Mail Associate Jobs in Minnesota (NOW HIRING)

Job Description

We are currently seeking an Accounts Payable Associate to maintain accounts payable functions, ensuring the timely and accurate payment of invoices. This role requires strong communication skills to interact with staff at all levels in a dynamic environment. The ideal candidate will be flexible, inventive, dedicated, and efficient, with a high level of integrity and confidentiality.

Responsibilities

• Process invoices by distributing department mail and scanning/routing invoices for coding and approval.
• Maintain scanner equipment.
• Ensure accurate and timely processing of all invoices for payment.
• Research and resolve past due balances or disputes.
• Assist with Dataloads and weekly Sales Tax Field reporting.
• Contribute to month-end close processes and supplier statement reviews.
• Review unaccounted reporting and resolve outstanding activity.
• Address missing invoice attachments and resolve issues when applicable.
• Participate in systems testing as needed.
• Provide daily queue metrics to the Accounts Payable Supervisor.
• Escalate issues requiring further support to the Accounts Payable Supervisor or Manager.
• Engage in department projects and company initiatives as required.

Essential Skills

• Experience with 3-way matching and Accounts Payable.
• Proficiency in invoice processing and accounting.
• Familiarity with construction industry financial practices.
• Knowledge of Oracle systems.

Additional Skills & Qualifications

• Bachelor's degree in Accounting or Finance, or an Associate's Degree with at least 6 months of relevant experience.
• Ability to perform in a dynamic, ever-changing environment.
• Strong written and verbal communication skills.
• Attention to detail and ability to work within deadlines.

Work Environment

The Accounts Payable team consists of approximately 22-25 people, with this role reporting to the AP Supervisor. The office setup is modern and comfortable, with around 6-7k employees in this shared service location housing the majority of Accounting and Finance operations. The role operates on a hybrid model, requiring three days in the office and two days working from home, with flexibility in choosing the days. The team processes around 150+ invoices per day per person, involving tasks such as invoice entry, PO Matching, and Electronic Workflow Processing. This group serves as a feeder for other roles in Accounting/Finance and leadership opportunities within Accounts Payable.

This is a Permanent position based out of Minneapolis, MN.

The pay range for this position is $52000.00 - $65000.00/yr.

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This is a hybrid position in Minneapolis,MN.

This position is anticipated to close on Jul 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.