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Mail Operations Manager Jobs in Indiana (NOW HIRING)

MalaceHR

Facilities Coordinator

Indianapolis, IN

Key Responsibilities * Provide administrative and operational support to site management ... Liaise with regional mailroom leadership to ensure efficient mail operations * Assist in ...

Slingshot LLC

Mail Services Team Lead

Huntington, IN · On-site

$15 - $18/hr

The Mail Room Team Lead's focus is to sort and receive incoming mail and packages and process ... Supports the store manager with store operations and stands in during the store manager's absence

CFS

Office Manager

Indianapolis, IN · On-site

$55K - $65K/yr

... operations * Manage team calendars, appointments, and meeting logistics. * Handle incoming and outgoing communications, including calls, emails, and mail * Organize files and records, ensuring ...

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Mail Operations Manager information

What does a Mail Operations Manager do?

A Mail Operations Manager oversees the processing, distribution, and delivery of mail within an organization or facility. They are responsible for managing mailroom staff, implementing efficient mail handling procedures, and ensuring compliance with postal regulations. Additionally, they often coordinate with other departments to meet organizational needs, monitor budgets, and maintain security protocols for sensitive information. Their goal is to ensure timely and accurate mail services while optimizing operational efficiency.

How much is the salary of an operations manager?

The salary of a Mail Operations Manager typically ranges from $50,000 to $90,000 annually, depending on experience, location, and the size of the organization. Senior or specialized managers may earn higher compensation, often supplemented with benefits and bonuses.

What are the key skills and qualifications needed to thrive as a Mail Operations Manager, and why are they important?

Success as a Mail Operations Manager requires organizational expertise, knowledge of mailroom procedures, and experience in logistics or facilities management, often supported by a bachelor’s degree or equivalent experience. Familiarity with mail sorting systems, tracking software, and compliance regulations is typically necessary. Strong leadership, problem-solving, and effective communication skills distinguish top performers in this role. These competencies ensure efficient mail flow, regulatory compliance, and a well-coordinated team, which are vital for organizational effectiveness.

What is the highest paid position at USPS?

The highest paid position at USPS is typically the Postmaster General, who oversees the entire postal service and earns a high executive salary. Other top executive roles, such as Chief Operating Officer or Chief Financial Officer, also have high compensation packages. These roles require extensive experience, leadership skills, and often advanced management certifications.

What jobs make around $100,000 a year?

For a Mail Operations Manager, salaries around $100,000 annually are common in large organizations or with extensive experience and certifications. Similar roles in logistics, supply chain management, or operations management often reach this salary level, especially with leadership responsibilities and specialized skills. Factors such as location, industry, and level of experience influence earning potential.

What is the role of a mailroom operations manager?

A mailroom operations manager oversees the receipt, sorting, distribution, and dispatch of mail and packages within an organization. They coordinate logistics, manage staff, ensure security protocols, and often use mail management software to maintain efficient operations.

What is the difference between Mail Operations Manager vs Mail Clerk?

AspectMail Operations ManagerMail Clerk
ResponsibilitiesOversees mail processing, logistics, staff management, and operational efficiencySorts, distributes, and handles incoming and outgoing mail
Required SkillsLeadership, logistics, organizational skills, knowledge of mailing systemsAttention to detail, basic organizational skills, familiarity with mailing procedures
Work EnvironmentOffice or warehouse setting, managerial roleMailroom or front desk area, entry-level role
CertificationsTypically none required, but logistics or management certifications can helpNone required

The Mail Operations Manager focuses on overseeing the entire mail process, managing staff, and ensuring efficiency, while the Mail Clerk handles the day-to-day sorting and distribution of mail. The manager role requires leadership skills and broader responsibilities, whereas the clerk role is more operational and task-focused.

What are some typical challenges a Mail Operations Manager faces in ensuring timely and accurate mail distribution?

Mail Operations Managers often encounter challenges such as managing high mail volumes during peak periods, minimizing sorting and delivery errors, and maintaining compliance with postal regulations. They must also coordinate efficiently with cross-functional teams, including logistics, facilities, and IT, to streamline workflows and resolve any operational bottlenecks. Implementing process improvements and adopting new technologies are key strategies to overcome these challenges and ensure consistent, reliable mail service.
What are popular job titles related to Mail Operations Manager jobs in Indiana? For Mail Operations Manager jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Mail Operations Manager jobs in Indiana look for? The top searched job categories for Mail Operations Manager jobs in Indiana are:
What cities in Indiana are hiring for Mail Operations Manager jobs? Cities in Indiana with the most Mail Operations Manager job openings:
Mail Operations Manager jobs near you
Infographic showing various Mail Operations Manager job openings in Indiana as of July 2026, with employment types broken down into 2% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 1% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.
Print and Mail Services Specialist

Print and Mail Services Specialist

Ricoh USA, Inc.

Indianapolis, IN • On-site

$17.25 - $22/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 6 days ago

Ricoh rating

7.8

Company rating: 7.8 out of 10

Based on 166 frontline employees who took The Breakroom Quiz

53rd of 141 rated electronics manufacturers

Job description

Print And Mail Service Specialist

Position Summary

This role supports daily print production and mailroom operations to ensure accurate and timely delivery of outbound patient communications. The position focuses on high-volume document handling, mail preparation, and operational efficiency in a production-driven environment.

Job Duties and Responsibilities

  • Print outbound patient letters and documentation on a daily basis
  • Operate mailroom equipment, including inserters and postage meters
  • Prepare, sort, and distribute outgoing mail in accordance with carrier requirements
  • Ensure accuracy and quality of printed materials and mail assembly
  • Coordinate daily mail handoff to courier/carrier
  • Track, record, and report daily production and volume metrics
  • Maintain organized workflows and meet daily processing deadlines
  • Respond to basic customer requests or inquiries in a professional manner
  • Monitor and replenish mailroom supplies (paper, envelopes, toner, etc.)
  • Maintains printer fleet tools/databases

Qualifications (Education, Experience and Certifications)

  • High School Diploma or equivalent required
  • Prior experience in print production, mailroom operations, or high-volume document handling preferred
  • Strong attention to detail and organizational skills
  • Ability to perform repetitive, production-based tasks with consistency and accuracy
  • Basic comfort with computers and production equipment (no advanced IT knowledge required)
  • Professional demeanor and ability to communicate effectively
Preferred Experience
  • Experience operating inserters, printers, and/or mailroom equipment
  • Familiarity with production metrics tracking or reporting
  • Background in healthcare mail operations or regulated environments (a plus, not required)

KNOWLEDGE, SKILLS, And Abilities

  • Excellent customer service skills
  • Good project management skills and ability to prioritize tasks
  • Strong technical knowledge of network and site-specific printers, and company products

Working Conditions, MENTAL AND PHYSICAL DEMANDS

  • Typically works in an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level
  • Requires internal contact within department and with other corporate personnel, and external contact with customers, agencies, vendors, etc.
  • Work assignments are diversified. Examples of past precedent are used to resolve work problems. New alternatives may be developed to resolve problems
  • Modest physical effort is required. Work does require walking, standing, bending, reaching, lifting or carrying objects that may weigh up to 50 lbs. (e.g., papers, books, files and small parts, etc.)
  • Requires moderate dexterity - regular application of basic skills (calculator, keyboard, hand tools, and eye/hand coordination

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

  • Choose from a broad selection of medical, dental, life, and disability insurance options.
  • Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
  • Augment your education with team member tuition assistance programs.
  • Enjoy paid vacation time and paid holidays annually
  • Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

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