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Management Assistant Jobs in Rochester, NY (NOW HIRING)

ALS

Project manager assistant

Rochester, NY · On-site

$21/hr

Project Manager Assistant Imagine your future with us! At ALS, we encourage you to dream big. When ... The ability to speak and hear clearly while communicating with staff, management, and clients.

ALS

Project manager assistant

Rochester, NY

$21/hr

Project Manager Assistant Imagine your future with us! At ALS, we encourage you to dream big. When ... The ability to speak and hear clearly while communicating with staff, management, and clients.

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All JobsManagement Assistant JobsManagement Assistant Jobs in Rochester, NY

Management Assistant information

See Rochester, NY salary details

$28.6K

$47.8K

$68.6K

How much do management assistant jobs pay per year?

As of Jun 18, 2026, the average yearly pay for management assistant in Rochester, NY is $47,773.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,500.00 and $47,900.00 per year, depending on experience, location, and employer.

Is a Management Assistant a good career?

A Management Assistant is a professional role that involves supporting managers with administrative tasks, communication, and organization. It offers opportunities for skill development in office management, communication, and problem-solving, often with a stable work environment and regular hours. The career can lead to advancement into supervisory or specialized administrative positions.

What are some typical challenges Management Assistants face when supporting multiple executives or departments?

Management Assistants often juggle competing priorities when supporting several executives or departments, which can make time management and prioritization challenging. Balancing varying work styles, communication preferences, and urgent requests requires flexibility and strong organizational skills. Additionally, maintaining confidentiality and professionalism while handling sensitive information is crucial. Effective collaboration and proactive communication help navigate these challenges and ensure smooth workflow across teams.

How much do management assistants earn?

Management assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Salaries can vary based on skills, certifications, and the size of the organization, with some earning higher with specialized knowledge or advanced administrative tools.

What are the key skills and qualifications needed to thrive as a Management Assistant, and why are they important?

To thrive as a Management Assistant, you need strong organizational skills, attention to detail, and a solid educational background—often an associate's or bachelor's degree in business administration or a related field. Proficiency with office software such as Microsoft Office Suite, calendar management tools, and sometimes familiarity with project management systems is typically required. Exceptional communication, problem-solving abilities, and discretion are soft skills that set high performers apart in this role. These skills and qualities are crucial for efficiently supporting executives, managing schedules, and ensuring smooth daily operations.

What Does a Management Assistant Do?

A management assistant provides administrative support to managers and the project team within a company or organization. As a management assistant, your duties include responding to emails, answering phone calls, performing research, compiling data, and helping with strategy development. The position is crucial to the smooth daily function of the office. Although career qualifications vary depending on the industry and company, you typically need at least a high school diploma or GED certificate and relevant administrative experience. Additional requirements include strong communication and time management skills, as well as the ability to take direction and handle multiple tasks simultaneously.

What is the difference between Management Assistant vs Administrative Assistant?

AspectManagement AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, management teams, administrative departmentsOffice settings, various industries, support roles
Employer & Industry UsageBusinesses, government agencies, nonprofitsWide range of industries including healthcare, education, retail
Common Search & ComparisonOften compared for similar administrative support roles in management contextsMore general support role, less focused on management

Management Assistants typically work closely with management teams, handling specialized administrative tasks, while Administrative Assistants provide general support across various departments. Both roles require similar credentials but differ in scope and work environment.

What do management assistants do?

Management assistants provide administrative support to managers and executives, handling tasks such as scheduling, correspondence, data entry, and office organization. They often use office software like Microsoft Office and may coordinate meetings, prepare reports, and manage communication channels to ensure smooth office operations.

What is the highest pay for an administrative assistant?

The highest pay for an administrative assistant varies by location and experience but can reach up to $60,000 or more annually in some regions. Senior or specialized roles, such as executive assistants with advanced skills or certifications, tend to earn higher salaries. Top earners often work in large corporations or in industries like finance and law.

What does a Management Assistant do?

A Management Assistant supports managers and executives by handling administrative and organizational tasks. Their responsibilities typically include scheduling appointments, preparing reports, managing correspondence, organizing meetings, and maintaining files. They play a crucial role in ensuring that the office runs smoothly and efficiently. Management Assistants may also conduct research, help with project coordination, and liaise with internal and external stakeholders. This position requires strong communication, organizational, and multitasking skills.
More about Management Assistant jobs
What are the most commonly searched types of Management jobs in Rochester, NY? The most popular types of Management jobs in Rochester, NY are:
What are popular job titles related to Management Assistant jobs in Rochester, NY? For Management Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Management Assistant jobs in Rochester, NY look for? The top searched job categories for Management Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Management Assistant jobs? Cities near Rochester, NY with the most Management Assistant job openings:
Management Assistant jobs near you
Infographic showing various Management Assistant job openings in Rochester, NY as of June 2026, with employment types broken down into 2% As Needed, 69% Full Time, 21% Part Time, 2% Temporary, 5% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,773 per year, or $23 per hour.

Assistant Team Leader Trainee, Bridge Inspection

Popli, Architecture + Engineering

Rochester, NY • On-site

$20 - $30/hr

Full-time

Posted 20 days ago

Job description

Popli Design Group (PDG), a multi-disciplined Architecture/Engineering firm, is seeking to add an Entry Level Bridge Inspection Trainee position to the team. With successful completion of the Trainee program, the candidate will have gained experience and knowledge to pursue a full-time career as an Assistant Team Leader in the Bridge Inspection field.
This is a 24-month program supported by NY State Department of Transportation with the purpose of providing viable career opportunities for minorities and women for employment in the engineering consultant industry. All encouraged to apply.
Responsibilities:
  • Assist team members in the completion of biennial and interim inspections throughout the region.
  • Will work under the guidance and supervision of an experience Team Leader or a Quality Control Engineer
  • This position is a hybrid of field and office time to be made up of instructional and/or self-study, field exercises, hands-on and one-one training.

Office responsibilities can include, but not be limited to:
  • Monitoring and reviewing recorded inventory, inspection, and load rating data
  • Mobilization and demobilization activities
  • BIN folder preparation
  • Project scheduling
  • Monitoring and reviewing "flagged" bridge data

Field contributions can include, but are by no means limited to the following:
  • Providing additional assistance to a Team Leader and their assistant
  • Additional inspection effort required on large or unusual structures
  • Providing additional assistance during team reviews by the Quality Control Engineer
  • Providing additional assistance in the field review of bridge flags and reports by the Quality Control Engineer

Experience and Education:
  • AAS degree only in Civil Engineering Technology or closely related field; or 18 months of verifiable bridge experience in the areas of design, construction, inspection, or other bridge related work. A combination of education and experience will also be considered.
  • BS and MS degrees are not eligible degrees for trainee program.

Qualities for Success:
  • Strong work ethic
  • Ability to communicate clearly
  • Ability to take direction
  • Ability to climb and carry ladders and inspection equipment as needed
  • No fear of heights or outdoor elements
  • A Valid Driver's License and acceptable Motor Vehicle Record (MVR) is required.

About Popli Design Group (PDG)PDG is a well-established multi-disciplinary architecture and engineering firm that has been serving clients since 1982. With four decades of experience and expertise, we have evolved from a transportation engineering firm to a comprehensive, full-service organization with seven office locations in New York State. Our extensive portfolio of successful projects has earned us a trusted reputation among our clients.
Popli Design Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability or protected veteran status, and any other basis protected by applicable local, state, or federal law or Executive Orders.
Good faith salary range and relocation assistance is provided, and salary package will be commensurate with experience.
Salary Description
$20 - $30/ hour

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