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Mail Services Coordinator Jobs (NOW HIRING)

Goldberg Segalla LLP

Mail Services Coordinator

Buffalo, NY · On-site

$19.25 - $24.25/hr

Goldberg Segalla has an immediate opportunity for a Mail Services Coordinator in its Buffalo office. POSITION SUMMARY: Provide comprehensive mail services support for the assigned office, working ...

United Wholesale Mortgage

Mail Services Coordinator

Pontiac, MI · On-site

$17.50 - $22.25/hr

Gathering mail data and tracking packages. WHAT WE NEED FROM YOU Must Have Qualifications: * High school diploma * Strong attention to detail * Exceptional Client Service skills * Ability to lift 50 ...

CBRE

Mail Services Coordinator

Lansdale, PA · On-site

$17 - $21.75/hr

As a CBRE Mail Services Coordinator, you will be responsible for assisting with basic mailroom operations. This job is part of the Office Operations function. They are responsible for providing ...

CBRE

Mail Services Coordinator - Alpharetta, GA

Alpharetta, GA · On-site

$19.25 - $24.50/hr

The Mail Services Coordinator is responsible for supporting daily shipping, fulfillment, and logistics activities for internal business partners. This role ensures products, materials, and equipment ...

CBRE

Mail Services Sr Coordinator

Boston, MA · On-site

$52K/yr

As a CBRE Mail Services Sr. Coordinator, you will assist with providing administrative support to a large team or department. This job is part of the Office Operations function. They are responsible ...

GovernmentJobs.com

Mail Services Clerk

Galveston, TX · On-site

$15 - $18.25/hr

Job Title Inmate Mail Processor The purpose of this class is to process inmate mail. Duties and ... exertion and coordination of limb and body movement. Unavoidable hazards refer to the job ...

Amerihealth Caritas

Coord Mail Services II

Philadelphia, PA · On-site +1

$18.75 - $24/hr

Reject or return service forms that are incomplete. * Print and mail provider directory when attached. * Log in to external portals to complete the fulfillment and document the SF inside the ...

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

The Position Mail Services supports students, faculty, and staff at Roanoke College, and processes ... Assists the coordination with processing all types of mailings including bulk mailings

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

The Position Mail Services supports students, faculty, and staff at Roanoke College, and processes ... Assists the coordination with processing all types of mailings including bulk mailings

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How much do mail services coordinator jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for mail services coordinator in the United States is $22.64, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $24.04 per hour, depending on experience, location, and employer.

What is a mail services coordinator?

Mail Services Coordinators are professionals responsible for managing the receipt, sorting, distribution, and dispatch of mail and packages within an organization. They ensure that incoming and outgoing mail flows efficiently, often coordinating with postal services and couriers. Their duties may also include maintaining mailroom equipment, tracking deliveries, and upholding security procedures for sensitive documents. Mail Services Coordinators play a key role in supporting office operations and communication.

What skills and qualifications are needed to be a mail services coordinator?

To thrive as a Mail Services Coordinator, you need strong organizational skills, attention to detail, and knowledge of mailroom procedures, typically supported by a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, package tracking systems, and basic office software is often required. Effective communication, time management, and reliability are key soft skills for ensuring smooth mail operations and customer satisfaction. These skills are essential to maintain efficient mail flow, prevent errors, and support overall office productivity.

What challenges do mail services coordinators face and how do they manage high-volume mail periods?

Mail Services Coordinators often encounter significant increases in mail volume during peak periods, such as holidays or company-wide mailings. Managing these busy times requires strong organizational skills, attention to detail, and the ability to prioritize tasks quickly. Effective coordinators prepare by planning ahead, utilizing sorting technology, and collaborating closely with team members to ensure timely distribution. Clear communication with departments expecting incoming or outgoing mail is also key to preventing bottlenecks and maintaining workflow efficiency.

What is the difference between Mail Services Coordinator vs Mailroom Clerk?

AspectMail Services CoordinatorMailroom Clerk
CredentialsHigh school diploma; certifications in mail handling or logistics (optional)High school diploma or equivalent
Work EnvironmentOffice settings, corporate or institutional mailroomsMailrooms, shipping and receiving areas
ResponsibilitiesOversees mail operations, manages staff, coordinates deliveriesSorts, distributes, and processes incoming/outgoing mail

The Mail Services Coordinator typically has broader responsibilities, including supervision and coordination of mail operations, while the Mailroom Clerk focuses on the physical handling and sorting of mail. Both roles are essential in maintaining efficient mail processes within organizations, but the coordinator often requires additional organizational skills and experience.

What cities are hiring for Mail Services Coordinator jobs?

Cities with the most Mail Services Coordinator job openings:

What are the most commonly searched types of Mail Services jobs?

The most popular types of Mail Services jobs are:

What states have the most Mail Services Coordinator jobs?

States with the most job openings for Mail Services Coordinator jobs include:

What are popular job titles related to Mail Services Coordinator jobs?

For Mail Services Coordinator jobs, the most frequently searched job titles are:

Mail Services Coordinator jobs near you
Infographic showing various Mail Services Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $47,088 per year, or $22.6 per hour.

Mail Services Coordinator

Buffalo, NY • On-site

Goldberg Segalla LLP
Law Firms • 201 - 500 employees
Learn more about Goldberg Segalla LLPexternal

$19.25 - $24.25/hr

Full-time

Posted 21 days ago

Key responsibilities

  • Receive, sort, and distribute incoming mail, including legal documents and correspondence.

  • Scan documents, ensure quality and accuracy of scanned images, and assist with print production projects.

  • Print outgoing mail requests, post mail using the firm's postage machine, and deliver mail to the post office.

Job description

Goldberg Segalla is a national civil litigation law firm that represents major national and regional companies and insurance carriers in all aspects of business counseling, risk assessment and dispute resolution including representation in various types of claims, controversies and litigation involving personal and other injuries, property damage, contract disputes and business torts. While our Am Law 200 and Chambers ranked firm employs more than 1,000 people, we operate as one tight-knit and highly collaborative team. 
Goldberg Segalla has an immediate opportunity for a Mail Services Coordinator in its Buffalo office.
POSITION SUMMARY: Provide comprehensive mail services support for the assigned office, working closely with the Firm’s Mail Services Supervisor. This role is ideal for individuals with strong organizational skills, a commitment to maintaining confidentiality, and effective communication abilities. The ability to multi-task, prioritize work, and a willingness to work in a fast-paced production environment are essential.
ESSENTIAL JOB FUNCTIONS: 
  • Receive and sort incoming mail including legal documents, correspondence, and other relevant materials.
  • Scan documents and ensure the quality and accuracy of scanned images.
  • Print outgoing mail requests utilizing various shipping methods.
  • Post mail using the firm’s postage machine and deliver mail to the post office.
  • Assist with print production projects such as creating and preparing trial materials.
  • Distribute mail to the appropriate recipients within the firm.
  • Ability to multi-task, prioritize work, and work efficiently in a fast-paced production environment.
  • Assist in all other office duties assigned, including filing and saving documents for the appropriate file.

REQUIRED SKILLS/ABILITIES & EXPERIENCE:        
  • Associate’s degree or relative experience in an office environment.
  • Regularly required to clearly communicate and exchange information in English
  • Strong organization and time management skills
  • Regularly required to observe and assess data and documents, in printed form and on computer screens
  • May be requested to work beyond normal work hours and weekends for special projects
  • Works well in a team environment
  • Ability to work independently within general guidelines and minimal supervision
  • Ability to recognize the need for confidentiality of information and to maintain such confidences
  • Ability to respond to internal or external inquiries, including those of a sensitive, confidential, or adversarial nature

PHYSICAL/MENTAL DEMANDS: 
  • Regularly required to physically operate routine office equipment such as telephones, computers, copiers, printers, fax machines, etc.
  • Regularly required to sit for extended periods of time.
  • May be required to move objects up to 25 lbs. from one level to another from time to time.
  • Must have reliable means of transportation to work location

 OUR COMMITMENT
Goldberg Segalla is committed to building a workplace where talented people from different backgrounds, experiences, and perspectives can succeed, grow, and lead – together. With a broad national footprint and strong market presence, Goldberg Segalla offers the scale of a growing national firm with a small firm’s connective culture. Join #TeamGS today.

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