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List Manager Jobs in California (NOW HIRING)

Apex Informatics

Events Manager

Pleasanton, CA · On-site

List Manager * * Manage and maintain employee list of all Workmates and assignments. * Ensure form is fully filled out by all conference support & teams: * Ensure the schedule remains updated.

Foodshare Inc

Development Manager

Oxnard, CA · On-site

$85K - $90K/yr

Manage the execution of Food Share's direct mail program, including coordination with external vendors, list management, segmentation, suppression, timelines, and reporting. * Manage Food Share ...

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List Manager information

What is a list manager?

A List Manager is a professional responsible for maintaining, organizing, and updating lists of contacts or data, often for marketing, communication, or operational purposes. They ensure that the information is accurate, up-to-date, and compliant with relevant privacy regulations. List Managers may also segment lists for targeted campaigns, remove duplicates, and manage subscription preferences. This role is crucial for organizations that rely on accurate data for effective outreach and customer relationship management.

What are the key skills and qualifications needed to thrive as a list manager, and why are they important?

To excel as a List Manager, you need strong organizational skills, attention to detail, and experience with data management—often supported by a background in marketing, communications, or information management. Familiarity with customer relationship management (CRM) software, email marketing platforms, and data analysis tools is typically required. Effective communication, problem-solving, and the ability to collaborate across teams are standout soft skills in this role. These abilities ensure accurate list segmentation, successful campaign execution, and optimal audience engagement for business growth.

What are the main challenges a list manager faces in maintaining data accuracy and compliance?

A List Manager often encounters challenges such as ensuring data accuracy, keeping lists up to date, and complying with privacy regulations like GDPR and CAN-SPAM. This requires regular audits, deduplication, and verification of contact information. Additionally, List Managers must collaborate closely with marketing, sales, and IT teams to implement best practices and safeguard sensitive data. Staying informed about evolving compliance requirements and leveraging the right tools can help mitigate these challenges and ensure effective list management.

What is the difference between List Manager vs Data Analyst?

AspectList ManagerData Analyst
Required CredentialsExperience with list management tools, basic database knowledgeDegree in statistics, data science, or related field; proficiency in data analysis software
Work EnvironmentMarketing, customer outreach, email campaignsBusiness intelligence, market research, reporting
Employer & Industry UsageMarketing firms, e-commerce, CRM teamsFinance, healthcare, consulting, tech
Search & Comparison IntentUnderstanding list management roles, skills, and toolsAnalyzing data, interpreting trends, reporting insights

The List Manager primarily focuses on organizing and maintaining contact lists for marketing and outreach efforts, often working with CRM systems. Data Analysts interpret complex data sets to provide actionable insights across various industries. While both roles involve data handling, List Managers concentrate on list quality and segmentation, whereas Data Analysts focus on data analysis and reporting.

What are the most commonly searched types of List jobs in California?

The most popular types of List jobs in California are:

What are popular job titles related to List Manager jobs in California?

For List Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching List Manager jobs in California look for?

The top searched job categories for List Manager jobs in California are:

What cities in California are hiring for List Manager jobs?

Cities in California with the most List Manager job openings:

List Manager jobs near you
Infographic showing various List Manager job openings in California as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, and 3% Contract. Highlights an 79% Physical, 3% Hybrid, and 18% Remote job distribution.

Events Manager

Apex Informatics

Pleasanton, CA • On-site

Full-time

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Title: Events Manager,
Pleasanton, CA, 2-3 days onsite
Must Have
  • Brand Events PM
  • Collaboration Skills
  • Corporate Event Manager
  • Events Management
  • google sheets
  • Google slides
  • Microsoft Outlook
  • Project Management
  • Scheduling
  • Slack
  • VIP handling
  • VIP management
  • VIPs management

Nice To Have
  • Rainfocus experience

JOB DESCRIPTION
Join the Experience Marketing team to lead the strategy and management of employee scheduling and the execution of the VIP program for DevCon (June) and Workday Rising (September). In this business critical role you will be a pivotal piece of the Operations workstream providing key support for all attending Workmates, and our VIP of attendees (Workday Executives, Customers, and Third-Party talent/speakers). This will include:
Employee Scheduler
Pre-event:
  • Employee Support Strategy
      • Confirm employee support strategy by building out requirements in order to confirm a list of employee attendees. This will include support from various teams for areas like:
        • Breakout Sessions
        • Keynote
        • Sales, Field, and Executive Meetings
        • Expo
        • Marketing Core Team
        • Marketing PMO, Events, Corp Comm, Creative, EAs
        • Ask the Expert
        • Executives
        • Sponsors (and Partners)
        • Analysts and Media
        • Video
        • Customer Marketing
      • Design pre-registration form in partnership with our registration team in RainFocus (event registration tool) to gather employee attendee information to be used for review and approval to register:
        • Arrival/departure dates
        • Expertise / Role
        • Available windows to staff
        • Contact information
        • Emergency sub
  • List Manager
      • Manage and maintain employee list of all Workmates and assignments.
      • Ensure form is fully filled out by all conference support & teams:
      • Ensure the schedule remains updated.
      • Manage all updates, swaps, removals, and/or add employees as needed.
      • Upload and maintain the approved lists in the scheduling tool.
  • Support Speaker and Expo List Management:
    • Work with EXPO leads to confirm staffing needs, how it will work, and where to assign.
    • Gather and consolidate all required workers to staff expo areas, including but not limited to:
      • product demos/solutions
      • Services
      • Culture (i.e. VIBE, Opportunity Onramps, etc.)
      • Activations mapping to Keynote
      • Welcome and wayfinding counters
      • Industries zone
    • Support Single, Double, and Triple Session speaker job assignments & communications:
      • Work with the content team to collect the list of session speakers who are tasked to also support shift(s) .
      • Align to Expo volunteer shift needs.

Onsite:
  • Create and distribute daily staffing sheets and issue daily "no show" reports.
  • Manage employee check-in area and lounge:
    • Scan employee volunteers for shifts onsite.
    • Advise to the agency as to what is needed for the space - tables, chairs, power, etc.
    • Communicate back to employee leads where this area will be so they can inform employees.
    • Have lounge area added to support maps/communications.
    • Fill in with volunteer shifts as needed, due to employee no-show or illness.

VIP Manager
  • Executing VIP Strategy
    • Meeting with subject matter experts to learn of the ins and outs of management.
    • Create a VIP project plan and confirm milestones to achieve full VIP strategy which includes:
      • Communication plan
      • Resources like VIP tracker, VIP deck, VIP FAQ, etc.
    • Execute all deliverables, experience, and perks for tiers of support.
    • Enforce governance based on VIP tiers and established criteria.
    • Establish relationships with key partners including by not limited to Executive Assistants, Housing lead, agency support staff, operations, Chiefs of Staff, security, etc.
    • Support Operations Lead with all agency and VIP initiatives
    • Possess existing relationships with key stylists, editors, producers and influence rs
    • Contribute to innovative and tactical communications strategies
    • Acts as the single point of contact responsible for the successful planning and execution of all VIPs attending Workday Rising which includes:
      • Workday Executives
      • Third Party Speakers / Talent
      • Customers
    • Prepares VIP agendas prior to visit, provides corporate materials and binders, and coordinates gifts
    • Performs a wide range of administrative support duties as required, including but not limited to: using advanced PC/Mac applications, filing, directing phone and in-person requests for information, preparation of correspondence, travel coordination, etc.
    • Manages the VIP coordination with approved external vendors
    • Work closely with Operations Lead to ensure all VIP expenses are within budget
    • Maintains accurate records for the VIP operations and maintains a live working schedule and notes for all activities at Workday Rising for VIPs.
    • Performs a wide range of special projects as assigned by Operations Lead.
    • The main responsibilities of this position include managing the portfolio of VIP Workday Rising attendees delivering high-quality service and experience to these attendees.
    • Devise and implement strategies to drive VIP experience, scale the program, and proper governance•
    • Craft personalized and unforgettable experiences for VIPs, fostering a deeper affinity with the Workday brand.
    • Provide prompt and effective responses to inquiries from VIPs, swiftly resolving any issues or concerns they may have in a timely manner
    • Generate detailed reports on the VIP member portfolio, tracking key metrics and delivering valuable insights on their performance and preferences
    • As needed, contribute to the planning, attendance, and hosting of exclusive events for VIPs

Onsite:
  • Performs all operational aspects of the VIP program including shipping and receiving, room drops, airport transfers, housing upgrades, badge pickup/delivery/printing, VIP data and records storage.
  • Coordinate with VIP assistants/handlers to ensure all arrivals and departures are executed to expectation and flawlessly.

Skills Needed:
  • Organization
  • Communication
  • High attention to detail.
  • Collaboration
  • Experience Design
  • Events
  • Cross-functional
  • Customer service
  • Possesses great self-confidence and an outgoing personality
  • Excellent interpersonal skills with an emphasis on relationship building, retention, and growth
  • Demonstrates an irrepressible positive and winning attitude
  • Self-starter with the ability to work independently
  • Detail-oriented with excellent problem-solving skills
  • Team player who can work well in a collaborative environment

Experience Needed:
  • Experience managing 1000+ employee schedules over a multi-day event.
  • Scheduling tool management.
  • Microsoft Outlook
  • Slack
  • Google sheets, docs, slides, and forms.
  • Experience with RainFocus a plus.
  • Executive Assistant experience is highly desirable.

Apply