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Assistant Estate Manager Jobs in California (NOW HIRING)

Meissner Commercial Real Estate Services

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Senior Portfolio Manager

San Diego, CA · On-site

$117K - $130K/yr

Interfaces with and supervises Real Estate Managers and Property Assistants in their day-to-day management of properties to ensure deadlines and commitments are met; and reviews budgets, monthly ...

Agam Real Estate

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Real Estate Assistant - Part-Time

San Jose, CA · On-site

$35 - $40/hr

... Real Estate Assistant . The ideal candidate thrives in a fast-paced environment, is highly ... Calendar Management: Maintain and update office and agent calendars, effectively scheduling ...

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Assistant Estate Manager information

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How much do assistant estate manager jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for assistant estate manager in California is $18.70, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $21.35 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an assistant estate manager, and why are they important?

To thrive as an Assistant Estate Manager, you need a solid understanding of property management, budgeting, and maintenance principles, often supported by relevant experience or a degree in hospitality, business, or property management. Familiarity with property management software, scheduling tools, and basic accounting systems is typically required. Strong organizational skills, attention to detail, and excellent interpersonal communication help in managing staff, contractors, and residents. These skills ensure the efficient operation and upkeep of estates while maintaining high service standards for property owners and guests.

What is the difference between Assistant Estate Manager vs Property Coordinator?

AspectAssistant Estate ManagerProperty Coordinator
CredentialsRelevant estate management certifications, experience in property operationsReal estate or property management certifications often preferred
Work EnvironmentLuxury estates, commercial properties, high-end residentialProperty management offices, residential communities, commercial sites
Employer & IndustryReal estate firms, property management companies, luxury estate ownersReal estate agencies, property management firms, residential complexes
Search & Comparison IntentUnderstanding estate management roles, career progressionProperty management tasks, coordination roles

The Assistant Estate Manager typically oversees estate operations, coordinating staff and managing property maintenance, often requiring estate-specific certifications. The Property Coordinator focuses on supporting property management tasks, handling administrative duties, and assisting in daily operations. While both roles work within the real estate industry, the Assistant Estate Manager has a broader operational scope, whereas the Property Coordinator emphasizes administrative support.

What are some common challenges faced by an assistant estate manager, and how can they be addressed?

Assistant Estate Managers often encounter challenges such as balancing multiple priorities, coordinating with various staff members, and responding to unexpected issues on the property. Staying organized, maintaining clear communication, and developing strong problem-solving skills are essential for success in this role. Building good relationships with both the estate team and external vendors can help ensure smooth operations and quick resolution of any issues that arise.

What does an assistant estate manager do?

An Assistant Estate Manager supports the Estate Manager in overseeing the daily operations and maintenance of a private estate or property. Their responsibilities may include supervising staff, coordinating maintenance and repairs, managing budgets, assisting with event planning, and ensuring the property is secure and well-maintained. They often act as a liaison between the estate owner, vendors, and other personnel to ensure smooth operations and exceptional service.
What are the most commonly searched types of Estate Manager jobs in California? The most popular types of Estate Manager jobs in California are:
What are popular job titles related to Assistant Estate Manager jobs in California? For Assistant Estate Manager jobs in California, the most frequently searched job titles are:
What job categories do people searching Assistant Estate Manager jobs in California look for? The top searched job categories for Assistant Estate Manager jobs in California are:
What cities in California are hiring for Assistant Estate Manager jobs? Cities in California with the most Assistant Estate Manager job openings:
Assistant Estate Manager jobs near you
Infographic showing various Assistant Estate Manager job openings in California as of August 2026, with employment types broken down into 77% Full Time, 20% Part Time, 2% Temporary, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $38,892 per year, or $18.7 per hour.

Assistant Real Estate Manager

J.F. Shea Family of Companies

Walnut, CA • On-site

$28.73 - $32.56/hr

Full-time

Medical, Vision, Life, Retirement, PTO

Re-posted 5 days ago

Job description

Employment Status:
Full Time
Pay Range:
$28.73 - $32.56
Dept.:
Commercial Management Group (CMG)
Job Scope
This Assistant Real Estate Manager provides support to the Real Estate Manager(s) and performs duties associated with the day-to-day operations of the department. Typical duties include providing customer service, preparing and tracking service and lease contracts, general accounting duties and maintaining various databases. This position constantly strives for improvements in work processes and results to better meet internal and external customer expectations. The pay range for this position is $28.73 - $32.56 and is also eligible to participate in the annual discretionary bonus plan. JF Shea offers a competitive benefit package including PTO, paid holidays, medical, vision, 401K, disability, life insurance, discounted apartment (based on availability).
The Assistant Real Estate Manager, as with all Shea team members, is expected to conduct himself/herself in a professional manner that is consistent with Shea Core Values and the Business Ethics, Employee Conduct and Confidentiality policies.
Job Duties
  • Enters customer maintenance requests in Yardi and follows up with vendors and customers to ensure thorough customer service.
  • Maintains complete and accurate property file records. Sets up new tenant lease files including pre-lease information and distributes lease copies, lease abstracts, updated property rent rolls, work agreements and work letters to appropriate parties. Reviews and updates lease abstracts for completeness and accuracy.
  • Maintains plan files.
  • Coordinates new tenant set up with accounting.
  • Assists in the coordination of tenant move in/out procedures, including tenant improvements and work letters. Sends out new tenant welcome letters with emergency contact form. Ensures completion of move in and move out checklists for each tenant. Coordinates transfer of electricity service with Edison for move-outs and move-ins.
  • Coordinates Tenant Improvement related functions including invoice tracking, billing for overages, contracts, insurance certificates, building access and tenant coordination.
  • Coordinates with property accountant to ensure smooth payment and accounting processes occur. Receives and codes vendor/supplier invoices for accounts payable.
  • Assists the Real Estate Manager(s) in minimizing monthly accounts receivable amounts. Coordinates with property accountants to ensure smooth payment and accounting processes occur. Coordinates A/R calls and initiates A/R functions.
  • Works directly with Real Estate Manager(s) in bidding process for all service contracts and maintenance work.
  • Lead on all tenant correspondence and newsletters. Communicates all issues pertaining to the properties in a timely and professional matter.
  • Works with Real Estate Manager(s) to transition new projects from development to operating properties, or assists with dispositions, if any.
  • Maintains and updates property security access program with door hours of operation and access control for tenants including gate codes for tenants/vendors.
  • Assists Real Estate Manager(s) in preparation of annual budgets, strategic plans, reconciliation of expenses, monthly sales reports, customer surveys, and measurements.
  • Leads the administration of leases, tenant and landlord responsibilities, and tenant default actions. Performs prospective tenant due diligence data collection pertaining to finances, landlord references, and other related documents.
  • Participates in, and provides support for, weekly and monthly staff meetings.
  • As directed, prepares written correspondence for Real Estate Manager.
  • Prepares vendor service contracts and Tenant Leases
  • Assists Real Estate Manager(s) in organizing, promoting and executing tenant functions and marketing event promotions at the properties.
  • Participates in property inspections.
  • Coordinates all vendor quarterly/bi-annual/annual inspections and testing as required.
  • Acts on behalf of Real Estate Manager(s), in their absence, as needed.
  • Performs other related duties as assigned.

Technical/Professional Knowledge (Knowledge/Skills, Education, and Experience)
  • Effective written and oral communication skills; gives clear direction and responds to inquiries.
  • Basic understanding of accounting principles and budget process.
  • Provides exceptional customer service.
  • Manages projects through planning, organizing, and coordinating tasks.
  • Negotiates and resolves conflicts.
  • Time management and organization skills.
  • Proficient with Microsoft Office products (Word/Excel/Outlook), Yardi preferred.
  • Bachelors' Degree (BA/BS) or equivalent.
  • Minimum 2 years previous experience as a property management assistant.

Work Environment
The Assistant Real Estate Manager works in a professional office environment and interfaces with external/internal customers, tenants, and vendors on a regular basis. Hours are usually Monday through Friday from 8 a.m. - 5 p.m. However, the Assistant Real Estate Manager should be flexible with availability depending on the needs of the department, including being on call for after-hours emergencies.
Physical Requirements
While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands, reach with hands and arms, stoop, kneel, talk, hear, and use a telephone and personal computer. May be required to lift and/or move up to 25 pounds. Must be able to occasionally drive during the course of work.
Shea Properties is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age disability, or Vietnam era, or other eligible veteran status, or any other protected factor.
EOE/M/F/D/V

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