Manager Secretary Jobs in Quebec (NOW HIRING)

Job Type:

Contract

Department:

Salary:

$70,988.00 - $88,736.00

Close Date (closes at 12:00 am on date noted below):

September 1, 2026

Hours per Week:

35

Openings:

1Position SummaryAbout Milton
Join one of Ontario's fastest-growing and most dynamic municipalities. The Town of Milton is proud to deliver high-quality, sustainable municipal services that support a vibrant, inclusive, and forward-looking community where residents thrive, businesses succeed, and nature is respected and protected.
Our vision is to foster a safe, diverse, and welcoming environment-one that honours its natural landscapes and rich heritage, supports thriving and inclusive neighbourhoods, nurtures a strong and balanced economy, and offers exceptional opportunities to live, learn, work, and play.
What We Offer?
This position is eligible for the following:
Annual Salary Range: $70,988 - $88,736
Payment in Lieu of Benefits (for contracts over 12 months)
Employee Assistance Program
Eligibility to participate in the OMERS pension plan
Paid time off, including vacation and incidental days (for contracts over 6 months)
Employee perks/discounts: Discount on Active Living Pass and Perkopolis
Flexible work arrangements, including hybrid work options and participation in the Town's compressed work-week program (for eligible positions)
Position Summary
Reporting to the Manager, Legislative and Legal/Deputy Clerk this position is responsible for administering all aspects of the operation of the Committee of Adjustment and Consent in accordance with the Planning Act, Municipal Act, and Statutory Powers and Procedures Act. The position is accountable for the processing and administration of all minor variance and consent applications, conditions of approval, and appeals to the Ontario Land Tribunal (OLT) within legislated timeframes and requirements. In addition, the position will provide secretariat support for the Town Clerk and Deputy Clerk for Council meetings. This position will be the staff liaison and will provide secretariat functions to the Milton Accessibility Advisor Committee (MAAC), and other Committees, as may be required.Major Job Responsibilities

Key Responsibilities Include:

Committee of Adjustment

• Administers the minor variance and consent application processes by preparing, coordinating, and distributing agendas, minutes, resolutions, motions, reports, and decisions for Committee of Adjustment and Consent meetings, ensuring accuracy, compliance, and timely delivery

• Receives, reviews, and circulates applications, schedules meetings, and notifies required individuals and agencies in accordance with the regulations of the Planning Act. Advises, consults, and liaises with applicants and appropriate staff prior to submission of applications

• Prepares and circulates Notice of Hearings and Notice of Application for minor variance and/or consent applications to ensure legislative compliance

• Tracks appeal periods for minor variance and consent applications and prepares decisions

• Tracks and responds to all Committee of Adjustment appeals to the Local Planning Appeal Tribunal (LPAT)

• Attends all COA and Consent meetings and provides procedural advice to ensure that meetings are run in a professional manner

• Receives and reviews formal submission for minor variances and consents for completeness in accordance with the Planning Act and municipal requirements

• Communicates with the public, Town departments, external agencies, Committee Members and Council about the role of the Committee and the legislation and process

• Assists in the preparation of the Committee budget for the approval of the Committee and Council. Monitors Committee budget with respect to honorariums, expense claims, purchases and revenues

• Responsible for website updates to the Committee of Adjustment and Consent page

Legislative Services

• Assists with pre-and-post-meeting support services for Council and Committee Meetings. This may include:

• Acting as a backup for the Legislative Coordinator in Council Chambers during Council meetings for minute taking and Chamber audio support.

• Assisting with the coordination of Council meeting delegations within the required timeframe.

• Staff liaison to the Milton Accessibility Advisor Committee (MAAC)

• Complies with all health and safety practices as it relates to the work, standard operating guidelines and the Occupational Health & Safety Act

Education & Experience

Minimum Qualifications

• Post-secondary diploma in Planning, Public Administration, Political Science or related field with courses in Planning, Municipal Law, Administration or Zoning

• Two (2) years of related experience in land-use planning or committee of adjustment administration

• Excellent verbal and written communication and interpersonal skills, with the ability to deal courteously and effectively with all levels of staff and the public; discretion and good judgment when handling confidential/sensitive information

• Strong organizational, time management, and coordination skills, with the ability to manage competing priorities, ensure compliance with legislated timelines, and contribute effectively in both independent and team settings

• Excellent conflict resolution skills

• Strong problem-solving skills and proven ability to resolve disputes in a matter that supports a high level of customer service

• An aptitude for detail, accuracy and precision

• Proficiency in Windows based software including Microsoft, ArcView GIS, eScribe and AMANDA software applications

Preferred Qualifications

• Post-secondary degree in Planning, Public Administration, Political Science or related field

• Five (5) years of related experience in land-use planning or committee of adjustment administration at the municipal level

• Completion or currently enrolled in the Municipal Administration Program and/or Municipal Primer on Planning Course

• Experience as a Secretary-Treasurer, or with Advisory Committees of Council or those involved in the day-to-day process for a Committee of Adjustment

• Training in or familiarity with Robert's Rules of Order

• Knowledge of the Milton community

Note to Applicants

This posting is for an existing job vacancy

The Town is an equal opportunity employer, committed to fostering a diverse, inclusive, accessible, and respectful workplace. We encourage applications from all qualified individuals and are dedicated to fair and transparent hiring practices.

We thank all who apply, however only those selected to move forward in the process will be contacted.

Accommodations

Should you be selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. We will work with you to ensure your full participation in the process.

How to Apply

Interested applicants are invited to apply online at www.milton.ca under the Employment Opportunities section. Please ensure your application is submitted by 11:59 pm on August 31, 2026.

If you are currently employed with the Town of Milton, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant.

In accordance with the Freedom of Information and Privacy legislation, applicant information is collected under the authority of the Municipal Act and will be used strictly for candidate selection.