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Mail Insert Jobs in New York (NOW HIRING)

Custom Staffing

Mailroom Associate

New York, NY · On-site

$30 - $32/hr

Equipment Operation & Basic Maintenance Hands-on skill operating mail processing equipment (postage meters, scanners, inserters) and print shop machinery (digital printers, cutters, folders, binders)

AvalonBay Communities, Inc.

Mailroom Clerk

Manhattan, NY · On-site

$31K - $46K/yr

... and insertion, creating certified mail forms and applying proper postage. -Enter USPS, FEDEX and UPS tracking data into system for verification of payments or documents received. -Scanning and ...

Opensity Solutions

Service Specialist

Kenilworth, NJ · On-site

Operate mail processing equipment such as postage meters, scanners, inserters, and package tracking systems. * Maintain accurate records of incoming and outgoing shipments. * Coordinate with carriers ...

Opensity Solutions

Service Specialist

Kenilworth, NJ · On-site

Operate mail processing equipment such as postage meters, scanners, inserters, and package tracking systems. * Maintain accurate records of incoming and outgoing shipments. * Coordinate with carriers ...

K2services

Service Specialist

Kenilworth, NJ · On-site

Operate mail processing equipment such as postage meters, scanners, inserters, and package tracking systems. * Maintain accurate records of incoming and outgoing shipments. * Coordinate with carriers ...

JRG Partners

Marketing Specialist

Queens, NY · On-site

$65K/yr

Coordinate mail drops and follow fulfillment and postal guidelines * Create insertion orders for the publications for ad placement and prepare purchase orders * Process monthly advertising invoices ...

Hofstra University

Mailroom Clerk, Grade B

Hempstead, NY · On-site

$34K/yr

... Mail Services technologies and learns to use print production equipment such as large-format printers, cutters, folders, laminators, shrink wrappers, binders, and inserters. * Prepares, prints, and ...

Hofstra University

Mailroom Clerk, Grade B

Hempstead, NY · On-site

$34K/yr

... Mail Services technologies and learns to use print production equipment such as large-format printers, cutters, folders, laminators, shrink wrappers, binders, and inserters. * Prepares, prints, and ...

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All JobsMail Insert JobsMail Insert Jobs in New York

Mail Insert information

What are the key skills and qualifications needed to thrive as a mail inserter, and why are they important?

To thrive as a Mail Inserter, you need attention to detail, manual dexterity, and a high school diploma or equivalent. Familiarity with automated mail inserting machines, basic computer systems, and sometimes postal software is typically required. Reliability, time management, and the ability to work efficiently as part of a team are valuable soft skills in this role. These skills ensure accurate, timely processing of mail, minimizing errors and supporting smooth mailroom operations.

What is a mail insert?

Mail inserts are printed materials, such as flyers, brochures, coupons, or promotional offers, that are placed inside envelopes or packages along with the main mailing item. They are commonly used by businesses to provide additional information, advertise products or services, or offer special deals to recipients. Mail inserts are carefully designed and strategically placed to catch the attention of the recipient and encourage a desired action, such as making a purchase or visiting a website.

What is the difference between Mail Insert vs Mail Clerk?

AspectMail InsertMail Clerk
Primary RoleAssembles and inserts documents, promotional materials, or items into envelopes or packagingSorts, distributes, and manages incoming and outgoing mail within an organization
Skills & CertificationsBasic mailing and assembly skills, attention to detailKnowledge of mailing procedures, organization skills, possibly forklift or handling certifications
Work EnvironmentManufacturing or mailing facilities, production linesOffice settings, mailrooms, distribution centers
Industry UsagePrinting, mailing services, fulfillment centersCorporate offices, postal services, logistics companies

Mail Insert workers focus on assembling and inserting materials into packages or envelopes, often in production environments. Mail Clerks handle the sorting, distribution, and management of mail within organizations. While both roles involve mailing tasks, Mail Insert roles are more production-oriented, whereas Mail Clerks focus on mail logistics and organization.

What are some common challenges faced by mail insert operators, and how can they be addressed on the job?

Mail Insert operators often face challenges such as managing high-volume workloads under tight deadlines and ensuring accuracy while handling repetitive tasks. To address these, it's important to develop strong attention to detail, maintain organizational systems, and regularly communicate with team members to resolve machine errors or supply shortages quickly. Building familiarity with the equipment and following safety protocols also helps minimize downtime and improve efficiency. Team collaboration and proactive problem-solving are key to a smooth workflow in this role.
What are popular job titles related to Mail Insert jobs in New York? For Mail Insert jobs in New York, the most frequently searched job titles are:
What job categories do people searching Mail Insert jobs in New York look for? The top searched job categories for Mail Insert jobs in New York are:
What cities in New York are hiring for Mail Insert jobs? Cities in New York with the most Mail Insert job openings:
Mail Insert jobs near you

Mailroom Associate

Custom Staffing

New York, NY • On-site

$30 - $32/hr

Temporary

Medical, Dental, Vision

This job post has expired today. Applications are no longer accepted.

Job description

Our client, a financial institution located in the financial district is seeking a long term full time Mailroom Associate to joing their growing team.
Monday-Friday 7a-4p flexible for 8a-5p.
$30.00-$32.00 per hour

Must be able to tracvel to their East Rutherford, NJ location as needed.
Job Description:
• Mail & Material Handling
Ability to sort, bundle, label, and distribute mail and printed materials accurately while following routing rules, deadlines, and security procedures. Attention to detail is critical to avoid mis delivery or reprints.
• Equipment Operation & Basic Maintenance
Hands-on skill operating mail processing equipment (postage meters, scanners, inserters) and print shop machinery (digital printers, cutters, folders, binders). Includes clearing jams, changing supplies, and identifying mechanical issues early.
• Quality Control & Inspection
Ability to physically inspect mail pieces and printed products for defects such as misprints, incorrect addresses, poor alignment, or damaged items—ensuring compliance with postal regulations and print standards before release.
• Manual Dexterity & Safety Awareness
Strong hand-eye coordination for tasks like feeding machines, trimming, packaging, sealing, and palletizing materials, while consistently following safety procedures, PPE requirements, and ergonomics to prevent injury.
• Time Management Under Production Pressure
Skill in physically managing workflow during peak volumes—prioritizing urgent jobs, meeting cutoff times, and maintaining productivity without sacrificing accuracy or safety.
Experience using systems like:
• USPS, FedEx, UPS shipping platforms
• Internal tracking tools (like BearTracks or similar)
Must be able to lift up to 40 lbs
Be well versed with MS Office