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Legal Records Associate Jobs in California (NOW HIRING)

C&W Services

Records Associate

Los Angeles, CA

Job Title Records Associate Summary The Records Associate in addition to creating, tracking, and ... Compare disposal reports against legal hold reports and retain records as necessary. * Create ...

Awattorneys

Associate Attorney (Hybrid)

Irvine, CA · On-site

$80 - $120/hr

Search for and examine public and other legal records to write opinions or identify complexities ... Associate Attorney at Aleshire & Wynder, LLP, candidates should possess a range of skills and ...

New

Fior Di Sole LLC

Paralegal

Napa, CA · On-site

$70K - $90K/yr

Maintain contract files, corporate records, legal documentation, and electronic document management ... Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, Business Administration, or a ...

Fior Di Sole LLC

Paralegal

Napa, CA · On-site

$70K - $90K/yr

Maintain contract files, corporate records, legal documentation, and electronic document management ... Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, Business Administration, or a ...

Bail Hotline

Paralegal

Riverside, CA · On-site

$25 - $28/hr

Prepare and maintain case files and legal records. * Track and follow up on active and pending ... Paralegal Certificate or Associate's Degree in Legal Studies. * Experience with bail bond ...

Starks Industries

Legal Assistant

Sacramento, CA · On-site

Support case closure activities, including preparation of closing documentation and records ... Associate'sdegree, paralegal studies, legal studies, or related field preferred. * Minimum of one ...

Starks Industries

Legal Assistant

Fresno, CA · On-site

Support case closure activities, including preparation of closing documentation and records ... Associate'sdegree, paralegal studies, legal studies, or related field preferred. * Minimum of one ...

Starks Industries

Legal Assistant

Sacramento, CA · On-site

$24.49/hr

Search legal reference materials and case records to obtain information requested by attorneys ... Associate's degree, paralegal studies, legal studies, or related field preferred. * Minimum of one ...

Starks Industries

Legal Assistant

Fresno, CA · On-site

$23.46 - $24/hr

Search legal reference materials and case records to obtain information requested by attorneys ... Associate's degree, paralegal studies, legal studies, or related field preferred. * Minimum of one ...

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All JobsLegal Records Associate JobsLegal Records Associate Jobs in California

Legal Records Associate information

What is a legal records associate?

Legal Records Associates are professionals responsible for organizing, maintaining, and managing legal documents and records within law firms, corporate legal departments, or government agencies. They ensure that all records are accurately filed, easily retrievable, and comply with legal and regulatory requirements. Their duties often include cataloging files, processing legal documents, and assisting attorneys or paralegals with document management. Attention to detail and confidentiality are crucial in this role. Legal Records Associates play a vital part in ensuring the efficient operation of legal offices.

What skills and qualifications are needed to thrive as a legal records associate?

A Legal Records Associate should have strong organizational skills, attention to detail, and a background in legal studies or records management. Familiarity with document management systems, legal databases, and records retention software is typically required, and certifications such as Certified Records Manager (CRM) can be advantageous. Excellent communication, discretion, and the ability to multitask are important soft skills for handling sensitive information and collaborating with legal teams. These competencies ensure that legal records are accurately maintained, easily retrievable, and compliant with regulatory standards.

What are common challenges faced by legal records associates, and how can they be addressed?

Legal Records Associates often deal with large volumes of sensitive documents, requiring strong attention to detail and excellent organizational skills. One common challenge is ensuring proper compliance with retention policies and confidentiality regulations. This can be addressed by following standardized filing procedures, using secure document management systems, and staying updated on legal requirements. Collaborating closely with attorneys and paralegals also helps prevent miscommunication and ensures records are accurately maintained.

What is the difference between Legal Records Associate vs Paralegal?

AspectLegal Records AssociateParalegal
Required CredentialsHigh school diploma or associate degree; some roles may prefer paralegal certificationAssociate degree in paralegal studies or related field; certification often preferred
Work EnvironmentLaw firms, legal departments, courts; focus on document managementLaw firms, corporate legal departments; broader legal support tasks
Employer & Industry UsageCommonly used in legal record-keeping and document management rolesWidely used for legal research, drafting, and case preparation

Legal Records Associates primarily handle document organization and record-keeping, focusing on maintaining legal files. Paralegals often perform a wider range of legal tasks, including research and drafting. While both roles support legal teams, the Records Associate role is more specialized in managing legal documents and records.

What are the most commonly searched types of Legal Records jobs in California?

The most popular types of Legal Records jobs in California are:

What cities in California are hiring for Legal Records Associate jobs?

Cities in California with the most Legal Records Associate job openings:

Legal Records Associate jobs near you

Records Associate

C&W Services

Los Angeles, CA

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 29 days ago

Job description

Job Title

Records Associate

Job Description Summary

The Records Associate in addition to creating, tracking, and preparing hard copy files for storage, will be proficient in analyzing electronic data related to paper files. This task requires the ability to utilize file tracking software to search for and locate records, extract data into Excel format, and perform detailed electronic analysis on the data using complex Excel formulas. Candidates must have the ability to understand detailed retention schedules and how to apply them to client records. Additional responsibilities include, navigating complex excel spreadsheets, and filtering key data for utilization in various records projects. Excellent verbal and written communication skills are critical to being successful in this role as frequent interaction with internal and external stakeholders will be required.

Job Description

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

  • Utilize file tracking software to initiate search, locate and retrieve hard copy records from storage. Distribute file(s) to requestor while updating software with current location.
  • Produce Management reports upon request utilizing search criteria provided by the requestor. 
  • Perform detailed analysis on both structured and unstructured data to determine eligibility for disposal.
  • Review disposal reports against retention schedules and produce reports for Management review and approval.
  • Compare disposal reports against legal hold reports and retain records as necessary.
  • Create, organize, and navigate excel spreadsheets containing an abundance of data while utilizing various formulas including Conditional Formatting, VLOOKUP etc., to review the data.
  • Prepare physical files for storage following Client’s procedures.  Create records in file tracking software and attach electronically to appropriate archive box in the system before sending the physical box to archive storage.
  • Utilize storage vendor’s software to place orders to retrieve records from archives, run management reports, send, and return records and boxes to archives.
  • Where necessary, scan documents to electronic format using established naming conventions and forward electronically to requestor.  Maintain a soft copy on designated drive.
  • Periodically audit, edit and update records as necessary in file tracking software.
  • Perform all tasks in a timely manner, while adhering to client policies related to sensitive and / or confidential documents and information.
  • All duties as assigned.
  • Must assist in providing services in all service lines in addition to primary role.

#INDCWS

JOB REQUIREMENTS & QUALIFICATIONS:

  • High school diploma or equivalent (GED) required.
  • Minimum of two years records management experience with extensive experience working with a records management software required.
  • Strong Computer Skills required, specifically advanced Excel skills.
  • Attention to detail with emphasis on accuracy and quality of work product.
  • Ability to prioritize work to balance multiple projects and deadlines.
  • Ability to multi-task and work in a fast-paced team environment
  • Excellent verbal and written communication skills
  • Exceptional customer service skills
  • Must be able to lift up to 50 lbs. on a regular basis.
  • Must be able to work standing up for long periods of time when required.
  • Knowledge and basic experience operating reproduction equipment, to scan files to electronic format.
  • Experience solving basic technical problems.

DESIRED SKILLS:

  • Good interpersonal skills and comfortable working in a team environment
  • Excellent customer service skills             
  • Excellent organizational skills  
  • Ability to work with minimal supervision.                 
  • Outstanding punctuality/attendance record

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $23.00 - $23.00 C&W Services is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “C&W Services”

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