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Job Title: Associate

Location: 145 Wyckoff Rd

Department Name: Real Estate

Req #: 0000253946

Status: Hourly

Shift: Day

Pay Range: $32.15 - $40.19 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Real Estate Associate will provide project coordination support to RWJBH Real Estate Development team and assist in the assembly, coordination, and flow of communications for the Real Estate Development Department in order to enable proper office operations and to provide administrative support to the Project Manager, Ambulatory Real Estate Planning & Activation.

He/she will create capital requests, facilitate contracts, maintain documentation, and assist with coordination of all efforts and programs in conjunction with the Project Manager under the supervision of the SVP, Real Estate Development.

Qualifications:

Required:

• HS diploma or GED equivalent
• Associates degree or 2 years of experience minimum as a project coordinator and/or administrator for a construction company or similar industry.
• Proficient computer skills with MS Office.
• Excellent time management skills and ability to multitask and prioritize work.
• Excellent written and verbal communication, interpersonal, organizational, and decision-making skills required.
• Attention to detail and problem-solving skills.

Preferred:

• Bachelor’s Degree preferred
• Experience with PeopleSoft, Yardi and/or Strata a plus.

Scheduling Requirements:

• Full-Time, hourly position– 37.5 hours a week
• On-site in Eatontown, NJ

Essential Functions:

• Provide project coordination support to RWJBH Real Estate Development team.
• Responsible for administrative coordination functions in support of the Real Estate Development Department to include meeting reporting and scheduling, coordination of management systems activities, and vendor/customer follow-up and support.
• Create capital requests and upload supporting documentation within the capital approval system under the direction of the Project Manager.
• Manage administrative duties by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, purchase order requisitions are created and reviewed, and that clerical functions are properly submitted and monitored such as IT requests, meeting invitations, etc.
• Facilitate standard agreements and contracts between vendors and consultants under the supervision of Project Manager.
• Obtain quotes, create purchase order requisitions, process invoices, and follow up on payments as well as check requests and resolve discrepancies.
• Assist in updating the ambulatory capital schedule and project inventory under the direction of the Project Manager.
• Create project reports by exporting data from internal capital, financial and project management systems.
• Organize project related paperwork, reporting, document filing, ensure all materials are current and properly filed and stored.
• Upload documents to respective systems.
• Record minutes and take detailed notes during meetings as required.
• Manage SVP Real Estate Development, VP Real Estate, and Project Managers schedules, calendars, and appointments.
• Position requires initiative and judgment and must be able to always maintain confidentiality.
• Performs other duties as assigned.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

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