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Legal Records Assistant Jobs (NOW HIRING)

K2services

Legal Records Specialist

Washington, DC

Provide records creation, circulation, storage, tracking, transfer and retention services as ... Perform regular inventory of files stored at client facilities, or offsite storage vendors * Assist ...

Akerman

Records Coordinator

Orlando, FL

Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

Akerman

Records Coordinator

Miami, FL

Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

FreshEdge

Legal Assistant

Indianapolis, IN

$25/hr

Organize and maintain confidential files and records * Assist with special projects, events, and ... Prepare, proofread, and format legal documents, and correspondence * Organize and maintain case ...

Akerman

Records Coordinator

Orlando, FL · On-site

Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

Akerman

Records Coordinator

Orlando, FL

Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

Akerman

Records Coordinator

Miami, FL · On-site

Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

Nelson Mullins

Senior Records Assistant

Richmond, VA · On-site

$58K - $62K/yr

Records Assistant Nelson Mullins, an AM Law 100 firm, is seeking a Records Assistant to join our DC ... legal operations. A willingness to contribute beyond day‑to‑day tasks and support broader IG ...

Nelson Mullins

Senior Records Assistant

Washington, DC

$58K - $62K/yr

Records Assistant Nelson Mullins, an AM Law 100 firm, is seeking a Records Assistant to join our DC ... legal operations. A willingness to contribute beyond day‑to‑day tasks and support broader IG ...

Nelson Mullins

Senior Records Assistant

Baltimore, MD

$58K - $62K/yr

Records Assistant Nelson Mullins, an AM Law 100 firm, is seeking a Records Assistant to join our DC ... legal operations. A willingness to contribute beyond day‑to‑day tasks and support broader IG ...

Complete Legal

Be Seen First

Records/Court Reporting Specialist

Dallas, TX · On-site

Complete Legal is a premier provider of comprehensive litigation support services. The available ... * Assist in recruiting freelance court reporters. * Manage logistics for remote depositions ...

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Legal Records Assistant information

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$27K

$48.2K

$74K

How much do legal records assistant jobs pay per year?

As of Jun 8, 2026, the average yearly pay for legal records assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What are Legal Records Assistants?

Legal Records Assistants are administrative professionals who manage, organize, and maintain legal documents and records for law firms, courts, government agencies, or corporate legal departments. Their duties often include filing, retrieving, and archiving legal documents, ensuring records are accurate and up-to-date, and complying with confidentiality and legal regulations. They support legal teams by making sure information is easily accessible and properly maintained, which is essential for case preparation and compliance. Attention to detail and knowledge of legal terminology are important skills for this role.

What are some common challenges Legal Records Assistants face when managing confidential documents?

Legal Records Assistants frequently deal with highly sensitive and confidential information, which requires strict attention to detail and adherence to legal protocols. One common challenge is ensuring that documents are accurately filed, easily retrievable, and securely stored to prevent unauthorized access. Additionally, managing large volumes of paperwork and keeping up with evolving digital record-keeping systems can be demanding. Effective time management and strong organizational skills are essential to meet deadlines and support the legal team efficiently.

What are the key skills and qualifications needed to thrive as a Legal Records Assistant, and why are they important?

To thrive as a Legal Records Assistant, you need strong organizational skills, attention to detail, and familiarity with legal terminology, often supported by a high school diploma or associate degree. Experience with document management systems, records databases, and proficiency in office software like Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you manage sensitive information and prioritize tasks efficiently. These skills are essential to maintain accurate legal records, ensure compliance, and support effective legal operations.

What is the difference between Legal Records Assistant vs Legal Secretary?

AspectLegal Records AssistantLegal Secretary
CredentialsHigh school diploma; some roles may require paralegal certificationHigh school diploma; often requires legal secretary certification or training
Work EnvironmentLaw firms, courts, legal departments; primarily administrativeLaw firms, corporate legal departments; administrative and clerical tasks
Job FocusManaging legal records, filing, document organizationScheduling, correspondence, document preparation
Common UsageLegal record management, document filingLegal administrative support, client communication

Legal Records Assistants primarily focus on managing and organizing legal documents and records, ensuring accuracy and accessibility. Legal Secretaries handle broader administrative tasks, including scheduling and correspondence. While both roles support legal operations, their core responsibilities differ, with Records Assistants specializing in document management and Secretaries providing comprehensive administrative support.

What cities are hiring for Legal Records Assistant jobs? Cities with the most Legal Records Assistant job openings:
What are the most commonly searched types of Legal Records jobs? The most popular types of Legal Records jobs are:
What states have the most Legal Records Assistant jobs? States with the most job openings for Legal Records Assistant jobs include:
Legal Records Assistant jobs near you

Legal Records Specialist

K2services

Washington, DC

Full-time

Posted 26 days ago

Job description

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.

Provide records creation, circulation, storage, tracking, transfer and retention services as defined or outlined in Opensity Solution's service agreement with client.

Essential Job Responsibilities

  • Register new files and track the circulation of files to and from client staff in Records Management System (RMS) database

  • Prepare inactive files for offsite storage or digitization, performing file culling activities as requested

  • Perform regular inventory of files stored at client facilities, or offsite storage vendors

  • Assist client with retention and file transfer activities, obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment

  • Assist client with clean-up activities, including triage, categorization, and appropriate storage or disposition of content

  • Prepare reports related to the activity of the Records Department

  • Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries

Qualifications & Requirements

  • High School Diploma or GED

  • 1 year file, records, imaging/scanning experience

  • Familiarity with FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, iCompli, or similar Records Management Systems

  • Strong verbal and written communication skills

  • Detail oriented and attention to detail and accuracy

  • Good organization skills with ability to manage multiple tasks

  • Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.

  • Ability to life or move 40 lbs. or greater

  • Ability to walk, bend, kneel, stand or sit for an extended period of time

  • First shift, full time onsite

The Compensation range for this role is up to 23.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

$13.50 - $38.76

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