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Legal Records Assistant Jobs (NOW HIRING)

Akerman

Records Coordinator

Orlando, FL

Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

Cunningham Dalman, PC

Legal Assistant

Holland, MI

Manage and organize electronic files and legal records to ensure accuracy and accessibility. * Assist with case management and maintain up-to-date client information. * Support the attorney with ...

Akerman

Records Coordinator

Orlando, FL · On-site

Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

Pacs

Medical Records Assistant

Bountiful, UT · On-site

$20 - $23/hr

... procedures. Assist the Medical Records/Health Information Consultant as required. Develop and ... A working knowledge of medical terminology, anatomy and physiology, ICD-10, legal aspects of health ...

PACS

Medical Records Assistant

Vista, CA · On-site

$20 - $23/hr

... Assist the Medical Records/Health Information Consultant as required. • Develop and maintain a ... A working knowledge of medical terminology, anatomy and physiology, ICD-10, legal aspects of health ...

Ascension

Medical Records Assistant

Newburgh, IN · On-site

Purge materials according to file maintenance guidelines and/or legal requirements. * Perform ... Release information from medical records in response to properly authorized requests. * Follow all ...

ACE Attorney Service

Be Seen First

Medical Records Specialist - Legal Assistant

Los Angeles, CA · On-site

$20 - $23/hr

We are currently searching for a skilled and experienced Medical Records Specialist - Legal Assistant. Primarily, this person would be responsible for making calls to request medical and other legal ...

Hidalgo County, TX

Legal Assistant I

Edinburg, TX · On-site

$34K/yr

This position will be assigned to the Records Retention Project and will assist with organizing, inventorying, and maintaining legal records in accordance with established retention schedules and ...

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Legal Records Assistant information

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$27K

$48.2K

$74K

How much do legal records assistant jobs pay per year?

As of Jul 23, 2026, the average yearly pay for legal records assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What are Legal Records Assistants?

Legal Records Assistants are administrative professionals who manage, organize, and maintain legal documents and records for law firms, courts, government agencies, or corporate legal departments. Their duties often include filing, retrieving, and archiving legal documents, ensuring records are accurate and up-to-date, and complying with confidentiality and legal regulations. They support legal teams by making sure information is easily accessible and properly maintained, which is essential for case preparation and compliance. Attention to detail and knowledge of legal terminology are important skills for this role.

What are some common challenges Legal Records Assistants face when managing confidential documents?

Legal Records Assistants frequently deal with highly sensitive and confidential information, which requires strict attention to detail and adherence to legal protocols. One common challenge is ensuring that documents are accurately filed, easily retrievable, and securely stored to prevent unauthorized access. Additionally, managing large volumes of paperwork and keeping up with evolving digital record-keeping systems can be demanding. Effective time management and strong organizational skills are essential to meet deadlines and support the legal team efficiently.

What are the key skills and qualifications needed to thrive as a Legal Records Assistant, and why are they important?

To thrive as a Legal Records Assistant, you need strong organizational skills, attention to detail, and familiarity with legal terminology, often supported by a high school diploma or associate degree. Experience with document management systems, records databases, and proficiency in office software like Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you manage sensitive information and prioritize tasks efficiently. These skills are essential to maintain accurate legal records, ensure compliance, and support effective legal operations.

What is the difference between Legal Records Assistant vs Legal Secretary?

AspectLegal Records AssistantLegal Secretary
CredentialsHigh school diploma; some roles may require paralegal certificationHigh school diploma; often requires legal secretary certification or training
Work EnvironmentLaw firms, courts, legal departments; primarily administrativeLaw firms, corporate legal departments; administrative and clerical tasks
Job FocusManaging legal records, filing, document organizationScheduling, correspondence, document preparation
Common UsageLegal record management, document filingLegal administrative support, client communication

Legal Records Assistants primarily focus on managing and organizing legal documents and records, ensuring accuracy and accessibility. Legal Secretaries handle broader administrative tasks, including scheduling and correspondence. While both roles support legal operations, their core responsibilities differ, with Records Assistants specializing in document management and Secretaries providing comprehensive administrative support.

What cities are hiring for Legal Records Assistant jobs? Cities with the most Legal Records Assistant job openings:
What are the most commonly searched types of Legal Records jobs? The most popular types of Legal Records jobs are:
What states have the most Legal Records Assistant jobs? States with the most job openings for Legal Records Assistant jobs include:
Legal Records Assistant jobs near you
Legal Records Clerk

Legal Records Clerk

IST Management Services

Los Angeles, CA • On-site

$23 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

IST Management rating

5.9

Company rating: 5.9 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

166th of 218 rated facilities management

Job description

Overview
IST Management is seeking a Legal Records Clerk to join the Los Angeles team! The Legal Records Clerk will be responsible for providing on-site records management, and other administrative support services in a professional law firm environment. Ideal candidates will have prior records experience in a legal environment, possess excellent communication skills, display high standards of customer service, and are ready to grow in their office services career!
About Us
IST Management is a business process outsourcing company. Founded in 1997, we have over 1,800 employees with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support.
We've been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes' mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!
Check out istmanagement.com for more info on us!
Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, Pet Insurance, Bonus Incentives
Hourly Compensation: $23.00-$25.00 DOE
Schedule: Monday-Friday, regular business hours
Responsibilities
Key Responsibilities Include:
  • Records Management
    • Retrieving physical files from records room, filing documents
    • Organize and manage all records and documents in an orderly manner
  • Off-site Records
    • Request Files, Send Files as requested
  • Digital Records
    • Scanning, Creating Hyperlinks, Indexing
  • Office Services Assistance
    • Printing- receive and process print orders as requested
    • Copy- utilize copiers to reproduce documents and files with high sensitivity to confidentiality, file accordingly
    • Scan- Prepare documents for scanning by removing staples, paper clips, inserting cover sheet, counting, numbering, and identifying different document classifications; scan documents and files as requested
    • Assist team members on site as needed to support client and site needs
  • Take direction from supervisor or site manager; Participate in cross-training
  • Maintain all logs and reporting documentation with attention to detail; Adhere to all safety procedures

Qualifications
Qualifications for the Legal Records Clerk position includes:
    • High school diploma or equivalent (GED)
    • Prior records experience in a legal environment required; Customer service related experience preferred
    • Professional appearance and demeanor; Keyboarding and windows environment PC skills
    • Excellent organization and communication skills- both verbal and written; strong attention to detail
    • Ability to effectively work individually or in a team environment; Competency in performing multiple functional tasks
    • Ability to meet employer's attendance policy; reliable transportation to and from work.
    • Ability to lift up to 50lbs; Willingness to cross-train for other job functions

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.
Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.
IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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