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Mail Service Administrator Jobs (NOW HIRING)

Owen Companies

Service Administrator

Fort Worth, TX · On-site

POSITION SUMMARY The Service Administrator supports daily branch operations by combining front-desk ... mail, deliveries, office supplies and other daily branch needs. * Serve as a liason between the ...

Thrivent

Client Service Administrator

Hendersonville, NC · On-site

$18 - $23/hr

Summary The Client Service Administrator (CSA) position is critical for achieving leverage of the ... Performs routine administrative duties such as maintaining office supplies and processing mail

Thrivent

Client Service Administrator

Hummelstown, PA · On-site

$15 - $17/hr

The Customer Service Administrator reports to and is employed by Roots Financial Group. This is an ... Process and distribute incoming physical mail; send outgoing mail * Assist in creating welcoming ...

Thrivent

Client Service Administrator

San Antonio, TX · On-site

$18 - $21/hr

The Client Service Administrator reports to and is employed by Heart of Texas Associates. This is a ... Performs routine administrative duties such as maintaining office supplies and processing mail

Schlaupitz Madhavan

Client Service Administrator

Ann Arbor, MI · On-site

$17.25 - $23.25/hr

The Client Service Administrator will play an important role in keeping client engagements and day ... greeting visitors, managing mail and deliveries, maintaining directories, and coordinating ...

New

CCMSI

Mail Services Clerk

Scottsdale, AZ

$18 - $20/hr

Mail Service Clerk Location : Scottsdale, AZ (Onsite) Schedule: Mon - Frid 8:00 am - 4:30 pm (MST ... As the largest privately-owned Third Party Administrator (TPA), CCMSI delivers customized claim ...

CCMSI

Mail Services Clerk

Scottsdale, AZ · On-site

$18 - $20/hr

Overview Mail Service Clerk Location : Scottsdale, AZ (Onsite) Schedule: Mon - Frid 8:00 am - 4:30 ... As the largest privately-owned Third Party Administrator (TPA), CCMSI delivers customized claim ...

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Mail Service Administrator information

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$10

$24

$48

How much do mail service administrator jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for mail service administrator in the United States is $24.39, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $25.96 per hour, depending on experience, location, and employer.

What is the difference between Mail Service Administrator vs Mail Clerk?

AspectMail Service AdministratorMail Clerk
CredentialsHigh school diploma; certifications in mail handling or logisticsHigh school diploma or equivalent
Work EnvironmentOffice setting, managing mail operationsMailroom or shipping area, sorting and distributing mail
Employer & IndustryCorporate, government, or large organizationsOrganizations with internal mail services
Primary ResponsibilitiesOverseeing mail processing, logistics, and staffSorting, distributing, and handling incoming/outgoing mail

The Mail Service Administrator typically manages mail operations, logistics, and staff, requiring organizational skills and certifications. In contrast, a Mail Clerk focuses on sorting and distributing mail within an organization. Both roles are essential in maintaining efficient mail services but differ in scope and responsibilities.

What cities are hiring for Mail Service Administrator jobs?

Cities with the most Mail Service Administrator job openings:

What are popular job titles related to Mail Service Administrator jobs?

For Mail Service Administrator jobs, the most frequently searched job titles are:

Service Administrator

Billings, MT • On-site

Air Controls- Billings
See more jobs at Air Controls- Billingsexternal

Full-time

Medical, Dental, Vision

Re-posted 23 days ago

Job description

At Air Controls – Billings, we offer a career where you can lead impactful projects and grow your technical and leadership skills. We value a workplace built on merit, openness, and inclusivity—where your contributions matter, collaboration is encouraged, and professional development is supported.

Why Join Air Controls?

  • Mission-driven, inclusive, and collaborative team environment
  • Strong focus on innovation, growth, and continuous improvement
  • Clear development paths and leadership support
  • Opportunity to make a measurable impact on complex, coordinated projects

Employer-paid health, dental, and vision insurance coverage

About the Role

We are seeking a Service Administrator to join our team and play a vital role in supporting our service operations. As the first point of contact for many of our customers, you'll help deliver an exceptional customer experience while ensuring service calls, billing, documentation, and administrative processes run smoothly.

This is an excellent opportunity for someone who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in keeping things organized and accurate. You'll work alongside a knowledgeable team in a collaborative workplace where your contributions are valued, your skills are recognized, and you'll have opportunities to grow professionally.

If you're a proactive problem-solver with strong communication skills, exceptional attention to detail, and a passion for providing outstanding customer service, we'd love to hear from you.


Key Responsibilities: 

  • Answer and direct incoming company phone calls in a professional and courteous manner, creating a service ticket when warranted.
  • Process invoices, service reports, and warranty documentation ensuring technician hours, materials, etc. are accurately accounted for and charged out
  • Upload and submit invoices through customer-specific billing portals, ensuring compliance with each client’s billing requirements and documentation standards
  • Assist with billing inquiries and payment processing
  • Greeting and assist customers and visitors who enter the business, providing a welcoming and professional first impression
  • Uses knowledge of a specific product, service, or other assigned area of expertise to answer inquiries or to forward to the appropriate staff.
  • Prepare and mail invoices to customers, ensuring accurate documentation and timely scheduling of service calls
  • Provides certificates of insurance and W9’s upon request.
  • Performs other clerical tasks as needed, which may include management of mail, management of office supplies, operation of office equipment, and typing.
  • Performs other duties as assigned


Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Ability to work both independently and collaboratively.
  • Strong problem-solving skills
  • Ability to function well in a high-paced and at times stressful environment
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.


Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 50 pounds at times.