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Management Assistant Jobs in Rochester, NY (NOW HIRING)

Joe's Kwik Mart

Store Assistant Manager

Webster, NY · On-site

$17.50/hr

Staff Management: * Assist in recruiting, training, and onboarding new employees. * Delegate tasks and oversee the daily activities of store associates. * Provide guidance, coaching, and performance ...

ALS

Project manager assistant

Rochester, NY · On-site

$21/hr

Project Manager Assistant Imagine your future with us! At ALS, we encourage you to dream big. When ... The ability to speak and hear clearly while communicating with staff, management, and clients.

ALS

Project manager assistant

Rochester, NY · On-site

$21/hr

Project Manager Assistant Imagine your future with us! At ALS, we encourage you to dream big. When ... The ability to speak and hear clearly while communicating with staff, management, and clients.

Livingston Associates

Safety Manager

Scottsville, NY

$75K - $105K/yr

Incident Management * Assist with investigations of incidents, near misses, and property damage events. * Identify root causes and recommend corrective actions. * Maintain accurate incident ...

Trusst Remodeling

Be Seen First

Remodeling Helper

Rochester, NY · On-site

$18 - $22/hr

Material Management: Assist in measuring, cutting, and installing building materials according to the contractor's specifications. Qualifications * Experience: Experience in a remodeling or ...

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All JobsManagement JobsManagement Assistant JobsManagement Assistant Jobs in Rochester, NY

Management Assistant information

See Rochester, NY salary details

$28.6K

$47.8K

$68.6K

How much do management assistant jobs pay per year?

As of Aug 1, 2026, the average yearly pay for management assistant in Rochester, NY is $47,773.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,500.00 and $47,900.00 per year, depending on experience, location, and employer.

What are some typical challenges Management Assistants face when supporting multiple executives or departments?

Management Assistants often juggle competing priorities when supporting several executives or departments, which can make time management and prioritization challenging. Balancing varying work styles, communication preferences, and urgent requests requires flexibility and strong organizational skills. Additionally, maintaining confidentiality and professionalism while handling sensitive information is crucial. Effective collaboration and proactive communication help navigate these challenges and ensure smooth workflow across teams.

What are the key skills and qualifications needed to thrive as a Management Assistant, and why are they important?

To thrive as a Management Assistant, you need strong organizational skills, attention to detail, and a solid educational background—often an associate's or bachelor's degree in business administration or a related field. Proficiency with office software such as Microsoft Office Suite, calendar management tools, and sometimes familiarity with project management systems is typically required. Exceptional communication, problem-solving abilities, and discretion are soft skills that set high performers apart in this role. These skills and qualities are crucial for efficiently supporting executives, managing schedules, and ensuring smooth daily operations.

What Does a Management Assistant Do?

A management assistant provides administrative support to managers and the project team within a company or organization. As a management assistant, your duties include responding to emails, answering phone calls, performing research, compiling data, and helping with strategy development. The position is crucial to the smooth daily function of the office. Although career qualifications vary depending on the industry and company, you typically need at least a high school diploma or GED certificate and relevant administrative experience. Additional requirements include strong communication and time management skills, as well as the ability to take direction and handle multiple tasks simultaneously.

What is the difference between Management Assistant vs Administrative Assistant?

AspectManagement AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, management teams, administrative departmentsOffice settings, various industries, support roles
Employer & Industry UsageBusinesses, government agencies, nonprofitsWide range of industries including healthcare, education, retail
Common Search & ComparisonOften compared for similar administrative support roles in management contextsMore general support role, less focused on management

Management Assistants typically work closely with management teams, handling specialized administrative tasks, while Administrative Assistants provide general support across various departments. Both roles require similar credentials but differ in scope and work environment.

What does a Management Assistant do?

A Management Assistant supports managers and executives by handling administrative and organizational tasks. Their responsibilities typically include scheduling appointments, preparing reports, managing correspondence, organizing meetings, and maintaining files. They play a crucial role in ensuring that the office runs smoothly and efficiently. Management Assistants may also conduct research, help with project coordination, and liaise with internal and external stakeholders. This position requires strong communication, organizational, and multitasking skills.
More about Management Assistant jobs
What are the most commonly searched types of Management jobs in Rochester, NY? The most popular types of Management jobs in Rochester, NY are:
What are popular job titles related to Management Assistant jobs in Rochester, NY? For Management Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Management Assistant jobs in Rochester, NY look for? The top searched job categories for Management Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Management Assistant jobs? Cities near Rochester, NY with the most Management Assistant job openings:
Management Assistant jobs near you
Infographic showing various Management Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $47,773 per year, or $23 per hour.

Management Assistant (Full-Time) 12 months/yr. (RSY 26-27)

Monroe 2-Orleans BOCES

Spencerport, NY • On-site

$25 - $29/hr

Other

Posted 11 days ago

Job description

Monroe 2-Orleans BOCES is an educational agency serving nine school districts in the New York State counties of Monroe and Orleans:
Brockport, Churchville-Chili, Gates Chili, Greece, Hilton, Holley, Kendall, Spencerport, and Wheatland-Chili.  

Vision: Monroe 2-Orleans BOCES is the educational partner of choice. We strive for continuous improvement in serving 
the diverse needs of our community, helping all students achieve their full potential.
BOCES 2 Core Values: Collaboration, Expertise, Innovation, Integrity, Quality, Respect, and Responsiveness.



PAY RANGE:  $25.00 - $29.00/Hour, Based on Experience
CIVIL SERVICE TITLE(S):  Management Assistant (Competitive)
JOB DESCRIPTION:
The Management Assistant provides accounting, fiscal, and general office support to the Assistant Business Official to foster timely, accurate, and collaborative financial, statistical, and budget activities for the department.





GENERAL OFFICE SUPPORT DUTIES:

1. Provide general office support to the Assistant Business Official and to the department such as: 

  • Answering phones
  • Scheduling meetings
  • Handling/organizing paperwork and mail
  • Photocopying/faxing/scanning
  • Generating letters/labels
  • Customer service

2. Manage contracts, affiliation agreements.

FINANCE-RELATED DUTIES:

1. Plan, organize, facilitate, assist, and track paperwork/processes related to financial activities, including determination of budget codes on various forms, requests, and other source documentation submitted to the department.  This may include (but is not limited to) the following: 

  • Invoices
  • Check Requests
  • Consultant Forms
  • Extra Compensation Forms
  • Timesheets
  • Purchase Orders
  • Conference Requests
  • Company Mileage system
  • Licensure/Certification Reimbursements
  • Service Request Forms
  • Cross Contracts/89F Forms, etc.

2. Compile, track, verify, and enter financial data with other financial records and accounting balances.

3. Compile, prepare, and distribute financial, statistical, and expense and revenue reports, and other information as appropriate.

4. Analyze and interpret financial operations data, make comparative analyses, study proposed changes in methods and materials, monitor, identify trends, and make suggestions/recommendations to the Assistant Business Official. 

5. Compile, reconcile and adjust the monthly billing materials for the Business Office.

6. Coordinate IDEA flow through funding contracts, reports, and billing. 

7. Manage and reconcile service requests and Excel workbooks. 

8. Process and manage purchase orders for the procurement of services and back-up for procurement of goods. 

9. Process internal and external invoices for payment. 

10. Manage and audit paperwork for Conference Requests, assist staff with encumbering costs related to attending conferences and training, manage staff budget accounts in the mileage system for travel reimbursement.

11. Perform other such duties as may be assigned by Administration.

QUALIFICATIONS:

Graduation from high school or possession of an equivalency diploma, plus EITHER: 

A. Five (5) years of paid full-time or its part-time equivalent professional experience responsible for project or program management, office management; or program or project development and implementation; 

OR, 

B.Graduation from a regionally accredited or New York State registered college or university with an Associate's degree, plus three (3) years of professional experience as defined in A above; 

OR, 

C. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's or Master's degree, plus one (1) year of professional experience as defined in A above; 

OR, 

D. Any equivalent combination of training and experience as defined by the limits of A, B, and C above. 


APPLICATION (Apply Online): Monroe 2-Orleans BOCES - Frontline Recruitment



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