INDEXER

Kankakee, IL · On-site

$19.02/hr

The Scanner/Indexer also performs other patient account duties as assigned, contributing to the ... Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term ...

Index Fasteners, Inc

Warehouse Associate

Ontario, CA

$17 - $21.50/hr

Medical (Index Industries contributes 60% of total costs); Vision and Dental (Employee responsible for 100% of costs) Your Well-Being:10 paid holidays (New Year's Day & the day after, Memorial Day ...

Index Fasteners, Inc

Warehouse Associate

Ontario, CA · On-site

$17 - $21.63/hr

Medical (Index Industries contributes 60% of total costs); Vision and Dental (Employee responsible for 100% of costs) Your Well-Being: 10 paid holidays (New Year's Day & the day after, Memorial Day ...

Index Fasteners CO

Warehouse Associate

Ontario, CA · On-site

$17 - $21.50/hr

Medical (Index Industries contributes 60% of total costs); Vision and Dental (Employee responsible for 100% of costs) Your Well-Being: 10 paid holidays (New Year's Day & the day after, Memorial Day ...

Muslusky Law

Be Seen First

Workers Compensation Manager

Las Vegas, NV · On-site

You will also ensure client is receiving all Workers Compensation benefits they are entitled to, request doctor panels for case development, prepare files for hearings, creating medical index ...

180 DEGREES MEDICAL PLLC

Medical Assistant

Jamaica, NY · On-site

$22 - $25/hr

Perform Ankle-Brachial Index (ABI) exams in the home setting following proper clinical protocol ... Conduct and document thorough patient medical histories, including current medications, allergies ...

Muslusky Law

Be Seen First

Workers Compensation Manager

Las Vegas, NV · On-site

You will also ensure client is receiving all Workers Compensation benefits they are entitled to, request doctor panels for case development, prepare files for hearings, creating medical index ...

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Medical Indexer information

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How much do medical indexer jobs pay per hour?

As of Jul 22, 2026, the average hourly pay for medical indexer in the United States is $19.23, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $25.48 per hour, depending on experience, location, and employer.

What are the most common challenges faced by Medical Indexers in their daily work?

Medical Indexers often encounter challenges such as deciphering complex or incomplete medical records, keeping up with frequent updates to coding standards, and ensuring absolute accuracy under tight deadlines. They must balance speed and precision while interpreting a wide range of medical documents from various healthcare providers. Collaboration with physicians, coders, and health information managers is also common to resolve ambiguities or discrepancies. Overcoming these challenges requires continuous learning, strong organizational skills, and a proactive approach to problem-solving, all of which are highly valued in this role.

What is a Medical Indexer job?

A Medical Indexer is responsible for reviewing medical records, research articles, and other healthcare documents to assign standardized codes and indexing terms. This helps organize medical information for easy retrieval, research, and billing purposes. Indexers must be familiar with medical terminology, classification systems like ICD or MeSH, and ensure accuracy in categorizing medical data. They often work in hospitals, insurance companies, or research institutions to support efficient data management and compliance.

What are the key skills and qualifications needed to thrive in the Medical Indexer position, and why are they important?

To thrive as a Medical Indexer, you need a thorough understanding of medical terminology, classification systems, and data organization, typically supported by a background in health information management or a related field. Familiarity with technical tools such as ICD-10, CPT coding systems, and electronic health record (EHR) software is often required, and professional certification like AHIMA’s Certified Coding Associate (CCA) can be advantageous. Strong attention to detail, analytical thinking, and effective communication are essential soft skills for ensuring accuracy and collaborating with healthcare teams. Mastery of these skills ensures the precise indexing of medical data, which supports efficient healthcare operations and reliable patient records.

More about Medical Indexer jobs
What cities are hiring for Medical Indexer jobs? Cities with the most Medical Indexer job openings:
What are the most commonly searched types of Medical Indexer jobs? The most popular types of Medical Indexer jobs are:
What states have the most Medical Indexer jobs? States with the most job openings for Medical Indexer jobs include:
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Medical Indexer jobs near you
Infographic showing various Medical Indexer job openings in the United States as of July 2026, with employment types broken down into 1% Locum Tenens, 7% As Needed, 88% Part Time, 2% Temporary, and 2% Nights. Highlights an 76% Physical, 13% Hybrid, and 11% Remote job distribution, with an average salary of $39,996 per year, or $19.2 per hour.
Medical Records Indexer

Medical Records Indexer

Aptive

Spokane, WA • On-site

$17.25 - $20.50/hr

Full-time

Posted 6 days ago

Job description

Job Summary
Job Title: Medical Records Indexer
Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205
Period of Performance: Base year 07/15/2026 - 07/14/2027, with four one-year option periods through 07/14/2031
Shift Schedule: Remote position; contractor may work any hours desired within compliance requirements.
Position Description:
The Mann-Grandstaff VA Medical Center (VAMC) has a requirement for indexing of medical and administrative active record files into the Cerner/Oracle Electronic Health Record system. The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within the 12-month base period of performance. Accuracy is paramount, and the Indexer must maintain strict adherence to VA national policy, local VAMC policy, and applicable federal regulations governing indexing of protected health information.
Primary Responsibilities
  • Accurately attach images to the appropriate electronic health record elements.
  • Verify that images are uploaded correctly and are legible for viewing.
  • Locate Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record.
  • Index documents within the correct section, note title, date of service, and visit location.
  • Perform 100% internal QA on all work before submission.
  • Maintain indexing productivity of at least 15 administrative documents per hour and 10 NVCC/Fee (Non-VA Care) documents per hour.
  • Achieve a minimum 96% indexing accuracy rate per month.
  • Report all errors or discrepancies to the HIMS Supervisor or designee immediately upon discovery, regardless of error ownership.
  • Work with Health Information Management Section (HIMS) staff and management to determine workflow that best meets the needs of Mann-Grandstaff VAMC without interfering with day-to-day HIM operations.
  • Work with HIMS staff to establish how folders needed by HIMS staff will be accessed while 'in process' during indexing and delete reviewed documents from the W drive after QA is conducted.
  • Strictly follow VA national policy, Mann-Grandstaff local policy, and HIMS Standard Operating Procedures, including VHA Handbook 1907.01.

Minimum Qualifications
  • Knowledge and understanding of medical clinics and clinical documentation.
  • Ability to locate Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record in Cerner/Oracle.
  • Ability to index documents within the correct section, note title, date of service, and visit location of the health record.
  • Ability to verify that images are uploaded correctly and are legible for viewing.
  • Data entry skills with high attention to detail and accuracy.
  • Knowledge of computers, specifically Microsoft Office (Word and Excel).
  • Prior experience with Cerner/Oracle or comparable EHR document management systems preferred.
  • Must complete VA Cybersecurity/Privacy Training, VA Privacy and Information Security Awareness training, a Non-Disclosure Agreement (NDA), Cerner/Oracle Revenue Cycle System Training, and Cerner/Oracle PowerChart System Training prior to beginning work.

About Aptive
About Aptive. Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.
EEO Statement
Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class. Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply. About Aptive: Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.

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