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Mailroom Operations Manager Jobs in Virginia (NOW HIRING)

Mary Baldwin University

Mailroom Coordinator

Staunton, VA · On-site

$15.75/hr

Manages the daily operations of the MBU mailroom by receiving, sorting, preparing, and delivering mail and packages across campus. Provides customer service to students, faculty, staff, and campus ...

EmpowerHome Team

Mailroom Coordinator

Chantilly, VA · On-site

$18 - $23/hr

EmpowerHome Team is looking for a Mailroom Coordinator to help keep our office operations running smoothly and efficiently. In this role, you'll manage incoming and outgoing mail, prepare buyer and ...

Strativia

General Clerk- Scanning Lead

Alexandria, VA · On-site

$18.25 - $21.50/hr

Experience managing mailroom operations in a high-volume environment. * Experience using document capture or imaging software such as OpenText Intelligent Capture, Kofax, Captiva, or similar ...

EmpowerHome Team

Mailroom Coordinator

Chantilly, VA

$16/hr

EmpowerHome Team is looking for a Mailroom Coordinator to help keep our office operations running smoothly and efficiently. In this role, you'll manage incoming and outgoing mail, prepare buyer and ...

Dollar Tree

Mailroom Associate

Chesapeake, VA · On-site

$16 - $20/hr

Manage all facets of Xerox copier operation in the mailroom to include sorting/distribution of all large copy requests, ordering all copier supplies, and placing orders. Participate in cross-training ...

Dollartree

Mailroom Associate

Chesapeake, VA

$16/hr

Manage all facets of Xerox copier operation in the mailroom to include sorting/distribution of all large copy requests, ordering all copier supplies, and placing orders. Participate in cross-training ...

TEKsystems

Mail Clerk Associate

Norfolk, VA

$17.75 - $17.94/hr

... managing logistics, and keeping operations running smoothly behind the scenes. In this position ... Support daily mailroom operations in a fast-paced, process-driven environment * Work both ...

TEKsystems

Mail Clerk Associate

Norfolk, VA

$17.75 - $17.94/hr

... managing logistics, and keeping operations running smoothly behind the scenes. In this position ... Support daily mailroom operations in a fast-paced, process-driven environment * Work both ...

Makwa Global LLC

Shipping & Receiving Clerk

Mclean, VA · On-site

$17.25 - $20.25/hr

Makwa Global is looking for an efficient Shipping & Receiving Clerk to manage the intake and out ... or mailroom operations. * Experience with packaging and kitting (DoD PPP&M experience is a major ...

Intrepidgs

Logistics Program Manager

Mclean, VA

As the Logistics Program Manager , you will ensure performance compliance with contract ... mailroom operations and government vehicle utilization Interface with multiple stakeholders to ...

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Mailroom Operations Manager information

What does a mailroom operations manager do?

A Mailroom Operations Manager oversees the daily operations of a company's mailroom, ensuring the efficient and secure handling, sorting, and distribution of incoming and outgoing mail and packages. They supervise mailroom staff, implement policies and procedures, manage budgets, and ensure compliance with postal regulations. Additionally, they may be responsible for selecting and maintaining mailroom equipment, coordinating with courier services, and optimizing workflow for timely delivery within the organization.

What are the key skills and qualifications needed to thrive as a mailroom operations manager?

To thrive as a Mailroom Operations Manager, you need expertise in mail distribution processes, logistics coordination, and staff supervision, often supported by a background in business administration or logistics management. Familiarity with mail tracking systems, shipping software, and safety protocols is typically required. Strong organizational skills, attention to detail, and effective communication are essential soft skills for leading teams and ensuring accuracy. These competencies are vital for maintaining efficient mailroom operations, minimizing errors, and supporting overall business workflow.

What are some common challenges faced by mailroom operations managers, and how can they be addressed?

Mailroom Operations Managers often encounter challenges such as managing high mail volumes, ensuring timely delivery, and maintaining accuracy in sorting and distribution. Additionally, they must adapt to evolving technologies and security protocols, as well as lead a team that may include both full-time and temporary staff. To address these challenges, successful managers implement efficient workflow processes, invest in staff training, and utilize mail tracking systems to monitor performance and minimize errors.

What is the difference between Mailroom Operations Manager vs Mail Clerk?

AspectMailroom Operations ManagerMail Clerk
ResponsibilitiesOversees mail processing, manages staff, ensures security, and maintains mailroom operationsSorts, distributes, and handles incoming and outgoing mail
CredentialsHigh school diploma or equivalent; experience in mailroom or logistics; leadership skillsHigh school diploma or equivalent; basic organizational skills
Work EnvironmentOffice or mailroom setting, supervising staffMailroom or office environment, performing manual tasks
Industry UsageCommon in large organizations, corporate offices, government agenciesFound in various organizations, including corporate, healthcare, and government

The Mailroom Operations Manager typically oversees the entire mailroom process, managing staff and operations, while the Mail Clerk focuses on sorting and distributing mail. The manager role requires leadership skills and experience, whereas the clerk role is more task-oriented. Both roles are essential in ensuring efficient mail handling within organizations.

Are mailroom operations manager jobs stressful?

Mailroom operations managers oversee the handling and distribution of mail and packages, often working in fast-paced environments that require attention to detail and organizational skills. The job can be stressful during peak times or when managing tight deadlines, but it generally involves routine tasks and clear procedures. Stress levels vary depending on workload, company size, and individual management skills.

What are popular job titles related to Mailroom Operations Manager jobs in Virginia?

For Mailroom Operations Manager jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Mailroom Operations Manager jobs in Virginia look for?

The top searched job categories for Mailroom Operations Manager jobs in Virginia are:

What cities in Virginia are hiring for Mailroom Operations Manager jobs?

Cities in Virginia with the most Mailroom Operations Manager job openings:

Mailroom Operations Manager jobs near you

Mailroom Coordinator

Mary Baldwin University

Staunton, VA • On-site

$15.75/hr

Full-time

Posted 5 days ago

Job description

Position Summary:
Mary Baldwin University is currently seeking a Mailroom Coordinator. This position reports to the Director of Campus Support Services. This is a full-time, non-exempt, benefits-eligible position. Hourly rate is $15.75.
Manages the daily operations of the MBU mailroom by receiving, sorting, preparing, and delivering mail and packages across campus. Provides customer service to students, faculty, staff, and campus partners. Maintains accurate records for efficient mailroom operations.
Primary Duties
  • Mail Processing - Receive, sort, and prepare incoming and outgoing mail & packages.
  • Customer Service - Provide window service, assist customers with mailing procedures, and respond to email and phone inquiries.
  • Student Worker Coordination - Direct, support, and mentor student assistants assigned to the mail room while fostering a respectful and inclusive team environment.
  • Recordkeeping & Organization - Maintain forms, logs, and operational documentation; ensure organized filing systems and general upkeep of the mail room.
  • Bulk Mail Support - Coordinate bulk mailing requirements with campus departments to ensure proper preparation, postage accuracy, and timely delivery.
  • Shipping & Packaging - Assist departments with packaging, documentation, and shipping procedures.
  • Operational Efficiency - Analyze and report utilization efficiencies for mail service platforms, machines, and shipping services across campus.
  • Financial Support - Assist with ordering supplies and invoicing departments as needed.
  • Campus Engagement - Effectively market mailroom services to campus partners and the community and maintain positive relationships with customers and departments.
  • Problem Resolution - Address workplace, employee, and customer concerns to ensure smooth operations.
  • Share space and coordinate schedules with Print Services.
  • Other duties as assigned.
Required Qualifications
  • High School Diploma or equivalent. Valid Virginia driver's license.
  • Ability to learn and apply U.S. Postal Service regulations (prior knowledge preferred but not required).
  • Strong attention to detail, adaptability, and organizational skills.
  • Ability to maintain cleanliness and uphold a professional, positive, and respectful attitude. Demonstrated reliability, punctuality, and ability to represent MBU responsibly.
Physical Requirements
  • Ability to lift and carry up to 50 lbs. independently; heavier items with assistance. Frequent reaching, stooping, kneeling, walking, and stair climbing while carrying loads.
  • Ability to stand or walk for extended periods.
  • Sufficient manual dexterity to operate mailroom equipment.
  • Good vision and hearing (with or without corrective devices).
  • Work performed indoors and outdoors in all weather conditions.
To Apply:
Interested candidates may apply by sending a cover letter and resume to Kay Shirey, Director of Campus Support Services, at ceshirey@marybaldwin.edu .
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