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Manager Secretary Jobs in Boca Raton, FL (NOW HIRING)

HCA Healthcare

Unit Secretary

Loxahatchee, FL · On-site

As a(an) Unit Secretary with HCA Florida Palms West Hospital you can be a part of an organization ... Patient Chart Management: * Clerical Support: * Patient-Centered Care: * Maintaining a Safe and ...

C3 Grading LLC

Be Seen First

Administrative Assistant / Secretary

Hollywood, FL · On-site

$17/hr

Administrative Assistant / Secretary Company: C3 Grading LLC Location: Plantation, FL Job Type ... Schedule appointments and manage calendars. * Organize paperwork, files, and company records ...

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All JobsSecretary JobsManager Secretary JobsManager Secretary Jobs in Boca Raton, FL

Manager Secretary information

See Boca Raton, FL salary details

$23.3K

$43.6K

$59.8K

How much do manager secretary jobs pay per year?

As of Sep 4, 2026, the average yearly pay for manager secretary in Boca Raton, FL is $43,600.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,600.00 and $49,800.00 per year, depending on experience, location, and employer.

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Boca Raton, FL?

The most popular types of Secretary jobs in Boca Raton, FL are:

What cities near Boca Raton, FL are hiring for Manager Secretary jobs?

Cities near Boca Raton, FL with the most Manager Secretary job openings:

Manager Secretary jobs near you

Litigation Legal Secretary - Teams

Hinshaw & Culbertson

Fort Lauderdale, FL • On-site

$57K - $78K/yr

Full-time

Retirement

Posted 21 days ago

Key responsibilities

  • Prepares, edits, files, and may compose legal documents such as letters, pleadings, motions, discovery, agreements, and subpoenas.

  • Communicates with clients, counsel, court personnel, and other external parties, and coordinates with office resources to ensure task completion.

  • Establishes and maintains calendar and deadline systems, schedules depositions, meetings, and court dates, and communicates deadlines to attorneys and support staff.

Job description

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.
We are seeking a litigation secretary to work with a support team in providing comprehensive legal and administrative support to a group of attorneys. The position may be located in our Miami, Tampa or Ft. Lauderdale office.
The ideal candidate will have experience in civil defense litigation, including trials/arbitrations/mediations. The candidate will also have demonstrated excellence in dependability, pro-activity and the ability to work independently and within a team. Experience in insurance defense and personal injury litigation, as well as multi-state knowledge of court procedures and practices would be ideal.
Responsibilities:
  • Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing.
  • Communicates with clients, counsel, court personnel, and other external parties. Communicates and coordinates with local and other office administrative resources to ensure tasks are completed accordingly.
  • Reviews and processes all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage.
  • Interacts with clients, counsel, court personnel and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship.
  • Establishes and maintains calendar and deadline reminder/follow-up systems. Schedule depositions, meetings, medical examinations, inspections. Calendar court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc.
  • Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with attorneys, team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes ownership of assignments and regularly exchanging information and training tips with team members for maximum job effectiveness.
  • Effectively uses team software to log, manage and handle workflow.
  • Other related duties and special projects as assigned.
Qualifications:
  • High School diploma or equivalent required; Bachelor's degree preferred.
  • Minimum of five years of civil defense litigation legal secretarial experience.
  • Strong organizational skills, efficiency and detail-orientation; ability to prioritize high volume workload and manage numerous tasks and complete them under time constraints.
  • Knowledge and application of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration).
  • Knowledge of or ability to learn office procedures, rules and regulations.
  • Demonstrated competency and proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, InTapp, Chrome River and Adobe. Knowledge of BigHand Now or similar workflow platform preferred.
  • Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; identify and resolve issues; work well within a team environment; incur overtime in order to perform the essential duties of the position - may require irregular hours.
  • Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff.

Why Join Hinshaw?
At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.
Equal Opportunity Statement
We are committed to fostering an inclusive workplace and providing equal employment opportunities to all applicants and employees. Employment decisions are based on business needs, job requirements, and individual qualifications
As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.

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