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Management Assistant Jobs in Portland, ME (NOW HIRING)

Avesta

Property Management Assistant

Portland, ME · On-site

$20 - $22/hr

Avesta Housing is seeking a dedicated Property Management Assistant to help with managing our portfolio of affordable housing developments. In this essential role, you'll assist with resident ...

Mastoran Corp - LBK, LLC

Manager, Assistant

Gorham, ME · On-site

If you are hands-on and enjoy motivating employees to serve every guest with a smile while looking for an opportunity to progress to other management roles, then we want you to apply now! Assistant ...

Burger King

Manager, Assistant

South Portland, ME · On-site

If you are hands-on and enjoy motivating employees to serve every guest with a smile while looking for an opportunity to progress to other management roles, then we want you to apply now! Assistant ...

Burger King

Manager, Assistant

Portland, ME · On-site

If you are hands-on and enjoy motivating employees to serve every guest with a smile while looking for an opportunity to progress to other management roles, then we want you to apply now! Assistant ...

Burger King

Manager, Assistant

Windham, ME · On-site

If you are hands-on and enjoy motivating employees to serve every guest with a smile while looking for an opportunity to progress to other management roles, then we want you to apply now! Assistant ...

Burger King

Manager, Assistant

Biddeford, ME · On-site

If you are hands-on and enjoy motivating employees to serve every guest with a smile while looking for an opportunity to progress to other management roles, then we want you to apply now! Assistant ...

Burger King

Manager, Assistant

Portland, ME · On-site

If you are hands-on and enjoy motivating employees to serve every guest with a smile while looking for an opportunity to progress to other management roles, then we want you to apply now! Assistant ...

Burger King

Manager, Assistant

Gorham, ME · On-site

If you are hands-on and enjoy motivating employees to serve every guest with a smile while looking for an opportunity to progress to other management roles, then we want you to apply now! Assistant ...

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All JobsManagement JobsManagement Assistant JobsManagement Assistant Jobs in Portland, ME

Management Assistant information

See Portland, ME salary details

$29.3K

$48.9K

$70.2K

How much do management assistant jobs pay per year?

As of Jul 28, 2026, the average yearly pay for management assistant in Portland, ME is $48,902.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,400.00 and $49,000.00 per year, depending on experience, location, and employer.

What are some typical challenges Management Assistants face when supporting multiple executives or departments?

Management Assistants often juggle competing priorities when supporting several executives or departments, which can make time management and prioritization challenging. Balancing varying work styles, communication preferences, and urgent requests requires flexibility and strong organizational skills. Additionally, maintaining confidentiality and professionalism while handling sensitive information is crucial. Effective collaboration and proactive communication help navigate these challenges and ensure smooth workflow across teams.

What are the key skills and qualifications needed to thrive as a Management Assistant, and why are they important?

To thrive as a Management Assistant, you need strong organizational skills, attention to detail, and a solid educational background—often an associate's or bachelor's degree in business administration or a related field. Proficiency with office software such as Microsoft Office Suite, calendar management tools, and sometimes familiarity with project management systems is typically required. Exceptional communication, problem-solving abilities, and discretion are soft skills that set high performers apart in this role. These skills and qualities are crucial for efficiently supporting executives, managing schedules, and ensuring smooth daily operations.

What Does a Management Assistant Do?

A management assistant provides administrative support to managers and the project team within a company or organization. As a management assistant, your duties include responding to emails, answering phone calls, performing research, compiling data, and helping with strategy development. The position is crucial to the smooth daily function of the office. Although career qualifications vary depending on the industry and company, you typically need at least a high school diploma or GED certificate and relevant administrative experience. Additional requirements include strong communication and time management skills, as well as the ability to take direction and handle multiple tasks simultaneously.

What is the difference between Management Assistant vs Administrative Assistant?

AspectManagement AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, management teams, administrative departmentsOffice settings, various industries, support roles
Employer & Industry UsageBusinesses, government agencies, nonprofitsWide range of industries including healthcare, education, retail
Common Search & ComparisonOften compared for similar administrative support roles in management contextsMore general support role, less focused on management

Management Assistants typically work closely with management teams, handling specialized administrative tasks, while Administrative Assistants provide general support across various departments. Both roles require similar credentials but differ in scope and work environment.

What does a Management Assistant do?

A Management Assistant supports managers and executives by handling administrative and organizational tasks. Their responsibilities typically include scheduling appointments, preparing reports, managing correspondence, organizing meetings, and maintaining files. They play a crucial role in ensuring that the office runs smoothly and efficiently. Management Assistants may also conduct research, help with project coordination, and liaise with internal and external stakeholders. This position requires strong communication, organizational, and multitasking skills.
More about Management Assistant jobs
What are the most commonly searched types of Management jobs in Portland, ME? The most popular types of Management jobs in Portland, ME are:
What are popular job titles related to Management Assistant jobs in Portland, ME? For Management Assistant jobs in Portland, ME, the most frequently searched job titles are:
What job categories do people searching Management Assistant jobs in Portland, ME look for? The top searched job categories for Management Assistant jobs in Portland, ME are:
What cities near Portland, ME are hiring for Management Assistant jobs? Cities near Portland, ME with the most Management Assistant job openings:
Management Assistant jobs near you
Infographic showing various Management Assistant job openings in Portland, ME as of July 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,902 per year, or $23.5 per hour.
Case Management Assistant

Case Management Assistant

Encompass Health

Portland, ME

Other

Medical, Dental, Vision, Retirement, PTO

Posted 18 days ago

Encompass Health rating

7.0

Company rating: 7.0 out of 10

Based on 420 frontline employees who took The Breakroom Quiz

417th of 890 rated healthcare providers

Job description

Case Management Assistant Career Opportunity


Recognized for your desire to be a Case Management Assistant
Are you in pursuit of a career that aligns with your personal values and offers room for professional growth? Join us as a Case Management Assistant, a pivotal role dedicated to streamlining workflow, facilitating communications, and enhancing the efficiency of our Case Management department. Engage with local community resources and contribute to a commitment to care that resonates with the needs and values of our patients. This opportunity brings your work closer to both home and heart, allowing you to play a vital part in the orchestration of Case Management operations.


A Glimpse into Our World
At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For Award, among other accolades, which is nothing short of amazing.


Starting Perks and Benefits
At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to:

  • Affordable medical, dental, and vision plans for both full-time and part-time employees and their families
  • Generous paid time off that accrues over time.
  • Opportunities for tuition reimbursement and continuous education.
  • Company-matching 401(k) and employee stock purchase plans.
  • Flexible spending and health savings accounts.
  • A vibrant community of individuals passionate about the work they do!

Become the Case Management Assistant you always wanted to be

  • Coordinate and facilitate Team Conference meetings.
  • Gather, take action on, and maintain Case Management documentation such as referrals, admissions, orders, and schedules.
  • Effectively coordinate communication of daily Case Management Assignment updates.
  • Complete pre- and post-discharge activities to ensure patients, families, and clinicians are aware and prepared.
  • Gather Quality Improvement and department Performance Improvement data.
  • Assist with collection of Key Care Indicators and clinical outcomes data.
  • Assist in regulatory and joint commission survey preparedness activities.

Qualifications

  • High school diploma or equivalent preferred.
  • Proficiency in Microsoft Office products.
  • Strong typing skills with speed and accuracy.
  • Knowledge of medical terminology (preferred).
  • Experience with insurance/payor systems (preferred).
  • Good visual acuity and communication skills.
  • Flexibility to work weekdays/weekends, evenings, or night shifts if necessary.
  • Availability during religious/legal holidays as scheduled.
The Encompass Health Way 

We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing! 
 
At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification. 

What Encompass Health employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Encompass Health logo

About Encompass Health

Sourced by ZipRecruiter

Helping patients regain hope and independence, Encompass Health is a national leader in post-acute care. We operate rehabilitation hospitals in 36 states as well as Puerto Rico. Following the Encompass Way, we are driven by our core values: We proudly set the standard, lead with empathy, do what's right, focus on the positive, and remain stronger together.

Industry

Hospitals

Company size

10,000+ Employees

Headquarters location

Birmingham, AL, US

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