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Legal Records Associate Jobs (NOW HIRING)

LHH US

Legal Records Specialist

Miami, FL · On-site

$26 - $28/hr

LHH Recruitment Solutions is seeking a detail-oriented Legal Records Specialist to join a respected ... In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ...

LHH US

Legal Records Specialist

Miami, FL · On-site

$26 - $28/hr

LHH Recruitment Solutions is seeking a detail-oriented Legal Records Specialist to join a respected ... In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ...

Opensity solutions

Records Associate

Washington, DC · On-site

$30/hr

We are seeking a detail-oriented and highly organized Records Associate to support records ... Support legal and compliance teams with records-related requests as needed. Quality Control ...

Opensity Solutions

Records Associate

Washington, DC · On-site

$30/hr

We are seeking a detail-oriented and highly organized Records Associate to support records ... Support legal and compliance teams with records-related requests as needed. Quality Control ...

K2services

Records Associate

Washington, DC · On-site

$30/hr

We are seeking a detail-oriented and highly organized Records Associate to support records ... Support legal and compliance teams with records-related requests as needed. Quality Control ...

C&W Services

Records Associate

Los Angeles, CA · On-site

Job Title Records Associate Summary The Records Associate in addition to creating, tracking, and ... Compare disposal reports against legal hold reports and retain records as necessary. * Create ...

GLC Business Services

Records Associate

Dallas, TX · On-site

Position is located within a legal firm. The Records Clerk works under the direct supervision of the Records Supervisor/Manager and assists in processing file requests from Secretaries, Paralegals ...

Steno

Medical Records Associate

$26 - $29/hr

Medical Records Associate | Remote, Competitive Compensation +Premium Medical, Dental & Vision ... or legal support and genuinely love getting the details right. You're organized, a clear ...

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Legal Records Associate information

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How much do legal records associate jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for legal records associate in the United States is $29.00, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $33.65 per hour, depending on experience, location, and employer.

What skills and qualifications are needed to thrive as a legal records associate?

A Legal Records Associate should have strong organizational skills, attention to detail, and a background in legal studies or records management. Familiarity with document management systems, legal databases, and records retention software is typically required, and certifications such as Certified Records Manager (CRM) can be advantageous. Excellent communication, discretion, and the ability to multitask are important soft skills for handling sensitive information and collaborating with legal teams. These competencies ensure that legal records are accurately maintained, easily retrievable, and compliant with regulatory standards.

What is a legal records associate?

Legal Records Associates are professionals responsible for organizing, maintaining, and managing legal documents and records within law firms, corporate legal departments, or government agencies. They ensure that all records are accurately filed, easily retrievable, and comply with legal and regulatory requirements. Their duties often include cataloging files, processing legal documents, and assisting attorneys or paralegals with document management. Attention to detail and confidentiality are crucial in this role. Legal Records Associates play a vital part in ensuring the efficient operation of legal offices.

What is the difference between Legal Records Associate vs Paralegal?

AspectLegal Records AssociateParalegal
Required CredentialsHigh school diploma or associate degree; some roles may prefer paralegal certificationAssociate degree in paralegal studies or related field; certification often preferred
Work EnvironmentLaw firms, legal departments, courts; focus on document managementLaw firms, corporate legal departments; broader legal support tasks
Employer & Industry UsageCommonly used in legal record-keeping and document management rolesWidely used for legal research, drafting, and case preparation

Legal Records Associates primarily handle document organization and record-keeping, focusing on maintaining legal files. Paralegals often perform a wider range of legal tasks, including research and drafting. While both roles support legal teams, the Records Associate role is more specialized in managing legal documents and records.

What are common challenges faced by legal records associates, and how can they be addressed?

Legal Records Associates often deal with large volumes of sensitive documents, requiring strong attention to detail and excellent organizational skills. One common challenge is ensuring proper compliance with retention policies and confidentiality regulations. This can be addressed by following standardized filing procedures, using secure document management systems, and staying updated on legal requirements. Collaborating closely with attorneys and paralegals also helps prevent miscommunication and ensures records are accurately maintained.
What cities are hiring for Legal Records Associate jobs? Cities with the most Legal Records Associate job openings:
What are the most commonly searched types of Legal Records jobs? The most popular types of Legal Records jobs are:
What states have the most Legal Records Associate jobs? States with the most job openings for Legal Records Associate jobs include:
Legal Records Associate jobs near you

Lead Records Associate (Law Firm)

SPS North America

Baltimore, MD • On-site

Full-time

Posted yesterday

New

Job description

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

Schedule: Monday-Friday | 8:30 AM-5:30 PM

Keep Legal Records Organized & Accessible

We're looking for a detail-oriented Lead Records Associate to oversee daily records operations and ensure case files and documents are accurately organized, maintained, and accessible. This role supports attorneys and staff while maintaining secure and efficient records processes.

Why This Role Matters

Accurate records management helps legal teams stay organized and productive. Your attention to detail and discretion ensure attorneys and staff can quickly access the information they need.

What You'll DoRecords & Document Management
  • Open, index, organize, scan, and maintain case files and records
  • Upload documents to electronic databases and maintain accurate records
  • Maintain secure and organized file rooms and storage areas
  • Retrieve records and assist attorneys and staff with records requests
  • Prepare files for closing, off-site storage, and secure disposal
Lead & Administrative Support
  • Coordinate daily records activities and support team workflow
  • Train and mentor interns or student assistants
  • Assist with trial binders, exhibits, and external records requests
  • Provide reception or mailroom coverage as needed
  • Handle confidential information with discretion and follow firm procedures
What You Bring
  • High school diploma or equivalent required; college degree preferred
  • 2+ years of records management, legal records, document services, or related experience preferred
  • Previous lead or training experience preferred
  • Strong organization, attention to detail, and communication skills
  • Experience with scanning, electronic databases, and data entry
  • Ability to multitask, prioritize, and work independently
Physical Requirements
  • Ability to lift and carry files and boxes up to 30 lbs.
  • Ability to walk, bend, reach, and stand as needed
  • Ability to perform frequent filing, scanning, and data entry

Travel: None or Negligible

Think You're a Fit?

If you're organized, detail-oriented, and enjoy supporting legal teams through accurate and efficient records management, we'd love to hear from you.

Apply