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Management Assistant Jobs in Rochester, NY (NOW HIRING)

ALS

Project manager assistant

Rochester, NY · On-site

$21/hr

Project Manager Assistant Imagine your future with us! At ALS, we encourage you to dream big. When ... The ability to speak and hear clearly while communicating with staff, management, and clients.

ALS

Project manager assistant

Rochester, NY · On-site

$21/hr

Project Manager Assistant Imagine your future with us! At ALS, we encourage you to dream big. When ... The ability to speak and hear clearly while communicating with staff, management, and clients.

M&T Bank

Assistant Branch Manager

Pittsford, NY

$26 - $43.34/hr

Assists branch management in administering and directing employee coaching, sales/business ... Supervise all branch operations in absence of Branch Manager. Assist branch management with new ...

M&T Bank

Assistant Branch Manager

Pittsford, NY · On-site

Assists branch management in administering and directing employee coaching, sales/business ... Supervise all branch operations in absence of Branch Manager. Assist branch management with new ...

Livingston Associates

Safety Manager

Scottsville, NY · On-site

$75K - $105K/yr

Incident Management * Assist with investigations of incidents, near misses, and property damage events. * Identify root causes and recommend corrective actions. * Maintain accurate incident ...

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Management Assistant information

See Rochester, NY salary details

$28.6K

$47.8K

$68.6K

How much do management assistant jobs pay per year?

As of Jul 11, 2026, the average yearly pay for management assistant in Rochester, NY is $47,751.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,400.00 and $47,900.00 per year, depending on experience, location, and employer.

What are some typical challenges Management Assistants face when supporting multiple executives or departments?

Management Assistants often juggle competing priorities when supporting several executives or departments, which can make time management and prioritization challenging. Balancing varying work styles, communication preferences, and urgent requests requires flexibility and strong organizational skills. Additionally, maintaining confidentiality and professionalism while handling sensitive information is crucial. Effective collaboration and proactive communication help navigate these challenges and ensure smooth workflow across teams.

What are the key skills and qualifications needed to thrive as a Management Assistant, and why are they important?

To thrive as a Management Assistant, you need strong organizational skills, attention to detail, and a solid educational background—often an associate's or bachelor's degree in business administration or a related field. Proficiency with office software such as Microsoft Office Suite, calendar management tools, and sometimes familiarity with project management systems is typically required. Exceptional communication, problem-solving abilities, and discretion are soft skills that set high performers apart in this role. These skills and qualities are crucial for efficiently supporting executives, managing schedules, and ensuring smooth daily operations.

What Does a Management Assistant Do?

A management assistant provides administrative support to managers and the project team within a company or organization. As a management assistant, your duties include responding to emails, answering phone calls, performing research, compiling data, and helping with strategy development. The position is crucial to the smooth daily function of the office. Although career qualifications vary depending on the industry and company, you typically need at least a high school diploma or GED certificate and relevant administrative experience. Additional requirements include strong communication and time management skills, as well as the ability to take direction and handle multiple tasks simultaneously.

What is the difference between Management Assistant vs Administrative Assistant?

AspectManagement AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, management teams, administrative departmentsOffice settings, various industries, support roles
Employer & Industry UsageBusinesses, government agencies, nonprofitsWide range of industries including healthcare, education, retail
Common Search & ComparisonOften compared for similar administrative support roles in management contextsMore general support role, less focused on management

Management Assistants typically work closely with management teams, handling specialized administrative tasks, while Administrative Assistants provide general support across various departments. Both roles require similar credentials but differ in scope and work environment.

What does a Management Assistant do?

A Management Assistant supports managers and executives by handling administrative and organizational tasks. Their responsibilities typically include scheduling appointments, preparing reports, managing correspondence, organizing meetings, and maintaining files. They play a crucial role in ensuring that the office runs smoothly and efficiently. Management Assistants may also conduct research, help with project coordination, and liaise with internal and external stakeholders. This position requires strong communication, organizational, and multitasking skills.
More about Management Assistant jobs
What are the most commonly searched types of Management jobs in Rochester, NY? The most popular types of Management jobs in Rochester, NY are:
What are popular job titles related to Management Assistant jobs in Rochester, NY? For Management Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Management Assistant jobs in Rochester, NY look for? The top searched job categories for Management Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Management Assistant jobs? Cities near Rochester, NY with the most Management Assistant job openings:
Management Assistant jobs near you
Infographic showing various Management Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $47,751 per year, or $23 per hour.
Assistant Project Manager

Assistant Project Manager

Livingston Associates

Rochester, NY • On-site

$65K - $85K/yr

Full-time

Re-posted 15 days ago

Job description

Assistant Project Manager
Title: Assistant Project Manager
Location: Rochester, NY, Scottsville, NY
Reports To: Project Manager / Senior Project Manager
Compensation: $65,000 - $85,000 (depending on experience)
About the Company
CP Ward is a leading heavy highway and civil construction contractor specializing in transportation infrastructure, site development, utilities, earthwork, and public works projects throughout New York State. Our team is committed to delivering safe, high-quality projects while developing the next generation of construction leaders.
Position Summary
The Assistant Project Manager supports the successful planning, administration, and execution of heavy civil construction projects. Working closely with Project Managers, Superintendents, subcontractors, suppliers, and clients, this role assists with project documentation, cost control, scheduling, procurement, and communication to ensure projects are completed safely, on schedule, and within budget.
This position is ideal for an individual looking to develop a long-term career in construction project management.
Essential Responsibilities
Project Administration & Coordination
  • Assist Project Managers with project startup, planning, and closeout activities.
  • Maintain project files, contracts, subcontracts, RFIs, submittals, permits, and change orders.
  • Coordinate project communications among field personnel, clients, engineers, subcontractors, and vendors.
  • Attend project meetings and prepare meeting minutes and action items.
Cost Control & Financial Management
  • Assist in tracking project costs, quantities, production rates, and budget performance.
  • Review invoices, purchase orders, and subcontractor pay applications.
  • Support monthly cost projections, forecasting, and WIP reporting.
  • Identify potential cost impacts and communicate concerns to project leadership.
Scheduling & Procurement
  • Assist with project schedules and milestone tracking.
  • Coordinate material procurement and equipment needs.
  • Track delivery schedules and ensure timely availability of materials and resources.
Change Management
  • Assist in preparing and tracking change orders, claims, and contract modifications.
  • Maintain documentation supporting project changes and extra work.
Quality & Safety
  • Support implementation of company quality control standards.
  • Promote a culture of safety and ensure compliance with company and regulatory requirements.
  • Participate in project site visits and safety meetings.
Client & Stakeholder Relations
  • Maintain professional relationships with owners, engineers, inspectors, and subcontractors.
  • Provide timely project updates and assist with issue resolution.
Qualifications
  • Bachelor's degree in Construction Management, Civil Engineering, or related field preferred.
  • 1-5 years of construction project experience preferred.
  • Experience in heavy civil, highway, bridge, utility, or site construction is a plus.
  • Strong organizational and communication skills.
  • Proficiency with Microsoft Office Suite.
  • Experience with HCSS, Viewpoint, Procore, Primavera P6, Microsoft Project, or similar construction software preferred.
  • Ability to work effectively in both office and field environments.

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