Job Summary
The Proposal Manager – Government Staffing is responsible for managing the end-to-end development of compliant, competitive proposals for federal, state, and local government staffing solicitations. This role leads responses to RFPs, RFQs, IFBs, and task orders for temporary, temp-to-hire, and professional staffing services.
The ideal candidate has deep experience with government procurement processes, understands staffing-specific compliance requirements, and can manage fast-paced, high-volume proposal environments while ensuring accuracy, compliance, and strategic positioning.
Key Responsibilities
Government Proposal Management
• Manage the full proposal lifecycle for government staffing opportunities from solicitation release through final submission
• Analyze solicitations for compliance with FAR, state procurement codes, and agency-specific requirements
• Develop proposal schedules, compliance matrices, outlines, and responsibility assignments
• Lead proposal kick-off meetings and coordinate internal and external contributors
• Ensure all submissions are delivered on time, fully compliant, and responsive
Staffing-Specific Content Development
• Draft and manage proposal sections related to:
• Staffing approach and workforce management
• Recruiting, screening, onboarding, and credentialing processes
• Background checks, drug screening, and safety programs
• Payrolling, timekeeping, and invoicing
• Employee retention, attendance, and performance management
• Coordinate and standardize resumes, labor categories, and qualification matrices
• Develop scalable staffing plans for high-volume and rapid-fill government contracts
Compliance & Risk Management
• Ensure adherence to government staffing regulations, including:
• FAR and DFARS (as applicable)
• EEO, OFCCP, ADA, and labor compliance
• DOT, OSHA, and safety requirements (where applicable)
• State and local employment and wage laws
• Validate certifications and registrations such as:
• SAM.gov
• Small business certifications (MBE, WBE, DBE, SBE, etc.)
• Insurance, bonding, and licensing requirements
• Conduct red team, compliance, and quality reviews prior to submission
Pricing & Cost Coordination
• Partner with Finance and Leadership to:
• Develop compliant pricing structures (markup-based, rate card, or blended models)
• Ensure alignment with wage determinations, prevailing wage, and minimum wage laws
• Validate pricing forms and cost volumes for accuracy and completeness
• Ensure pricing is compliant, competitive, and aligned with staffing delivery models
Cross-Functional Collaboration
• Work closely with:
• Sales and Capture teams on win strategies
• Recruiting and Operations on staffing execution plans
• HR on compliance, policies, and workforce documentation
• Legal and Finance on contractual and risk considerations
• Coordinate subcontractor or teaming partner proposal inputs when required
Process Improvement & Knowledge Management
• Maintain and update:
• Government staffing proposal templates
• Past performance libraries
• Resume and labor category databases
• Compliance checklists and standard responses
• Track proposal metrics including win rates, turnaround times, and agency feedback
• Lead post-award and post-loss debrief analysis to improve future submissions
Required Qualifications
• Bachelor’s degree in Business, Communications, English, Public Administration, or related field (or equivalent experience)
• 3–7+ years of experience managing government proposals, preferably in staffing or workforce solutions
• Proven experience responding to federal, state, and/or local government solicitations
• Strong understanding of government procurement processes and compliance requirements
• Exceptional writing, editing, and document management skills
• Ability to manage multiple proposals under tight deadlines
• Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and CRM/proposal tools
Preferred Qualifications
• Experience with government temporary staffing, workforce augmentation, or professional staffing contracts
• Knowledge of FAR, state procurement codes, and labor compliance requirements
• APMP certification (or actively pursuing)
• Experience supporting IDIQs, MSAs, task orders, and cooperative purchasing contracts
• Familiarity with high-volume staffing contracts and rapid deployment models
Key Competencies
• Government compliance expertise
• Strategic proposal planning and persuasive writing
• Strong project management and organizational skills
• Attention to detail and risk mitigation
• Ability to translate staffing operations into clear, compelling proposal language
Performance Metrics (KPIs)
• Proposal win rate (government contracts)
• On-time and compliant submissions
• Reduction in compliance errors
• Proposal quality and evaluator feedback
• Revenue generated from awarded government staffing contracts