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Manager Practice Operations Jobs in Wisconsin (NOW HIRING)

Mercy Dental

Practice Manager

Middleton, WI · On-site

$55K - $70K/yr

Greenway Family Dental is seeking a motivated and organized Practice Manager to oversee daily operations and help our team continue delivering outstanding care to our community. At Greenway Family ...

Mercy Dental Group

Practice Manager

Middleton, WI · On-site

$55K - $70K/yr

Greenway Family Dental is seeking a motivated and organized Practice Manager to oversee daily operations and help our team continue delivering outstanding care to our community. At Greenway Family ...

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Mercy Dental

Practice Manager

Middleton, WI · On-site

$55K - $70K/yr

Greenway Family Dental is seeking a motivated and organized Practice Manager to oversee daily operations and help our team continue delivering outstanding care to our community. At Greenway Family ...

Mercy Dental

Practice Manager

Evansville, WI · On-site

$55K - $70K/yr

The Grove Family Dental is seeking a motivated and organized Practice Manager to oversee daily operations and help our team continue delivering outstanding care to our community. At The Grove Family ...

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Manager Practice Operations information

What is a manager practice operations?

A Manager Practice Operations is a professional responsible for overseeing the daily administrative and operational functions of a medical practice or healthcare facility. They ensure that the practice runs smoothly by managing staff, budgets, patient flow, compliance, and process improvements. Their role often includes coordinating with physicians, addressing patient concerns, implementing policies, and optimizing operational efficiency to support quality patient care.

What are the key skills and qualifications needed to thrive as a manager practice operations?

To thrive as a Manager Practice Operations, you need expertise in healthcare administration, process improvement, and staff management, typically supported by a bachelor’s degree in healthcare or business administration. Familiarity with practice management software, electronic health records (EHRs), and regulatory compliance tools is essential. Strong leadership, problem-solving abilities, and excellent interpersonal communication help you motivate teams and resolve operational challenges. These skills ensure efficient practice workflows, regulatory compliance, and a high standard of patient care.

What are some common challenges faced by a manager practice operations, and how can they be addressed?

A Manager of Practice Operations often encounters challenges such as balancing staff scheduling, ensuring efficient patient flow, and maintaining compliance with healthcare regulations. Addressing these issues typically involves strong communication with clinical and administrative teams, implementing effective process improvements, and staying updated on regulatory changes. Building a collaborative environment and leveraging technology for scheduling and reporting can also help streamline operations and enhance patient care quality.

What is the difference between Manager Practice Operations vs Practice Manager?

AspectManager Practice OperationsPractice Manager
Primary FocusOverseeing operational efficiency, process improvement, and administrative functions within a practiceManaging daily practice activities, staff, and patient flow
Required CredentialsTypically requires healthcare administration or related certificationsOften requires healthcare management experience, sometimes certifications
Work EnvironmentHealthcare facilities, clinics, or medical practicesMedical offices, clinics, or outpatient facilities
Employer & Industry UsageHospitals, healthcare organizations, private practicesMedical practices, outpatient clinics, healthcare providers

The Manager Practice Operations primarily focuses on improving practice efficiency and administrative functions, often requiring healthcare management credentials. In contrast, the Practice Manager handles daily practice activities and staff management. Both roles are essential in healthcare settings but differ in scope and responsibilities.

Is a manager practice operations a high paying job?

Manager Practice Operations roles typically offer competitive salaries that vary based on industry, location, and experience. These positions often require strong leadership, organizational skills, and knowledge of healthcare or business processes, with salaries generally above average for managerial roles.

What are the most commonly searched types of Practice Operations jobs in Wisconsin?

The most popular types of Practice Operations jobs in Wisconsin are:

What are popular job titles related to Manager Practice Operations jobs in Wisconsin?

For Manager Practice Operations jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Manager Practice Operations jobs in Wisconsin look for?

The top searched job categories for Manager Practice Operations jobs in Wisconsin are:

What cities in Wisconsin are hiring for Manager Practice Operations jobs?

Cities in Wisconsin with the most Manager Practice Operations job openings:

Manager Practice Operations jobs near you

Practice Operations Lead

Wood Violet Fertility LLC

Middleton, WI • Hybrid

Full-time

Re-posted 21 days ago

Job description

Description

The Practice Operations Lead supports daily clinic operations while serving as a key resource for patient access, financial counseling, and revenue cycle workflows. This hybrid role combines practice management responsibilities with front office oversight, billing coordination, insurance verification, coding awareness, payment collection, and patient financial support. The Practice Operations Lead partners closely with clinical, operations, finance, billing, and revenue cycle teams to ensure patients move through care efficiently, financial expectations are communicated clearly, and clinic workflows are accurate, compliant, and patient-centered. 


Essential Responsibilities 

Practice Operations 

  • Assists with practice coordinator, front desk workflows, and administrative clinic operations to ensure daily responsibilities are completed accurately and efficiently. 
  • Provide support for clinic team members involved in scheduling, intake, financial counseling, and patient access. 
  • Lead team huddles, staff escalations, administrative scheduling, and coordination of front office coverage to support clinic flow and patient service. 
  • Address patient complaints, questions, and feedback within 24-48 hours in partnership with clinical, operations, and laboratory teams. 

Financial Counseling, Revenue Cycle, and Billing Support 

  • Support patient financial counseling by reviewing cycle packages, coverage benefits, insurance verification outcomes, payment expectations, and available next steps. 
  • Understand healthcare billing, insurance authorization processes, payer requirements, coding basics, claim documentation needs, and revenue cycle handoffs. 
  • Coordinate with billing, finance, RCM, and clinical teams to resolve patient account questions, coverage issues, authorization gaps, claim-related concerns, and documentation needs. 
  • Collect patient payments, deposits, balances, and estimates; refund request triage, and accurate payment posting workflows. 
  • Communicate financial policies, appointment instructions, arrival times, preparation needs, and next steps clearly and courteously. 
  • Handle patient billing concerns, insurance questions, and service issues with professionalism; de-escalate concerns and escalate appropriately to leadership or internal partners. 
  • Manage check-in/check-out, patient demographics, required forms, consents, signatures, EMR documentation, and front desk patient service as needed. 
  • Scrub the clinic schedule daily to confirm access, authorization status, financial readiness, documentation accuracy, and timely movement of patients into treatment. 

Requirements

 3+ years of healthcare operations 

  • Bachelor of Science degree or clinical background preferred (not required). 
  • Strong communication, customer service, change management, financial counseling, problem-solving, and team leadership skills. 
  • Experience with EMR systems, practice management systems, insurance verification tools, billing workflows, and Microsoft Office. 
  • Working knowledge of healthcare billing, insurance coding terminology, payer requirements, authorization processes, patient estimates, collections, and revenue cycle management preferred. 
  • Detail-oriented, professional, adaptable, and able to manage competing priorities independently and collaboratively. 
  • Passion for women's health and fertility preferred, but not required 

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