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Legal Records Associate Jobs (NOW HIRING)

RR Donnelley

Lead Records Associate

New York, NY · On-site

Monday - Friday 8:00am - 5:00pm The Lead Records Associate is a member of the Williams Lea team ... Advanced skill in legal records services, record-keeping, records management, information ...

RR Donnelley

Lead Records Associate

New York, NY · On-site

Monday - Friday 8:00am - 5:00pm The Lead Records Associate is a member of the Williams Lea team ... Advanced skill in legal records services, record-keeping, records management, information ...

R.R. Donnelley

Lead Records Associate

Manhattan, NY · On-site

Monday - Friday 8:00am - 5:00pm The Lead Records Associate is a member of the Williams Lea team ... Advanced skill in legal records services, record-keeping, records management, information ...

RR Donnelley

Lead Records Associate

New York, NY

Monday - Friday 8:00am - 5:00pm The Lead Records Associate is a member of the Williams Lea team ... Advanced skill in legal records services, record-keeping, records management, information ...

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Opensity Solutions

Records Associate

Washington, DC · On-site

$30/hr

We are seeking a detail-oriented and highly organized Records Associate to support records ... Support legal and compliance teams with records-related requests as needed. Quality Control ...

C&W Services

Records Associate

Los Angeles, CA

Job Title Records Associate Summary The Records Associate in addition to creating, tracking, and ... Compare disposal reports against legal hold reports and retain records as necessary. * Create ...

K2services

Records Associate

Washington, DC

$30/hr

We are seeking a detail-oriented and highly organized Records Associate to support records ... Support legal and compliance teams with records-related requests as needed. Quality Control ...

RR Donnelley

Records Associate

Los Angeles, CA · On-site

$19 - $21/hr

Position summary The Records Associate is responsible for delivering exceptional customer service ... Minimum (1) year office services experience preferably in a legal, banking or large corporate ...

R.R. Donnelley

Records Associate

Los Angeles, CA · On-site

$19 - $21/hr

Position summary The Records Associate is responsible for delivering exceptional customer service ... Minimum (1) year office services experience preferably in a legal, banking or large corporate ...

RR Donnelley

Records Associate

Los Angeles, CA · On-site

$19 - $21/hr

Position summary The Records Associate is responsible for delivering exceptional customer service ... Minimum (1) year office services experience preferably in a legal, banking or large corporate ...

RR Donnelley

Records Associate

Los Angeles, CA

Position summary The Records Associate is responsible for delivering exceptional customer service ... Minimum (1) year office services experience preferably in a legal, banking or large corporate ...

GLC Business Services

Records Associate

Dallas, TX · On-site

Position is located within a legal firm. The Records Clerk works under the direct supervision of the Records Supervisor/Manager and assists in processing file requests from Secretaries, Paralegals ...

Complete Legal

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Records/Court Reporting Specialist

Dallas, TX · On-site

This single listing covers both the Court Reporting and Records Department positions. Highly ... Associate degree in paralegal studies or a related field. Company Description Complete Legal is a ...

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All JobsLegal Records Associate Jobs

Legal Records Associate information

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$8

$29

$60

How much do legal records associate jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for legal records associate in the United States is $29.00, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $33.65 per hour, depending on experience, location, and employer.

What is the lowest position in a law firm?

In a law firm, the lowest position is typically a legal assistant or legal secretary, responsible for administrative tasks and supporting attorneys. Entry-level roles may also include clerical or receptionist positions, which require basic organizational skills and familiarity with office software.

What are the key skills and qualifications needed to thrive as a Legal Records Associate, and why are they important?

A Legal Records Associate should have strong organizational skills, attention to detail, and a background in legal studies or records management. Familiarity with document management systems, legal databases, and records retention software is typically required, and certifications such as Certified Records Manager (CRM) can be advantageous. Excellent communication, discretion, and the ability to multitask are important soft skills for handling sensitive information and collaborating with legal teams. These competencies ensure that legal records are accurately maintained, easily retrievable, and compliant with regulatory standards.

Is a file clerk a stressful job?

A file clerk, including roles like a legal records associate, typically performs repetitive tasks such as organizing and maintaining files, which can be low in physical and mental stress. However, deadlines and workload volume can contribute to stress levels, especially in busy legal environments that require accuracy and attention to detail. Overall, it is generally considered a low-stress position compared to more complex legal or administrative roles.

What are Legal Records Associates?

Legal Records Associates are professionals responsible for organizing, maintaining, and managing legal documents and records within law firms, corporate legal departments, or government agencies. They ensure that all records are accurately filed, easily retrievable, and comply with legal and regulatory requirements. Their duties often include cataloging files, processing legal documents, and assisting attorneys or paralegals with document management. Attention to detail and confidentiality are crucial in this role. Legal Records Associates play a vital part in ensuring the efficient operation of legal offices.

What is the difference between Legal Records Associate vs Paralegal?

AspectLegal Records AssociateParalegal
Required CredentialsHigh school diploma or associate degree; some roles may prefer paralegal certificationAssociate degree in paralegal studies or related field; certification often preferred
Work EnvironmentLaw firms, legal departments, courts; focus on document managementLaw firms, corporate legal departments; broader legal support tasks
Employer & Industry UsageCommonly used in legal record-keeping and document management rolesWidely used for legal research, drafting, and case preparation

Legal Records Associates primarily handle document organization and record-keeping, focusing on maintaining legal files. Paralegals often perform a wider range of legal tasks, including research and drafting. While both roles support legal teams, the Records Associate role is more specialized in managing legal documents and records.

What does a records assistant do?

A records assistant is responsible for organizing, maintaining, and retrieving legal or administrative records. They often use database management systems and ensure records are accurate, complete, and accessible for legal or administrative purposes. Attention to detail and knowledge of record-keeping procedures are essential in this role.

What are some common challenges faced by Legal Records Associates, and how can they be addressed?

Legal Records Associates often deal with large volumes of sensitive documents, requiring strong attention to detail and excellent organizational skills. One common challenge is ensuring proper compliance with retention policies and confidentiality regulations. This can be addressed by following standardized filing procedures, using secure document management systems, and staying updated on legal requirements. Collaborating closely with attorneys and paralegals also helps prevent miscommunication and ensures records are accurately maintained.

What is the highest salary for a legal assistant?

The highest salary for a legal records associate or legal assistant can reach around $60,000 to $70,000 annually, typically in large firms or specialized legal environments. Factors such as experience, certifications, and geographic location influence salary potential, with some senior or specialized roles earning higher compensation.
What cities are hiring for Legal Records Associate jobs? Cities with the most Legal Records Associate job openings:
What are the most commonly searched types of Legal Records jobs? The most popular types of Legal Records jobs are:
What states have the most Legal Records Associate jobs? States with the most job openings for Legal Records Associate jobs include:
Legal Records Associate jobs near you
Lead Records Associate

Lead Records Associate

RR Donnelley

New York, NY • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

Job description

Company Description
RRD provides marketing, packaging, print, and business services to the world's most respected brands. The company's proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.
Job Description
Schedule: Monday - Friday 8:00am - 5:00pm
The Lead Records Associate is a member of the Williams Lea team delivering exceptional customer service to our clients. Responsibilities include, but are not limited to, fulfilling client records and information governance requests, file and database maintenance or matter mobility using physical, digital and electronic records systems, assignment of special projects, or general office duties as needed. The Records Lead will coordinate workflow and oversee a small team in the HR Information System.
Job duties
(* denotes an "essential function")
  • *Use established customer service skills to provide job intake, prioritize jobs, and delegate duties to team members according to policies, procedures and client needs
  • *Thoroughly assess job request and identify correct process needed to create and manage service requests
  • *Direct Quality Assurance process to maintain efficient workflow and assure client satisfaction
  • *Utilize appropriate logs and/or tracking software for all assigned work, and monitor the work produced by the team to ensure quality throughout task lifecycle
  • *Ensure self and team provide outstanding service to client, build strong customer relationships, meet contracted deadlines for accepting, completing, and delivering all work to client satisfaction
  • *Lead team members in completing large or complex jobs i.e. large numbers and/or complex requests
  • *Use extensive knowledge and judgment in records services to navigate unclear requests to ensure compliance with established policies for retention, matter mobility and information governance; provide guidance to team members when interacting with clients on the same
  • *Act as a subject matter expert regarding the records management database, records policies and procedures
  • *Interface and liaise with clients and vendors, peers and other colleagues for any records requests or records software requests
  • *Lead projects, as needed
  • *Produce required reports on schedule
  • *Suggest improvements to established procedures
  • *Resolve operational problems, and communicate with peers, supervisor or client on job or deadline issues
  • *Train new or junior staff members
  • *Help foster a proactive environment of continuous service enhancement and relationship building with the client
  • *Process tasks and conduct activities for direct reports in HR Information System, most often for Time and Absence-keeping, or others as required.
  • Handle sensitive and/or confidential documents and information
  • Assist peer teams in other service lines, as needed
  • Complete other tasks and assignments as assigned by management
  • Professionally interact with clients in person, over the phone or electronically
  • Adhere to Williams Lea policies in addition to client site policies
  • Use equipment and supplies in a cost-efficient manner
  • Be able to lift up to 50 lbs. on a regular basis, including but not limited to pushing carts of files and lifting boxes of files

Qualifications
  • Highschool diploma or equivalent required. Bachelor's degree preferred or equivalent work experience
  • Minimum 4 years' experience preferably in a legal, banking or large corporate environment
  • Demonstrated experience leading team members
  • Advanced skill in legal records services, record-keeping, records management, information governance, matter mobility in a physical, virtual, or electronic records environment
  • Advanced skill with records software programs supporting legal records services, including strength in alpha-numeric filing formats
  • Strong knowledge in records terminology (terms of media, category, standard title, etc.), file management and retention procedures
  • Advanced skill in the use of MS Office software (Word, Excel)
  • Ability to use HR Information systems, timekeeping, and job tracking systems
  • Ability to check work of other team members as part of the established quality assurance (QA) procedure
  • Ability to coordinate and maintain relationships with external vendors
  • Ability to work in a fast-paced, team environment, working both independently and collaboratively
  • Ability to prioritize work, balance projects and meet deadlines in a timely manner
  • Strong attention to detail with good organizational skills and emphasis on accuracy and quality
  • Ability to handle sensitive and/or confidential documents and information
  • Ability to make independent decisions that conform to business needs and policy with little oversight
  • Ability to troubleshoot more complex or advanced tasks, equipment, or software concerns on own; understands when to escalate a problem to a supervisory level
  • Excellent verbal and written communication skills, including professional telephone and email etiquette in the face of immediate deadlines and pressure
  • Must be self-motivated with positive can-do attitude
  • Proven customer service skills are required to create, maintain and enhance customer relationships
  • Must be able to interact effectively with multi-functional and diverse backgrounds

Additional Information
The salary range for this role at the noted RRD location is $23.32 - $34.09 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD's benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
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All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.
RRD is an Equal Opportunity Employer, including disability/veterans

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