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Executive Assistant To Property Manager Jobs in California

Rehab United

Executive Assistant to CFOO

San Diego, CA · On-site

$25 - $35/hr

Executive Assistant to CFOO Rehab United is a family-owned private practice specializing in ... Serve as an administrative liaison with property managers across company facilities and clinic ...

ConAm Management

Executive Assistant

San Diego, CA · On-site

$34 - $40/hr

Provide executive-level administrative support to the CFO, including managing priorities ... in Property Management. We offer a competitive pay, comprehensive benefits package , that make ...

Backus Properties

Executive Assistant

Salinas, CA · On-site

$69 - $89/hr

Anticipate challenges and proactively solve problems to keep everything on track. What You Bring * 1+ years of experience as an Executive Assistant, ideally in real estate, property management, or a ...

New

HIKINEX

Executive Assistant to Founder

Bodega Bay, CA · On-site

Executive Assistant to Founder - Full Time Location: San Francisco Overview We are seeking a highly ... Manage complex, high-volume calendar scheduling, including prioritization, conflict resolution, and ...

Hikinex

Executive Assistant to Founder

San Francisco, CA · On-site

Executive Assistant to Founder - Full Time Location: San Francisco Overview We are seeking a highly ... Manage complex, high-volume calendar scheduling, including prioritization, conflict resolution, and ...

Bh-Properties

Assistant Property Manager

San Diego, CA · On-site

$70 - $85/hr

ASSISTANT PROPERTY MANAGER www.bhproperties.com COMPANY BH Properties is a privately held ... management to include the General Manager, Property Manager, Senior Asset Manager, Executive ...

BH Properties

Assistant Property Manager

San Diego, CA · On-site

$70 - $85/hr

ASSISTANT PROPERTY MANAGER www.bhproperties.com COMPANY BH Properties is a privately held ... management to include the General Manager, Property Manager, Senior Asset Manager, Executive ...

BH Properties

Assistant Property Manager

San Diego, CA · On-site

$70K - $85K/yr

ASSISTANT PROPERTY MANAGER www.bhproperties.com COMPANY BH Properties is a privately held ... management to include the General Manager, Property Manager, Senior Asset Manager, Executive ...

BH Properties

Assistant Property Manager

San Diego, CA · On-site

$70K - $85K/yr

ASSISTANT PROPERTY MANAGER www.bhproperties.com COMPANY BH Properties is a privately held ... management to include the General Manager, Property Manager, Senior Asset Manager, Executive ...

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All JobsTo Property JobsExecutive Assistant To Property Manager JobsExecutive Assistant To Property Manager Jobs in California

Executive Assistant To Property Manager information

What does an executive assistant to a property manager do?

An Executive Assistant to a Property Manager provides administrative and organizational support to property managers, helping them oversee residential or commercial properties. Their duties often include scheduling appointments, handling correspondence, maintaining records, coordinating tenant communications, and assisting with property inspections or maintenance requests. They play a key role in ensuring the property manager's daily operations run smoothly and efficiently. Additionally, they may help prepare reports, process invoices, and handle confidential information related to tenants and property finances.

What are the key skills and qualifications needed to thrive as an executive assistant to a property manager?

To thrive as an Executive Assistant to a Property Manager, you need strong organizational skills, attention to detail, and knowledge of property management practices, usually supported by administrative experience or relevant coursework. Familiarity with property management software, scheduling tools, and office productivity suites is typically required. Excellent interpersonal communication, discretion, and the ability to multitask set standout candidates apart. These skills ensure efficient office operations, effective support for the property manager, and a positive experience for tenants and vendors.

What is the difference between Executive Assistant To Property Manager vs Leasing Coordinator?

AspectExecutive Assistant To Property ManagerLeasing Coordinator
Primary RoleSupports property management operations and administrative tasksHandles leasing processes and tenant screening
Required CredentialsAdministrative experience, possibly real estate or property management knowledgeReal estate license or leasing experience often preferred
Work EnvironmentOffice-based, supporting property management teamOffice and on-site visits for property tours and tenant interactions
Industry UsageCommonly employed in property management firms and real estate companiesPrimarily in leasing offices and property rental agencies

The Executive Assistant To Property Manager focuses on administrative support within property management, while the Leasing Coordinator specializes in tenant leasing and rental processes. Both roles are essential in real estate but serve different functions within the industry.

What are top 3 skills for an executive assistant to property manager?

An executive assistant to a property manager should have strong organizational skills to handle multiple tasks efficiently, excellent communication abilities for liaising with tenants and vendors, and proficiency with office software and property management tools. Attention to detail and the ability to prioritize are also essential for managing schedules, documentation, and property-related correspondence.

What are popular job titles related to Executive Assistant To Property Manager jobs in California?

For Executive Assistant To Property Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Property Manager jobs in California look for?

The top searched job categories for Executive Assistant To Property Manager jobs in California are:

What cities in California are hiring for Executive Assistant To Property Manager jobs?

Cities in California with the most Executive Assistant To Property Manager job openings:

Executive Assistant To Property Manager jobs near you
Infographic showing various Executive Assistant To Property Manager job openings in California as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Executive Assistant to CFOO

Rehab United

San Diego, CA • On-site

$25 - $35/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

Executive Assistant to CFOO
Rehab United is a family-owned private practice specializing in physical therapy, massage/wellness and fitness. We provide services to seven clinic locations across San Diego County. Our company prides itself on having a fun, family-oriented and community-centric culture, which has earned us recognition as one of San Diego's Best Places to Work by The San Diego Business Journal and one of the Top Company Cultures in the nation by Entrepreneur Magazine. We have also been recognized as one of San Diego's Best Physical Therapists by Expertise, as well as San Diego's Best Rehab Center and Sports Massage Provider by Competitor Magazine.
Our company is positioned to grow exponentially over the next couple of years, and we are looking for an upbeat, friendly, dedicated, results-driven Executive Assistant to the Chief Financial & Operations Officer (CFOO) to add to our growing team. This individual will provide high-level administrative, operational, and logistical support while helping keep corporate operations, facilities, events, and executive priorities running smoothly.
Key Responsibilities:
The following is a representation of some of the main areas of focus for our Executive Assistant to CFOO. For the full job description, please contact us for more detailed information. Essential Job Responsibilities:
  • Proactively manage complex executive calendars, resolve scheduling conflicts, and coordinate end-to-end travel logistics for executive leadership.
  • Draft and manage clear, professional email communications with internal staff, company leaders, vendors, and external parties while appropriately representing the CFOO's office.
  • Support special administrative projects, data collection, and report preparation with a high level of accuracy and attention to detail.
  • Maintain strict confidentiality when handling sensitive business, financial, and operational information.
  • Oversee headquarters inventory, including warehouse organization, stock replenishment, and distribution of equipment and supplies to clinic locations and other facilities.
  • Serve as a primary operational contact for facility vendors, coordinating service contracts, recurring maintenance, and issue resolution.
  • Manage headquarters supply ordering and general operational needs.
  • Assist with planning, logistics, coordination, and on-site execution of company events, staff functions, and leadership meetings.
  • Serve as an administrative liaison with property managers across company facilities and clinic locations.
  • Investigate, track, and independently resolve vendor billing, service, and operational discrepancies on behalf of leadership.
  • Oversee business filings, permits, statements of information, and local facility licensing requirements across corporate entities.
Required Skills:
  • Excellent written and verbal communication skills with the ability to communicate professionally and confidently with employees, leadership, vendors, and external partners.
  • Highly organized with exceptional attention to detail and the ability to manage multiple priorities without letting important details slip through the cracks.
  • Self-sufficient and resourceful with a strong initiative and "go-getter" mentality.
  • Strong problem-solving skills and the ability to exercise sound independent judgment.
  • Ability to take ownership of responsibilities and follow projects through to completion with minimal supervision.
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information.
  • Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint, as well as modern office productivity tools.
  • Ability to occasionally lift or move equipment and supplies weighing up to 30 lbs.
Preferred Experience:
  • Previous experience supporting an executive, leadership team, or senior-level professional.
  • Experience managing complex calendars, travel arrangements, vendors, facilities, or operational logistics.
  • Experience coordinating company events, meetings, or other large-scale projects.
  • Experience working in a fast-paced environment requiring a high degree of independence and organization.
  • Experience working with multiple locations, facilities, or business entities is a plus.
Incentives/Benefits:
  • Medical, Dental, Vision and Life/AD&D benefit options
  • 401(k) Retirement Program with Company Match
  • Vacation and Holiday Pay
  • Sick Pay (in accordance with State and City law)
  • Free Fit Societe gym membership
  • Discounts on Massage Therapy

Compensation: $25.00-35.00/hour, depending on experience and qualifications
Department Operations Locations RUHQ Remote status Hybrid Hourly salary $25 - $35 Employment type Full-time

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