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Legal Records Assistant Jobs (NOW HIRING)

LHH US

Legal Records Specialist

Miami, FL · On-site

$26 - $28/hr

LHH Recruitment Solutions is seeking a detail-oriented Legal Records Specialist to join a respected ... Download, save, and archive electronic records * Assist with the transfer of incoming and outgoing ...

LHH US

Legal Records Specialist

Miami, FL · On-site

$26 - $28/hr

LHH Recruitment Solutions is seeking a detail-oriented Legal Records Specialist to join a respected ... Download, save, and archive electronic records * Assist with the transfer of incoming and outgoing ...

Cunningham Dalman, PC

Legal Assistant

Holland, MI · On-site

Manage and organize electronic files and legal records to ensure accuracy and accessibility. * Assist with case management and maintain up-to-date client information. * Support the attorney with ...

Port KC

Legal Assistant

Kansas City, MO · On-site

Maintain organized legal records, document retention systems, and official records in accordance with organizational policies and applicable public records requirements. * Assist with preparation of ...

Akerman

Records Coordinator

Orlando, FL · On-site

Work with attorneys and legal administrative assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

LUMA

Legal Technical Records Specialist

Boise, ID · On-site

$31.25/hr

State of Idaho Opportunity Legal Technical Records Specialist - Admin Office Full-time (40 hours ... Enter, retrieve, and verify data in our Case Management System; * Assist with the implementation of ...

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How much do legal records assistant jobs pay per year?

As of Aug 13, 2026, the average yearly pay for legal records assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a legal records assistant?

Legal Records Assistants are administrative professionals who manage, organize, and maintain legal documents and records for law firms, courts, government agencies, or corporate legal departments. Their duties often include filing, retrieving, and archiving legal documents, ensuring records are accurate and up-to-date, and complying with confidentiality and legal regulations. They support legal teams by making sure information is easily accessible and properly maintained, which is essential for case preparation and compliance. Attention to detail and knowledge of legal terminology are important skills for this role.

What are some common challenges legal records assistants face when managing confidential documents?

Legal Records Assistants frequently deal with highly sensitive and confidential information, which requires strict attention to detail and adherence to legal protocols. One common challenge is ensuring that documents are accurately filed, easily retrievable, and securely stored to prevent unauthorized access. Additionally, managing large volumes of paperwork and keeping up with evolving digital record-keeping systems can be demanding. Effective time management and strong organizational skills are essential to meet deadlines and support the legal team efficiently.

What are the key skills and qualifications needed to thrive as a legal records assistant, and why are they important?

To thrive as a Legal Records Assistant, you need strong organizational skills, attention to detail, and familiarity with legal terminology, often supported by a high school diploma or associate degree. Experience with document management systems, records databases, and proficiency in office software like Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you manage sensitive information and prioritize tasks efficiently. These skills are essential to maintain accurate legal records, ensure compliance, and support effective legal operations.

What is the difference between Legal Records Assistant vs Legal Secretary?

AspectLegal Records AssistantLegal Secretary
CredentialsHigh school diploma; some roles may require paralegal certificationHigh school diploma; often requires legal secretary certification or training
Work EnvironmentLaw firms, courts, legal departments; primarily administrativeLaw firms, corporate legal departments; administrative and clerical tasks
Job FocusManaging legal records, filing, document organizationScheduling, correspondence, document preparation
Common UsageLegal record management, document filingLegal administrative support, client communication

Legal Records Assistants primarily focus on managing and organizing legal documents and records, ensuring accuracy and accessibility. Legal Secretaries handle broader administrative tasks, including scheduling and correspondence. While both roles support legal operations, their core responsibilities differ, with Records Assistants specializing in document management and Secretaries providing comprehensive administrative support.

What cities are hiring for Legal Records Assistant jobs? Cities with the most Legal Records Assistant job openings:
What are the most commonly searched types of Legal Records jobs? The most popular types of Legal Records jobs are:
What states have the most Legal Records Assistant jobs? States with the most job openings for Legal Records Assistant jobs include:
Legal Records Assistant jobs near you

Legal Records Specialist

LHH US

Miami, FL • On-site

$26 - $28/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

LHH Recruitment Solutions is seeking a detail-oriented Legal Records Specialist to join a respected law firm's Records & Governance team. This role is ideal for an organized professional who enjoys managing information, maintaining records, and supporting attorneys and staff in a fast-paced legal environment.
As a key member of the team, you will help ensure the accurate organization, retrieval, tracking, and maintenance of both physical and electronic records while supporting important governance and administrative initiatives across the firm.
Responsibilities
  • Manage, organize, retrieve, and track physical and electronic records in accordance with firm policies and procedures
  • Maintain and update records and information management databases
  • Process incoming physical records and electronic data
  • Download, save, and archive electronic records
  • Assist with the transfer of incoming and outgoing client matters
  • Scan and digitize physical files
  • Prepare external media and coordinate shipping as needed
  • Support records retention, disposition, and governance initiatives
  • Assist Records Coordinators with administrative and matter-related projects
  • Respond promptly and accurately to requests for records and information
  • Participate in department projects and daily operational activities
Qualifications
  • 3-5 years of law firm experience preferred, ideally within a Records, Information Governance, or Records Management department
  • Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
  • Experience with document management systems such as iManage
  • Familiarity with Electronically Stored Information (ESI)
  • Strong organizational skills with exceptional attention to detail
  • Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
  • Reliable, professional, and self-motivated
  • Positive attitude with a collaborative, team-oriented approach
  • Excellent written and verbal communication skills
  • Ability to operate standard office equipment, including scanners, copiers, and postage systems
  • Professional references required
Why Join This Firm?
  • Competitive compensation with bonus potential
  • Supportive and collaborative firm culture
If you're a highly organized records professional with law firm experience, we'd love to hear from you. Apply today!
Pay Details: $26.00 to $28.00 per hour
Search managed by: Richard Harley
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.