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Legal Records Assistant Jobs (NOW HIRING)

Pancoast Staffing Services, Inc.

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Legal Assistant

Pittsburgh, PA · On-site

$48K - $50K/yr

Maintain and organize electronic and physical files and legal records. * Assist with scheduling, calendaring, meetings, and general administrative duties. * Handle confidential information with ...

Akerman

Records Coordinator

Orlando, FL

Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

Port KC

Legal Assistant

Kansas City, MO

Maintain organized legal records, document retention systems, and official records in accordance with organizational policies and applicable public records requirements. * Assist with preparation of ...

Akerman

Records Coordinator

Orlando, FL · On-site

Work with attorneys and legal administrative assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

Cunningham Dalman, PC

Legal Assistant

Holland, MI

Manage and organize electronic files and legal records to ensure accuracy and accessibility. * Assist with case management and maintain up-to-date client information. * Support the attorney with ...

Akerman

Records Coordinator

Orlando, FL · On-site

Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

Blackstone Talent

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Information Governance Specialist - Legal Records (Hybrid)

Houston, TX · On-site

$61K - $78K/yr (+ commission)

... * Assist with the opening, organization, maintenance, transfer, closing, and disposition of ... Legal document or records management systems * Large-scale electronic data transfers or migrations

PACS

Medical Records Assistant

Los Gatos, CA · On-site

$18 - $22/hr

... strict legal and regulatory compliance. Job Overview * Position Title: Medical Records Assistant ... Company: Vasona Creek Healthcare * Employment Type: Full-time * Compensation: $18.00 - $22.00 per ...

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Legal Records Assistant information

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$27K

$48.2K

$74K

How much do legal records assistant jobs pay per year?

As of Sep 2, 2026, the average yearly pay for legal records assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a legal records assistant?

Legal Records Assistants are administrative professionals who manage, organize, and maintain legal documents and records for law firms, courts, government agencies, or corporate legal departments. Their duties often include filing, retrieving, and archiving legal documents, ensuring records are accurate and up-to-date, and complying with confidentiality and legal regulations. They support legal teams by making sure information is easily accessible and properly maintained, which is essential for case preparation and compliance. Attention to detail and knowledge of legal terminology are important skills for this role.

What are some common challenges legal records assistants face when managing confidential documents?

Legal Records Assistants frequently deal with highly sensitive and confidential information, which requires strict attention to detail and adherence to legal protocols. One common challenge is ensuring that documents are accurately filed, easily retrievable, and securely stored to prevent unauthorized access. Additionally, managing large volumes of paperwork and keeping up with evolving digital record-keeping systems can be demanding. Effective time management and strong organizational skills are essential to meet deadlines and support the legal team efficiently.

What are the key skills and qualifications needed to thrive as a legal records assistant, and why are they important?

To thrive as a Legal Records Assistant, you need strong organizational skills, attention to detail, and familiarity with legal terminology, often supported by a high school diploma or associate degree. Experience with document management systems, records databases, and proficiency in office software like Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you manage sensitive information and prioritize tasks efficiently. These skills are essential to maintain accurate legal records, ensure compliance, and support effective legal operations.

What is the difference between Legal Records Assistant vs Legal Secretary?

AspectLegal Records AssistantLegal Secretary
CredentialsHigh school diploma; some roles may require paralegal certificationHigh school diploma; often requires legal secretary certification or training
Work EnvironmentLaw firms, courts, legal departments; primarily administrativeLaw firms, corporate legal departments; administrative and clerical tasks
Job FocusManaging legal records, filing, document organizationScheduling, correspondence, document preparation
Common UsageLegal record management, document filingLegal administrative support, client communication

Legal Records Assistants primarily focus on managing and organizing legal documents and records, ensuring accuracy and accessibility. Legal Secretaries handle broader administrative tasks, including scheduling and correspondence. While both roles support legal operations, their core responsibilities differ, with Records Assistants specializing in document management and Secretaries providing comprehensive administrative support.

What cities are hiring for Legal Records Assistant jobs?

Cities with the most Legal Records Assistant job openings:

What are the most commonly searched types of Legal Records jobs?

The most popular types of Legal Records jobs are:

What states have the most Legal Records Assistant jobs?

States with the most job openings for Legal Records Assistant jobs include:

Legal Records Assistant jobs near you

Legal Assistant

Pancoast Staffing Services, Inc.

Pittsburgh, PA • On-site

$48K - $50K/yr

Full-time

Medical, Vision, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Pittsburgh (Carnegie) area law firm is seeking a Legal Assistant to provide administrative and legal support to attorneys and professional staff.


Responsibilities:

  • Prepare, format, proofread, and edit legal documents, correspondence, and other materials.
  • Maintain and organize electronic and physical files and legal records.
  • Assist with scheduling, calendaring, meetings, and general administrative duties.
  • Handle confidential information with professionalism and discretion.
  • Communicate professionally with attorneys, clients, courts, vendors, and other contacts.
  • Perform data entry, document management, copying, scanning, and other office support duties.
  • Provide additional administrative support as needed.


Qualifications:

  • 2+ years of legal administrative or legal support experience required.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and organizational skills.
  • Proficient in Microsoft Office, including Word, Outlook, Excel, and Teams.
  • Accurate typing skills of 50+ words per minute.
  • Ability to manage multiple priorities and meet deadlines in a professional legal environment.
  • Strong proofreading and document-formatting skills.
  • Ability to maintain confidentiality and exercise sound judgment.