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Medical Chart Retrieval Jobs (NOW HIRING)

Excelsior Orthopaedics

Medical Assistant

Amherst, NY

$18 - $30/hr

Room patients, take vitals and history, update electronic medical chart, and complete required ... Maintain fax machine, assist users, and retrieve and route incoming faxes. * Audit new patient ...

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Medical Chart Retrieval information

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$28.5K

$44.3K

$60.5K

How much do medical chart retrieval jobs pay per year?

As of Jul 18, 2026, the average yearly pay for medical chart retrieval in the United States is $44,324.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $50,500.00 per year, depending on experience, location, and employer.

Is there a demand for medical clerks?

The demand for medical clerks, including roles like medical chart retrieval clerks, remains steady due to ongoing needs in healthcare facilities for administrative support. These positions often require attention to detail and familiarity with electronic health record systems, and employment opportunities are expected to grow with the healthcare industry's expansion.

What is medical chart retrieval?

Medical chart retrieval is the process of collecting and obtaining patient medical records from healthcare providers, clinics, or hospitals. This is often done for insurance companies, legal cases, audits, or quality assurance purposes. Professionals in this role request, track, and securely deliver these records, ensuring compliance with privacy regulations like HIPAA. Accuracy, attention to detail, and understanding of medical documentation are essential skills in this field.

What are some common challenges faced in a Medical Chart Retrieval role and how can they be managed?

In a Medical Chart Retrieval position, professionals often encounter challenges such as coordinating with busy healthcare facilities, navigating various electronic health record (EHR) systems, and ensuring compliance with strict privacy regulations like HIPAA. Managing these issues typically involves strong communication skills, persistence in follow-ups, and meticulous attention to detail to guarantee accurate and timely data collection. Building good relationships with clinic staff and staying updated on evolving retrieval technologies can also help streamline the retrieval process and overcome these obstacles.

What skills do you need to be a records retrieval specialist?

A records retrieval specialist needs strong attention to detail, excellent organizational skills, and proficiency with electronic health record (EHR) systems and database management. Good communication skills and knowledge of privacy regulations like HIPAA are also essential for accurate and compliant record handling.

How much do medical records clerks make in the US?

Medical records clerks in the US typically earn a median annual salary of around $40,000, with wages ranging from approximately $30,000 to $50,000 depending on experience, location, and employer. The role often requires familiarity with electronic health record (EHR) systems and attention to detail.

What qualifications do you need to be a medical records clerk?

Medical records clerks typically need a high school diploma or equivalent, with some employers preferring postsecondary training or certification in health information technology. Strong organizational skills, attention to detail, and familiarity with electronic health record (EHR) systems are important for the role.

What are the key skills and qualifications needed to thrive as a Medical Chart Retrieval Specialist, and why are they important?

To thrive as a Medical Chart Retrieval Specialist, you need strong organizational skills, attention to detail, and familiarity with healthcare privacy regulations such as HIPAA. Proficiency with electronic health record (EHR) systems, secure document transfer protocols, and sometimes medical coding software is typically required. Excellent communication, time management, and problem-solving abilities help ensure efficient coordination with healthcare providers and accurate record retrieval. These skills are essential to maintain data accuracy, compliance, and timely access to critical medical information.

What is the difference between Medical Chart Retrieval vs Medical Records Clerk?

AspectMedical Chart RetrievalMedical Records Clerk
CredentialsHigh school diploma or equivalent; familiarity with medical terminologyHigh school diploma or equivalent; basic computer skills
Work EnvironmentHospitals, clinics, insurance companiesMedical offices, hospitals, clinics
Job FocusLocating, retrieving, and managing specific medical chartsOrganizing, filing, and maintaining patient records
Common TasksSearching for charts, ensuring accuracy, complying with privacy lawsData entry, filing, record keeping

Medical Chart Retrieval specialists focus on locating and retrieving specific patient charts for legal, insurance, or medical purposes, requiring familiarity with medical records systems. Medical Records Clerks handle general record organization and filing. While both roles involve managing medical documents, their responsibilities and focus areas differ significantly.

More about Medical Chart Retrieval jobs
What cities are hiring for Medical Chart Retrieval jobs? Cities with the most Medical Chart Retrieval job openings:
What states have the most Medical Chart Retrieval jobs? States with the most job openings for Medical Chart Retrieval jobs include:
What job categories do people searching Medical Chart Retrieval jobs look for? The top searched job categories for Medical Chart Retrieval jobs are:
Medical Chart Retrieval jobs near you
Infographic showing various Medical Chart Retrieval job openings in the United States as of July 2026, with employment types broken down into 3% As Needed, 81% Full Time, 14% Part Time, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $44,324 per year, or $21.3 per hour.
Certified Clinical Medical Assistant(CCMA) / Licensed Practical Nurse (LPN) - Premier Medical

Certified Clinical Medical Assistant(CCMA) / Licensed Practical Nurse (LPN) - Premier Medical

Healthstar Physicians, P.C.

Newport, TN

$14.50 - $18.75/hr

Full-time

Re-posted 12 days ago

Job description

Essential Functions:

  • Clinical responsibilities include patient triage (weight, blood pressure, temperature readings, updating medication list and obtaining and documentation of chief complaint).
  • Responsible for electronic patient prescription services including communication with pharmacies and verification of all medical prescriptions.
  • Must be knowledgeable of EMR.
  • Responsible for phlebotomy and EKG’s.
  • Answers telephone, screens calls, retrieves voicemails, returns patient calls.
  • Responsible for pre-certing requirements for all procedures.
  • Responsible for calling patients in regards to lab results.
  • Responsible for maintaining daily logs.
  • Answers questions regarding patient appointments and testing.
  • Responsible for communication with patients regarding patient information and education regarding procedure preps.
  • Responsible for scheduling procedures and certain medical tests and referral appointments by scheduling dates, times and locations, coordinating and rescheduling as necessary.
  • Responsible for scheduling appointments, verifying all necessary information such as demographics and insurance information in the patient medical record or file.
  • Assists other staff as directed.
  • Responsible for other job functions as directed.
  • Knowledge of nursing principles and protocols and all aspects of medication names and prescribing.
  • Knowledge of policies and procedures related to infection control, environmental safety and patient confidentiality as directed by HIPAA standards.
  • Knowledge of medical chart reporting and records.
  • Attends meetings as required.

Skills/Abilities:

  • Must be skilled in customer service and have a pleasant and courteous demeanor while dealing with all patients and callers.
  • Must be well organized and detail organized and be able to work independently without much supervision.
  • Must have skills in critical thinking, communication, influence and decision making.
  • Must have the ability to work cooperatively as a member of office staff and team

Mental/Physical Requirements:

  • Daily standing, walking, squatting, bending, and maneuvering.
  • May require lifting up to 50 pounds
  • Stress can be triggered by workload and difficult patterns

Qualifications:

Education:

  • High School Diploma
  • Medical Assistant Training

Licenses & Certifications:

  • Current CPR Certification
  • Certified Clinical Medical Assistant Certification